Aps4/5 Executive Assistants

4 weeks ago


Canberra, Australia Chandler Macleod Full time

**Location***
- Canberra, Australian Capital Territory
- **Category***
- Office Support
- **Salary**
- $75375 AUD - $88793 AUD Annual
- **Posted**
- 26-Feb-2024
- **Work type**
- Full Time
- **Contact**
- Jess Kaur
- **Reference**
- BH-157587
-As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.
Our client is seeking to engage APS4/5 Executive Assistants.
**Location**: Canberra, ACT
**Opportunity**: Permanent/12 month non ongoing/S26 transfers
**Eligibility/Security Requirement**: Applicants must have an active **Negative Vetting 1 Clearance, NV2 Preferred**

**The opportunities**:
The department is seeking motivated and proactive individuals to provide high-level administrative and executive support to senior executive service (SES) officers and their respective teams.
There are various positions available throughout the department. These are critical roles that offer a challenging and rewarding experience with exposure to government decision-makers. You will have the opportunity to showcase your skills and further develop your career. Successful officers may be expected to provide support to multiple senior executive staff.-
The executive assistant roles call for individuals who are highly organised, personable, flexible and agile. You will need to be comfortable conversing and interacting with a range of internal and external stakeholders. You will possess a proven ability to think on your feet and proactively find solutions to issues as and when they arise.
- have excellent interpersonal skills. You will be able to interact positively with a wide variety of stakeholders
- be approachable and build and sustain positive relationships with stakeholders
- be highly organised, adept at managing multiple diaries and competing and changing priorities
- thrive in a high-volume environment and be comfortable working with limited direction and supervision
- handle sensitive information with tact and discretion, maintain confidentiality and adhere to the APS Code of Conduct and values.

**Executive Assistants at the APS4 level will**:

- work collaboratively across the branch and with other executive support staff
- manage the office and diary of at least one SES Band 1 (or equivalent)
- coordinate meeting briefs, papers, minutes and correspondence, including task tracking to ensure tasks are completed according to priority and deadlines
- manage office systems and records using Microsoft Office, SAP, Parliamentary Document Management System (PDMS) and Electronic Document Record Management Systems (EDRMS)
- operate with discretion and good judgement in managing the flow of work and visitors
- be committed to contributing positively to a workplace culture that values diversity and inclusivity.

**Executive Assistants at the APS 5 level will**:

- work collaboratively across the branch or division and with other executive support staff
- strategically manage the office and diary of at least one SES Band 2 (or equivalent)
- coordinate and prepare meeting briefs, papers, minutes and correspondence, including task tracking to ensure tasks are completed according to priority and deadlines
- manage office systems and records using Microsoft Office, SAP, PDMS and TRIM (electronic file management systems)
- undertake research and analysis to support project and administration or coordination tasks.
- operate with discretion and good judgement in managing the flow of work and visitors for your SES
- be committed to contributing positively to a workplace culture that values diversity and inclusivity.



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