Legal Secretary

3 months ago

Melbourne, Australia K&L Gates Full time

Intellectual Property Procurement & Portfolio Management | Melbourne Metropolitan

Closing date: 12/10/2024

**DISCOVER **more opportunities to **DEVELOP **your talents and **THRIVE **in a dynamic legal landscape.

**About the role**

We have an exciting opportunity for a legal secretary to join K&L Gates on a full-time basis. This role will support our Intellectual Property practice across all aspects of administration. K&L Gates' Intellectual Property practice work in protecting and enforcing patents, trade marks, designs, copyright, and other rights. The practice continues to grow at a significant rate, making it an exciting time to join the team.

**The team**

Our Intellectual Property team is diverse and dynamic in nature, with a down to earth culture. The team offers a supportive environment where everyone genuinely enjoys working with one another and where there is a high degree of collaboration and autonomy. This is demonstrated in the approachable nature of our partners and the positive relationships they have with their team members.

**What does the role involve?**

You will work closely alongside other secretaries to manage all aspects of administration, ensuring the practice runs smoothly and supporting the partners and lawyers within the practice. You will also work closely with the team's billing specialist to assist with the monthly billing process and associated tasks.

On any given day you could be:

- Handling confidential information and opening new matters
- Inputting and maintaining client data into client relationship software (Interaction)
- Assisting with client queries
- Drafting general correspondence to clients
- Managing the team's filing including electronic files
- Diary management
- Supporting the billing specialist with the associated administrative tasks

**About you**

We value our culture at K&L Gates and are proud of our friendly and respectful reputation. We are looking for likeminded individuals who, in addition to possessing technical excellence, are able to work collaboratively in a team to get things done.

To be successful in this role, you will be a self-starter who works efficiently, uses initiative and has exemplary attention to detail. You are organised, practical and proactive in your approach and thrive on working in a team environment. Being a team player, you take pride in what you do and have a genuine interest in the work performed by the practice.

Strong Microsoft Office skills are essential, as are excellent communication skills. You will be capable using automated billing systems and client relationship management software (Elite 3E and InterAction preferred).

Ideally you will have a minimum of 2 years' experience as a legal secretary or experience in an administration role, having previously managed a high volume billing process.

**The extras**

K&L Gates promotes equal opportunities for all employees to progress in their careers.

Initiatives include:

- Salary continuance insurance
- Social events - social club and sporting teams
- Volunteering opportunities
- Health and wellbeing programs - including our wellbeing subsidy
- 26 weeks paid parental leave for the primary carer
- Onsite learning and professional development programs
- At K&L Gates we value work/life balance and support flexible working as agreed with your team

**About Us**

The firm’s Australian operations provide vast knowledge of the Australian legal marketplace across a wide spectrum of industries. With lawyers located in four established offices in Australia’s leading financial and commercial centres and possessing substantial experience.

At K&L Gates, we foster an inclusive and collaborative environment across our fully integrated global platform that enables us to diligently combine the knowledge and expertise of our people to create teams that provide exceptional client solutions. We marry process with vision, success with dedication, method with passion, and innovation with creativity. The outcome: The K&L Gates Experience.

Located across five continents, we represent a broad array of leading global corporations in every major industry, capital markets participants, and ambitious middle-market and emerging growth companies. We also serve public sector entities, educational institutions, philanthropic organisations, and individuals. Our lawyers counsel clients on their most sophisticated legal challenges in all areas of corporate and regulatory law as well as litigation.

We are leaders in legal issues relating to industries critical to the economies of both the developed and developing worlds—technology, manufacturing, energy, transportation, telecommunications, financial services, and life sciences, among others.

**Do you like what you see?**

**Referrals from agencies not accepted at this time.**
- K&L Gates reserve the right to close advertising earlier at our discretion._

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