Operations Coordinator

3 weeks ago

Penrith, Australia Collar Group Full time

$80,000 - $100,000 pa (depending on exp) + super
- Promotional Opportunities - career advancement
- Safety first policy with an inclusive and diverse culture

**About Our Client**:
Our client is a leading player in the excavation and construction sector, renowned for their unwavering commitment to delivering top-notch services and exceptional outcomes. With a sterling reputation built on reliability and excellence, they boast a team of skilled professionals dedicated to pushing boundaries and surpassing expectations. Embracing innovation and sustainability, they leverage cutting-edge technologies and best practices to ensure both client satisfaction and environmental responsibility. Joining their team means being part of a dynamic company culture that values integrity, teamwork, and continuous improvement, offering ample opportunities for personal and professional growth in a forward-thinking environment.

**About the role**:

- Manage new employee/operator onboarding documents for seamless integration into The Fleet Office (TFO) systems.
- Ensure timely approval of weekly timesheets with dockets within TFO.
- Monitor and send dockets and site requirements, ensuring compliance with project standards.
- Facilitate project inductions, including setting up workers and coordinating necessary documentation.
- Maintain and update project portals for plant and worker onboarding, including documentation uploads and induction information.
- Coordinate hire agreements, tracking changes, rates, agreements, and back charges accurately in TFO.
- Enter and update information and pricing into TFO from order or contract details daily.
- Manage dry hire dockets processing and off-hire information, following established procedures.
- Oversee Plant operations, including updating risk assessment expiry dates and monitoring plant movements and registration expiry dates.
- Handle incoming 1800 calls for hire and direct them appropriately.
- Perform general clerical duties as required.

**What you’ll need to succeed**:

- Demonstrated experience in construction administration, with a focus on onboarding processes and documentation management.
- Proficiency in using The Fleet Office (TFO) or similar software for timesheet approvals, document monitoring, and project coordination.
- Strong organisational skills and attention to detail to ensure accuracy in managing hire agreements, pricing information, and off-hire procedures.
- Excellent communication skills, both verbal and written, for effective correspondence with team members, operators, and external stakeholders.
- Ability to multitask and prioritise tasks effectively in a fast-paced environment, ensuring deadlines are met and procedures are followed.
- Familiarity with plant operations, including risk assessment processes and regulatory compliance, is advantageous.
- Proactive problem-solving skills to address issues promptly and efficiently, maintaining smooth operations across various projects and tasks.
- Flexibility and adaptability to handle changing priorities and requirements, contributing positively to the overall success of the team and organisation.

**How to Apply**:

- Collar® Group is an inclusive recruitment agency regardless of your race, ethnicity, gender, age, sexual orientation, religion, disability, or any other characteristic that makes you unique._
- _
- We welcome and encourage applicants from diverse backgrounds. Collar® Group is committed to building culturally safe working environments that represent our diverse communities in which we operate._

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