Project Support Officer

5 days ago

Brisbane, Australia Hudson Australia Full time

**Context of the role**:
As the Planning Support Officer, you will provide advisory and executive support to the Director Service Strategy to assist in meeting the strategic and operational goals of Infrastructure Services Division.

The Planning Support Officer reports to the Director, Service Strategy within Infrastructure Services Division and is based in the Brisbane CBD.

**Qualifications and experience**:
The essential requirements for this role are:

- Support the provision of accurate and timely advice in response to ministerial and departmental correspondence, briefs and executive documents for the Service Strategy team.
- Demonstrated experience supporting the development of formal correspondence and documents.
- Demonstrated experience in supporting multidisciplinary teams in strategic initiatives and achieving successful project outcomes within an infrastructure service delivery environment (or similar).
- Demonstrated experience in preparing, monitoring, evaluating and reporting on programs and projects; and 'managing up' in order to ensure the key stakeholders remain informed, are proactively alerted to potential issues and risks.
- Confidence in the use of Microsoft Excel, PowerPoint, OneNote and Teams. Experience with the Department of Education Content Manager and Microsoft Power Bi would be highly regarded.
- Although is role does not have a specific mandatory qualification, a formal qualification or similar in Project Management or similar would be highly regarded.

**Accountabilities**:
Responsibilities as the Planning Support Officer will include:

- Review and analyse the content and requirements of correspondence, information and briefing/cabinet requests to determine where the request is required to be actioned, undertaking investigation, research and analysis of sensitive and confidential matters.
- Provide advice and support on strategic planning policy issues, projects and activities within the work unit including supporting the preparation of written briefs to the Minister, Director-General, Deputy Director-General and Assistant Director-General.
- Coordinate and monitor the progress of correspondence, cabinet requests, submissions, reports and briefing material to ensure timeframes are adhered to, including monitoring important issues and follow up action for the Director Service Strategy and other senior officers on significant portfolio matters.
- Ensure that briefings and correspondence are prepared in accordance with the department's Style Guide and Ministerial and Executive Services Guidelines.
- Search electronic and paper records, including the department's electronic document records management system for information and documents required by clients and ensure that requests are processed promptly and within set timeframes.
- Establish and maintain strong working relationships and networks with clients and departmental officers to ensure a culture of service delivery and achievement of negotiated guidelines.
- Provide and maintain appropriate information from the various databases, programs and systems used by departmental officers to ensure activities promote effective use of departmental facilities and resources, including the maintenance of infrastructure master planning reporting, tracking and records.
- Provide efficient support and coordination for the implementation and maintenance of adequate policy, processes, systems and internal controls to support effective delivery of infrastructure master planning projects.
- Enable informed decision making on project issues by assisting the development of timely and relevant written submissions, briefs, presentations and information papers for project stakeholders on project, financial and human resource matters.
- Liaise with engaged contractors and consultants, internal and external individuals and agencies, including professional/technical specialists on issues.
- Support Service Strategy team reporting on project related trends and performance against project plans and budgets.
- Proactively identify issues and risks to planning projects, and coordinate the development of options for issue resolution and the mitigation of risks, including the coordination of discussions with associated key stakeholder/s.
- Provide secretariat support as required to the Project Steering Committees, working groups and other project governance groups.
- Manage travel and booking arrangements for the Service Strategy team to support site visits across the State.

**Applications close April 7th at midnight.

  • Project Administrator/officer

    7 days ago

    Brisbane, Australia Construction Project Management Pty Full time

    Start Immediately - Permanent Full-Time Role | Hybrid - Client-Side Consultancy CPM is an independently-owned advisory and project management consultancy delivering value across the entire project lifecycle to government, asset owners and project owners in the infrastructure and building sectors. Our reputation has been forged by employing quality people...

  • Project Administrator/officer

    2 weeks ago

    Brisbane, Queensland, Australia Construction Project Management Pty Full time

    Start Immediately Permanent Full-Time Role | Hybrid Client-Side ConsultancyCPM is an independently-owned advisory and project management consultancy delivering value across the entire project lifecycle to government, asset owners and project owners in the infrastructure and building sectors.Our reputation has been forged by employing quality people who...

  • Project Support Officer

    4 days ago

    Brisbane, Australia Eden Richie Recruitment Full time

    **Project Support Officer** - **12 Month Fixed Term Contract**: - **Brisbane CBD Location** Our Queensland Government client is seeking an experienced Project support Officer for a 12 month Fixed Term Contract. As the Project Support Officer, you will play a crucial role in supporting the delivery of key projects. You will be responsible for providing...

  • Project Support Officer

    3 weeks ago

    Brisbane, Australia Queensland University of Technology Full time

    $74,013 to $83,479 - Ongoing, full-time - Kelvin Grove (hybrid option available) **Who are we looking for?** Queensland University of Technology (QUT) is seeking a Project Support Officer to join Office of Research Services, Research Portfolio, Academic Division. The Project Management Unit (PMU) forms part of the Office of Research Services (ORS) and is...

  • Project Support Officer

    2 weeks ago

    Brisbane, Queensland, Australia Eden Richie Recruitment Full time

    Project Support Officer- 12 Month Fixed Term Contract:Brisbane CBD LocationOur Queensland Government client is seeking an experienced Project support Officer for a 12 month Fixed Term Contract.As the Project Support Officer, you will play a crucial role in supporting the delivery of key projects. You will be responsible for providing administrative and...

  • Project Support Officer

    2 months ago

    Brisbane, Australia Children, Youth Justice and Multicultural Affairs Full time

    **The Project Officer key responsibilities are**: - Work closely with the project managers and program office to ensure the effective coordination and support of the project and governance bodies, including secretariat duties for board meetings, workshops, forums and focus groups; taking meeting minutes and the management of actions and decisions. - Support...

  • Project Support Officer

    4 weeks ago

    Brisbane, Australia Children, Youth Justice and Multicultural Affairs Full time

    **The Project Officer key responsibilities are**: - Work closely with the project managers and program office to ensure the effective coordination and support of the project and governance bodies, including secretariat duties for board meetings, workshops, forums and focus groups; taking meeting minutes and the management of actions and decisions. - Support...

  • Project Support Officer

    4 days ago

    Brisbane, Australia u&u Recruitment Partners Full time

    **About the Role**: We are currently working with a historical government agency which is providing financial advocacy, education and services to locals. It is a newly created role under newly established Project Acceleration Office (PAO). You will be responsible for the provision of administrative and general project support activities for a range of...

  • Project Support Officer

    2 weeks ago

    Brisbane, Queensland, Australia Children, Youth Justice and Multicultural Affairs Full time

    The Project Officer key responsibilities are:Work closely with the project managers and program office to ensure the effective coordination and support of the project and governance bodies, including secretariat duties for board meetings, workshops, forums and focus groups; taking meeting minutes and the management of actions and decisions. Support the...

  • Project Support Officer

    2 weeks ago

    Brisbane, Queensland, Australia Queensland Rail Full time

    Project Support Officer: ReqId:5392- Date: 25-May-2023- Location: Brisbane, QLD, AU, 4000- Company: Queensland RailJob Title: Project Support OfficerAdvertising Content:Queensland Rail's SEQ Project Delivery Office has a permanent opportunity for a suitably experienced individual with strong administration and coordination skills and is familiar within...

  • Project Support Officer

    4 weeks ago

    Brisbane, Australia Queensland Rail Full time

    **Project Support Officer**: - Req. Id: 5470- Date: 8 Jun 2023- Location: Brisbane, QLD, AU, 4000- Company: Queensland RailQueensland Rail’s SEQ Track & Civil Engineering Delivery team has a permanent opportunity for a suitably experienced individual with strong administration and coordination skills to join the team in the role of **Project Support...

  • Project Support Officer

    3 weeks ago

    Brisbane, Australia Public Trust Office Full time

    We are looking for a Project Support Officer to join the team at Public Trustee in the newly established Project Acceleration Office (PAO), responsible for delivering significant transformational initiatives organisational wide. The PAO will initially be focussed on progressing the integrated forward plan which will include a range of business...

  • Project Support Officer

    2 weeks ago

    Brisbane, Queensland, Australia u&u Recruitment Partners Full time

    About the Role:We are currently working with a historical government agency which is providing financial advocacy, education and services to locals.It is a newly created role under newly established Project Acceleration Office (PAO). You will be responsible for the provision of administrative and general project support activities for a range of high-level...

  • Project Support Officer

    2 weeks ago

    Brisbane, Queensland, Australia Eden Ritchie Recruitment Full time

    Project Support Officer Eden Ritchie is seeking a Project Support Officer to provide administrative support to several teams and Team Leads within the Project.6 month contract with possible 6 month extension Brisbane CBD location As the Project Support Officer, your key responsibilities will include:Proactively manage internal and external enquiries or...

  • Project Support Officer

    2 weeks ago

    Brisbane, Queensland, Australia Hudson Australia Full time

    Context of the role:As the Planning Support Officer, you will provide advisory and executive support to the Director Service Strategy to assist in meeting the strategic and operational goals of Infrastructure Services Division.The Planning Support Officer reports to the Director, Service Strategy within Infrastructure Services Division and is based in the...

  • Project Support Officer

    4 weeks ago

    Brisbane, Australia Children, Youth Justice and Multicultural Affairs Full time

    **Key duties and responsibilities**: - Work closely with the project managers and program office to ensure the effective coordination and support of the project and governance bodies, including secretariat duties for board meetings, workshops, forums and focus groups; taking meeting minutes and the management of actions and decisions. Support the Program...

  • Project Support Officer

    3 weeks ago

    Brisbane, Australia Eden Richie Recruitment Full time

    Eden Ritchie is seeking a Project Support Officer who will be responsible for managing all aspects of the day to day operations of the Project Director and broader team for the Project ensuring the provision of professional, timely and confidential administrative support. This role reports to the Business Manager for the Project. - 23 months with possible...

  • Project Support Officer

    2 weeks ago

    Brisbane, Queensland, Australia Empire Careers Full time

    Contact Name : Tarnya ManganoContact Phone :Location : BrisbaneJob Type : Fixed Term/ TempJob Salary : $50 - $55 per hourProject Support Officer***Brisbane | 12-month contract | Immediate StartThe Role:Our client, a Government Branch is seeking an experienced Project Support Officer (APS5) to join their Project Team and provide support for a range of complex...

  • Project Support Officer

    2 weeks ago

    Brisbane, Queensland, Australia Queensland Rail Full time

    Project Support Officer: ReqId: 5675- Date: 31 Jul 2023- Location: Brisbane, QLD, AU, 4000- Company: Queensland RailQueensland Rail's SEQ Project Support team has a temporary opportunity for a suitably experienced individual to join the team in the role of Project Support Officer until December 2023.About the role:These activities include, but are not...

  • Project Support Officer

    2 weeks ago

    Brisbane, Queensland, Australia Queensland Rail Full time

    Project Support Officer: ReqId:5362- Date: 29-May-2023- Location: Brisbane, QLD, AU, 4000- Company: Queensland RailFamiliar with financial management activity and the SAP system? Interested in the world of projects? Looking to join an awesome team? If so, please read onThe Regional Project Delivery Office has an exciting opportunity for a suitably...