Principal Executive Officer

5 months ago

Brisbane, Australia Eden Richie Recruitment Full time

Eden Ritchie is seeking a **Principal Executive Officer** **to provide team management, administrative, and secretariat support to the Board and its committees. Key duties encompass performing in line with governance practices, driving continuous improvements, and ensuring alignment of Board activities with the broader organisational objectives. The position will report to the Director Governance and Risk with a dotted line to the Chief Integrity and Risk Officer and regular engagement with the Chief Executive Officer and Commissioner and the board members.
- **6 month contract**:

- **West End location**

**As the Principal Executive Officer, your key responsibilities will include**:

- Manages and mentors the governance team and provides executive, secretariat and administrative support to governance bodies and their members.
- Demonstrates respect and appreciation for legislation and policy frameworks by consistently operating to key standards and maintains a high standard of practice through governance and risk management.
- Coordinates all aspects of Board meetings, manages board correspondence and drafts professional replies for consideration by Board members.
- Provides strategic advice, support and guidance on good governance and meeting procedures to assist the participants at meetings to perform their duties.
- Oversees and manages the preparation of key governance and board requirements demonstrating an understanding of the intricacies of hosting meetings including:

- Agenda preparation and review, identifying gaps and proposing items of strategic importance
- Updating and publishing the conflicts of interests and declarations of interest’s registers
- Leading and co-ordinating the preparation and submission of high-quality Board papers according to agreed timeframes, ensuring writing and formatting standards are followed
- Attending meetings, taking notes and drafting comprehensive minutes
- Reporting outcomes (including organisational wide communications), actions arising from meetings and tracking progress
- Proactively managing the Action Items register
- Leads the initiative to identify and arrange for skills acquisition, board self-evaluation and other executive development opportunities for Board members to ensure an appropriate and high-level array of skills among Board members and to help shore up succession in case of an emergent vacancy or early retirement.
- Plays a leading role in the delivery of training for staff on Board matters, such as presentations or webinars on how to write effective Board papers.
- Engages in high-level stakeholder management, working closely with both internal divisions and external stakeholders to align governance efforts with broader organisational objectives.
- Contributes to continuous improvement initiatives by actively identifying opportunities for process enhancements within the corporate governance framework, ensuring they align with best practice standards.
- Contributes to developing, reviewing, and updating governance-related policies and procedures, (including charters and calendars) ensuring they meet legal requirements and best practice standards.

**The successful applicant will demonstrate**:

- Demonstrated experience implementing good governance practices with a track record of providing secretariat services to Boards or senior executive groups while upholding a deep understanding of these practices.
- Extensive experience in documenting critical discussions, drafting comprehensive and succinct minutes, and managing electronic records. This includes in-depth knowledge of government requirements and the ability to advise on best practices for record keeping.
- Strategic foresight combined with the ability to plan and manage complex workloads autonomously. This includes confidently engaging with diverse internal and external stakeholders, influencing outcomes, and ensuring alignment with broader organisational objectives.
- Proven capability in both time and project management skills with a demonstrated ability to remain composed during high-stakes situations.
- Demonstrated leadership in effectively delegating tasks, offering clear guidance, and fostering a collaborative team environment anchored in mutual respect and shared goals.
- Excellent written and verbal communication skills especially at senior executive levels, including attention to detail and rigorous quality control of deliverables.
- Upholds integrity through responsible management and use of processes and resources with experience and ability in maintaining a consistent, strict adherence to confidentiality of information and systems. Takes considered, ethical and courageous decisions based on insight into the broader context.
- Comprehensive proficiency in the Microsoft Office suite is mandatory and excellent typing ability. Advanced expertise in using Diligent Boards or a similar platform for Board business operations would be advantageous.

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