Executive Officer
3 weeks ago
Eden Ritchie is seeking an **Executive Officer** who will be responsible for providing the full array of advisory, administrative and secretariat support to the Department and its standing committees. The position will report to a Principal Governance Advisor and Team Leader.
- 3 month contract
- Brisbane location
**As the Executive Officer, your key responsibilities will include**:
- Provide high-level executive, secretariat and administrative support to governance bodies and their membership, including but not limited to the Department, Board committees and the Industry Advisory Committee.
- Coordinate all aspects of Department meetings and events, regional outreach visits and visit programs, and intra-State travel.
- Coordinate correspondence and draft replies for consideration by Board members.
- Provide high-level advice and assistance on good governance and meeting procedure to assist the presiding officer at meetings to perform their duties.
- Collate and monitor progress on action items arising from meetings.
- Manage the Governance Calendar and forward work plans so the Board and its committees meet their obligations.
- Oversee and manage the preparation of meeting agenda, attendance and logistics associated with the hosting of meetings, including but not limited to:
- Agenda preparation and review
- Tasking for the preparation and submission of high-quality Board papers and similar proposals, ensuring writing and formatting standards are followed
- Compiling and circulating papers, including via Diligent Boards
- Attending meetings, taking detailed notes and, drafting comprehensive draft minutes
- Reporting outcomes, actions arising from meetings and tracking progress
- Managing the Action Items register
- Liaison with management to ensure Board and committee papers are tasked out and submitted according to agreed timeframes
- Arrange for skills acquisition and other executive development opportunities for Board members to ensure an appropriate and high-level array of skills among Board members, and to help shore up succession in case of an emergent vacancy or early retirement.
- Contribute to the delivery of training for Department staff on Board matters, such as presentations or webinars on how to write effective Board papers.
- Contribute significantly to the development and review of Board Charters, procedures and documented practices.
- Act as back-up to the Principal Governance Advisor and contribute to the broader remit of the Corporate Governance Unit, including planning, performance reporting, budget management and review.
- Provide exceptional customer service to all Department staff and external stakeholders.
- Maintain collaborative and productive work relationships within and between work units and promote a 'one Department' approach to achieving outcomes.
**The successful applicant will demonstrate**:
- Demonstrable knowledge of good governance practices and previous experience implementing such practices through the provision of secretariat services to a Board or senior executive group.
- Experience in taking notes, drafting comprehensive and concise minutes, and electronic record keeping and retrieval in accordance with government requirements.
- The ability to plan, manage workloads independently and engage confidently with a range of internal and external stakeholders to meet targets and deliver outcomes.
- Effective time and project management skills and the ability to delegate and explain tasks appropriately in a collaborative team environment.
- Excellent written and oral communication skills, including attention to detail and running quality control over deliverables.
- Demonstrated experience and ability in maintaining a consistent, strict adherence to confidentiality of information and systems.
- Thorough knowledge of the Microsoft Office suite is mandatory. Prior experience using Diligent Boards or a similar platform for the conduct of Board business would be advantageous.
**If this role sounds like you, please APPLY NOW submitting your resume in WORD format.**
**If you would like more information or to discuss the role, please contact Luuk Piet on 07 3230 0028.**
Job Reference: 596568
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