Meeting Project Coordinator

3 weeks ago

Greater Adelaide SA, Australia Computershare Full time

**Location: Adelaide, Sydney, Perth, Brisbane and Melbourne**

**We give you a world of potential**

Join the Computershare Investor Services, Meeting Services team and work in a supportive and collaborative environment delivering services to corporate clients in relation to their shareholder meetings (e.g. Annual General Meeting).

This role will give you the opportunity to learn about ASX listed companies and build a skill set strong in customer service and managing stakeholders both internal and external. We are looking for a proactive person with excellent attention to detail, who is keen to work in a fast paced and rewarding environment.

**A role you will love**

You will be responsible for coordinating internal logistics and the successful execution of six to eight week corporate projects. This will involve liaising with clients and internal departments to prepare and manage the dispatch of shareholder documentation/digital communications, proxy voting, client reporting, and responsibilities on the day of the meeting.

Shareholder meetings are major events on the corporate calendar which are usually held in hotels, conference centres and boardrooms across the city. This provides regular opportunities to attend various venues outside of the office, which may also involve regional and interstate travel. This is an evolving and exciting industry with new systems and technology in development to cater for the growing virtual meeting market which provides new possibilities for personal development.

**Other key skills required include**:

- Liaising and collaborating with internal and external stakeholders.
- Compliance with internal procedures and policies as well as corporate legislation
- Using internal systems to manage key milestones and update stakeholders
- Effectively deliver and manage the expectations of both internal and external stakeholders with a high degree of customer service and quality.
- Ensuring quality assurance of shareholder communications
- Pro-actively learn new skills and assist others within the team when required

**What will you bring to the role?**
- Ability to manage changing priorities and strong time management skills
- A high level of attention to detail
- Excellent written and verbal communication skills
- Ability to work both independently and within a team
- High level of initiative, flexibility and problem solving skills
- Strong PC skills with a high level of familiarity with MS Office products
- Possess and display a positive, enthusiastic attitude & strong work ethic
- Be self-motivated and proactive
- Possess the ability to work well under pressure, maintaining professionalism and focus on quality
- Willingness and ability to learn quickly

**Rewards designed for you**

**Employee Share Plan. **Set aside salary to purchase shares in our company and you’ll increase your investment when you receive a generous company contribution towards additional shares.

**Health and Wellbeing. **Our health and wellbeing rewards can be tailored to support you and your family.

**Save for Your Future. **We will support you along your retirement savings journey.

**Paid time away from work. **Our employees enjoy a competitive paid time off package, including a day each year to volunteer time for a good cause that is important to you.

**Employee Discounts **. We’ve partnered with other organisations to offer you extra savings. Enjoy discounts with banks, car manufacturers, on flights, accommodation, and days out as well as with many big brand shops.

**Extra Rewards. **From tuition reimbursement to cash bonus recruitment referral programs, our comprehensive benefits package offers a multitude of options.

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