Finance Coordinator

7 months ago

Melbourne, Australia Boston Consulting Group Full time

**WHAT YOU'LL DO**:
The Finance Coordinator operates within a broad remit to provide a high level of support to multiple finance functions. Teaming effectively with various members across the ANZ Finance Team, you’ll act as the liaison for the offshore expense team, monitor timesheet compliance, and assume responsibility for contract reporting amongst broader administrative tasks.

**YOU'RE GOOD AT**:
**Employee Expense Administration**
- Key contact for T&E expense policy - ensuring compliance, tracking payments and responding to queries
- Primary owner of the expense system (Chrome River); including system enhancement testing, tax compliance and providing technical training to new starters
- Follow up relevant staff members in a timely manner to ensure swift resolution of any queries relating to expense claims
- Review and update bank details in the weekly payment cycles for employees
- Download and review UBER activity statements, investigate anonomlies, follow up queries and escalate when required

**Timesheet Administration**
- Ensure all timesheets are submitted on a weekly basis across the ANZ system
- Ensure weekly compliance tasks are completed in a timely manner, with strong attention to detail and liaise with key staffing teams across ANZ to review and correct issues
- Follow up with line managers and individuals for timesheet submission and approvals on a timely basis

**Contract Compliance and Reporting for the Australia and New Zealand (ANZ) system**
- Key liaison within the Finance function to collate, maintain and organise the client contract repository; keeping track of all client contracts, delivering on all regional and global compliance KPIs, maintaining weekly KPI reporting and liaising with the relevant teams/stakeholders (i.e. Legal/Finance) to resolve any outstanding matters
- Complete all new external vendor setup requests

**Invoice Scheduling and Processing**
- Partner with the Commercial Finance team to secure customer contracts, set up client profiles, complete and load invoice schedules and track receipts
- Run daily bank statements and process all debtor cash receipts on a daily basis
- Manage all client codes and administrative tasks relating to setting up and managing projects within BCG systems

**YOU BRING (EXPERIENCE & QUALIFICATIONS)**:

- **
Minimum 1-2 years administration experience** with a strong interest in finance administration and operations; previous exposure to finance administration (invoicing, timesheets, AP etc.) or working within a professional services environment is a bonus, but not a necessity
- Intermediate **Microsoft Excel** skills
- Meticulous attention to detail with strong organisation and workflow management skills
- Excellent interpersonal and communication skills with an ability to team effectively across all levels of business within the organization
- Strong ability to proactively manage multiple priorities, work to tight deadlines and operate effectively under pressure
- Willingness and flexibility to perform a wide range of tasks

**YOU'LL WORK WITH**:
Members of our finance team are responsible for preserving the intellectual capital, assets, and integrity of BCG. We make a decisive impact on the firm’s direction, performance, and risk-management models. Finance jobs include accounting and reporting, planning and analysis, tax and treasury, financial systems, payroll, and executive compensation.

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