Business Services Administrator

4 months ago

Ballarat, Australia Stantec Full time

Business Services Administrator - ( 230004JJ )

**Description**

**About the role**

We are currently seeking an **Administrator / Project Assistant** to provide proactive administrative support to a broad range of administrative functions and processes. This permanent opportunity will see you supporting our team in Ballarat, with the focus on working with project teams, authorities, contractors, and project administration.

This role will provide support to project managers to ensure all project and client obligations are met.

Our supportive work environment allows you to tailor your career path ensuring planned investment into your training and development as well as access to long term career opportunities.

Our team consists of civil & structural engineers, surveyors, and planners, who work on a range of development and infrastructure projects locally and in the region. This role will be a key team member to facilitate delivery of those projects.

**Day to day tasks would involve**:

- To manage the subdivision processes associated with Land Development projects, ensuring all aspects are completed within set timeframes.
- Provide exemplary support to project managers, relating to the management, provision, and delivery of projects.
- Provide word processing, file organisation and maintenance, database filing, reporting, and administration support.
- Assist project managers with financial reporting and tracking of project spend.
- Coordination between service authorities, clients, project managers and contractors.
- General file management and record keeping.
- Manage/coordinate tender distribution, receipt and recording processes.
- Preparation of Payment Certificates and approvals for accounts.
- Ensure administrative systems operate effectively within the Office and staff at all levels are appropriately involved and informed of any system changes.
- Undertake all activities in a responsible and professional manner ensuring all work is completed in line with Stantec Core Values and established administrative processes.

**Qualifications**

**To be successful for this role you'll need**:

- Strong administration and organisation skills with the ability to multi-task
- A team player attitude with a pro-active and professional approach to work
- Advanced level skills in Microsoft office programs e.g. Word, PowerPoint and Excel
- High level attention to detail, sound copywriting, editing and proof reading and skills;
- Ensure the quality of documentation adheres to company design guidelines and is to a high standard.
- High level interpersonal skills with the ability to positively liaise with key stakeholders.
- Ability to work under pressure and to tight deadlines.
- Ability to work independently and in a team to supporting multiple projects and conflicting priorities.
- Ability to collaborate and foster a cohesive team environment with a proven ability to self-manage.

**What we offer**

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
- Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment.
- Option to purchase up to 4 weeks additional leave.
- Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
- Mentoring for your own development and the opportunity to mentor others
- A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
- Professional Memberships
- Salary Continuance Insurance (SCI)
- Mental Health and Wellbeing Programs
- Service Recognition Awards
- Employee Assistance Program

**About Stantec**

The Stantec community unites approximately 28,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.

Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.

We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

**Culture**

Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee grou

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