Office Admin/ea

2 months ago

Sydney, Australia Simon-Kucher & Partners Full time

**Office Admin/EA**:
**In Australia** - Sydney

**What makes us special**:

- **Become part of a unique entrepreneurial team.** Think independently, use your initiative, and take some risks. Entrepreneurship is a powerful force that drives the growth not only of our firm but our clients and people.
- **Enjoy balance and flexible working. **Be empowered to do your best work - whether it’s remotely or in the office. We offer flexible and hybrid working, remote teaming, sabbaticals, and paid time off.
- **Prioritize your health and wellbeing. **No matter where you live, we offer a competitive suite of health benefits to help keep you and your loved ones safe.
- **Invest in your future.** Our Employee Bonus Opportunity Program ensures that when our firm grows, you benefit from this growth.
- **Work in a values-driven culture.** At Simon-Kucher, our vision is to become the world's leading growth specialist. Our values guide the way we do business and communicate our distinctiveness. They sum up what we stand for, influence our culture, and drive how and why we do things.

**How you will create an impact**:

- Provide administrative support to assigned Partner(s) including the managing and anticipating complex calendars and schedules, booking flights and accommodation where needed schedules and executing general administrative activities within the Australia Simon-Kucher office
- Support project teams with administrative tasks pertaining to client-facing projects such as contract submittals requests, CRM management, and gifting as needed
- Coordinate, manage, and support the preparation of internal/external meetings, videos, and conference calls, including notetaking
- Interface with different departments (e.g., Legal department for contract management and Accounts Payable for payment and budget management)
- Coordinate appointments and meetings, ensuring adequate meeting facilities and technical resources are available and ready for use
- Provide support or backup to Finance and Human Resource Team as needed e.g. with new hire onboarding activities or staying informed about client invoicing / dunning process
- Help plan team events and develop ideas on how to improve team dynamics and team cohesion and collaboration & Own and execute ad hoc outbound marketing initiatives for target customers.
- Handle confidential information and communication with all levels of the organization in a professional & discrete manner & Manage client contact database, compile customer profiles, and maintain opportunity pipeline
- Provide coverage for other Administrative Assistants in the APAC region, as needed
- Office maintenance (ordering food/drinks for office making sure always stocked which includes Ordering office supplies, Ordering Marketing material as needed (business cards, pens, books) EA to managing director & Ordering and taking care of IT equipment and stock

**Your profile**:

- Prior relevant work experience is required (especially in a consulting or other professional service firm would be advantageous)
- Working knowledge of common office equipment (i.e., printers, video conferencing equipment)
- Proficiency in MS Office (Excel, PowerPoint, and Outlook in particular) and internal messaging systems (i.e., Zoom, slack) required
- Basic experience with accounting tools like Xero would be a benefit
- Ability to prioritize work and work under pressure
- Strong written and verbal communication skills
- A keen sense of effective customer and client service and a problem-solving orientation.
- Excellent attention to detail, accuracy, and organizational skills
- Maintains an elevated level of trust and confidentiality
- Ideally looking for someone to work part time, 5 days a week, 5 hours a day

**About Simon-Kucher**

**Your personal contact**:
Simon-Kucher Recruiting Team

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