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Executive Assistant

2 months ago

Darlinghurst, Australia We Are Unity Full time

Company Description

We Are Unity works globally to help organisations realise their Purpose, by driving transformations that unite strategy, brand and culture. We work collaboratively with our client partners to articulate and embed their Purpose, Vision and Strategy across leadership, brand, EVP, customer experience and employee experience.

When you work with us, you’ll quickly find out how much we love a challenge. We’ll provoke you to explore ways of thinking, uncover your why and unlock potential that you’ve never imagined possible. It’s by helping you realise your purpose that we stay true to our own.

**Job Description**:
This is an amazing opportunity to join an organisation of smart, curious and playful experts and play an active role in shaping our growing brand supporting the company’s executives and team members whilst driving our internal operational efficiencies.

You will have the autonomy to make a meaningful impact as the Executive Assistant to the We Are Unity Executive Team. This exciting opportunity incorporates the company's operational efficiencies and is right for a highly organised, detail-oriented and proactive person who enjoys a fast-paced and dynamic environment.
- Proactively manage the CEO, MD and Executive team’s commitments and schedules
- Schedule and rearrange meetings (internal and external) and prioritise accordingly, often across multiple time zones with multiple participants
- Coordinate and manage domestic and international travel, including visas, transfers, accommodation, itineraries, travel documentation and any other required materials
- Manage confidential and sensitive information with discretion
- Provide adhoc administration support for SLT as required
- Facilitate the preparation of events internally and externally including collating presentations
- Handle expenses, invoices and other administrative needs of the CEO & GM
- Work with third party vendors for external supply of products and services as required
- Build relationships internally and externally
- Identify opportunities for improvement
- Build trust with internal and external stakeholder
- Bring your enthusiasm to contribute to a team environment; taking an active role in building the positive culture of our agency

**Office Management**
- Meet, greet and provide a great experience for our people and our clients at our office
- You'll be the main point of contact for our team, making sure that everyone is up-to-date on important announcements and changes
- You'll help create a positive and fun work environment, planning activities and events that keep our team engaged and happy, including office JAMs and monthly fun events
- Resolve building maintenance/daily office operations
- Partnering with the team to organise company events, including ordering catering for on-site meetings as required
- Work with suppliers for regular deliveries of our office supplies, from snacks to pens
- Mail/courier activities including the shipping, receiving and delivery of letters and packages and maintaining postage supplies

**Qualifications**:
You are a highly experienced Executive Assistant with demonstrated and successful experience in supporting at C-Suite and Executive level within a fast-paced environment. You will be tech-savvy and have outstanding relationship and networking skills.
- 7+ years’ experience as an Executive Assistant to C-level
- Advanced in MS Word, Excel, and PowerPoint skills. - We use G suite
- Strong interpersonal skills that reflect the ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail
- Proven track record to achieve high-performance goals and meet deadlines in a fast-paced environment
- Excellent interpersonal skills, both written and verbal, with an ability to influence others
- Upbeat personality, intellectually agile, and resilient

While technical skills are important, it is just as important for us to find people who will positively contribute to our diverse culture.

Additional Information

We offer a vibrant workplace culture however with the recent changes to work-life balance we offer flexible working arrangements across We Are Unity.

We have an open and collaborative culture that champions every individual in their growth. All employees are offered training to help grow and develop them in their careers.

As part of our dedication to an inclusive and diverse workforce, We Are Unity is committed to Equal Employment Opportunity without regard for race, colour, national origin, ethnicity, gender, disability, sexual orientation, gender identity, or religion.

We believe in the power of unity because we know meaningful transformation is only possible through people. Our agency has been formed with the same principles as our work: That the end result is always better when different perspectives and experiences come together as one.

We provide many learning opportunities to deepen your skillset and to support your profession

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