Administration Support Officer
3 weeks ago
**Position**: Administration Support Officer
**Start**: ASAP
**Duration**: 12-Months
**Salary**: $350.00 per day plus super
**Location**: Macquarie Park, NSW
Overview
Primary Purpose of the Position
The Administrative Support Officer is responsible for providing administrative support to the Legal Branch including providing administrative support to lawyers, coordinating administrative processes (including invoicing), contributing to allocated projects and identifying opportunities for process improvement and liaising with internal and external stakeholders to support the effective operation of the Legal Branch.
Key accountabilities/responsibilities
Provide a range of administrative support across the Legal branch including electronic document management, meeting coordination bookings, diary management, answering phones via group-pick up and taking comprehensive messages, distributing correspondence including incoming mail and faxes training and travel coordination, procurement of stationery and office equipment and deliveries to support the effective operation of the branch.
Create new matters on the LEX matter management system and update status reports to support timely and efficient processes internally and with external providers.
Create and maintain files and documents in accordance with records management procedures to enable efficient retrieval of information and develop tools and processes to support best practice record-keeping practices and generate efficiencies across the Branch.
Undertake procurement activities including raising purchase order requests for goods and services, reconciling and processing invoices for payment in accordance with procurement policies and procedures and legal services panel requirements to ensure the timely and accurate delivery of services.
Provide support through the review of accounts, administration of budgets and monitoring of expenses to support the effective financial management of the Branch.
Support improvement initiatives and undertake ad-hoc projects to contribute to the development of the Legal Branch’s clerical and administrative capability.
Provide word processing and document formatting support using appropriate technology and available software for the preparation of documentation for members of the team ensuring documents meet relevant standards and are completed in specified timeframes and assisting with the development of template documents.
Key challenges
Delivering multiple administrative support activities and services in line with agreed standards, timeframes and milestones, given tight timeframes and the need to maintain accuracy and attention to detail.
Exercising discretion and maintaining confidentiality in handling critical and sensitive information.
Balancing the needs of the Director of Legal Operations and Information, specifically allocated lawyers and the wider team and managing a high volume of documentation and competing demands.
Essential requirements
Demonstrated experience in providing high-level clerical and administrative services with high-level attention to detail and the capacity to complete several tasks concurrently.
Demonstrated experience initiating and implementing business improvement initiatives relating to administrative procedures. Demonstrated ability to exercise discretion and maintain confidentiality on sensitive issues.
Reference checks
Australian work rights
**Job Code**: 1401
Recruitment - Sydney, Regional NSW
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