Executive Assistant to Civil Division Manager

2 months ago

Sydney, Australia Northrop Consulting Engineers Full time

Admin / Secretarial / Office Support Executive Assistant Sydney Permanent / Full Time

6/6/2023
- An exciting opportunity to work with a highly regarded engineering consultancy.
- Flexible Working | Industry Benchmarked Salary Package | Annual Salary Reviews
- Company Culture that Realises Potential.

Are you a detail-oriented, organised, and proactive individual with a passion for administrative support? We have an exciting opportunity for an Executive Assistant in our Civil Division. If you thrive in a fast-paced environment, possess excellent communication skills, and have a knack for managing multiple priorities, then this role is perfect for you

**The Company**
Northrop Consulting Engineers is an employee owned, multi-discipline consultancy that has been established for over 45 years. We have an open management structure that embodies a diverse, inclusive and flexible workforce for all our employees.

We currently employ over 550+ staff across ten offices in NSW, ACT, QLD, and VIC. We are essentially a people business that grows by creating opportunities for our people to help build the business and their career. When you join Northrop, you join a company that will support you to excel both professionally and personally.

**The Role**
Based in our Sydney office, the purpose of this role is to provide dedicated and strategic administrative support to one of our Division Managers, viewing the association of Executive Assistant (EA) and Division Manager as a long-term collaborative partnership. This role is essential in ensuring that the Division Manager is informed, punctual and empowered to deliver strategic objectives with limited disruptions. The nature of this role is to be a connecter, bringing together the critical elements of our business, ultimately supporting its success.

The EA to the Division Manager will act as a central contact point between Divisional Managers, Executive Leadership Team, the Consulting Leadership Team and by extension, the broader consulting arm of Northrop. The role encompasses operational responsibilities as well as the facilitation of open communication and distribution of information within the business.

**Day to day responsibilities include**:

- Build relationships and work collaboratively with Northrop’s external partners, and internally with Northrop people
- Coordinate with Executive Leadership Team to plan and map out requirements of implementing the plan, and the status of strategic initiatives every quarter in conjunction with Consulting Leadership Team.
- Work collaboratively with IT and maintain a quality relationship to ensure issues are resolved quickly to minimise time lost
- Coordinate and manage all travel arrangements for Division Manager in a timely manner
- Arrange meetings, including booking rooms, catering, tele/video conference facilities
- Work collaboratively with Division Manager to prepare documents including but not limited to; One-pagers, Reports, Presentations, Business Cases
- Communicate accountabilities following management meetings and ensure activities are understood and actioned.
- Assisting with reception and other administrative duties.
- Tertiary qualification in business administration or relevant field
- Proven experience as a C-Suite or Senior Management level Executive Assistant within a professional services environment
- Proven experience in providing secretarial support to board committees
- Demonstrated and proficient knowledge of entire MS Office suite
- Demonstrated ability to self-manage and prioritise workloads with good project management skills, including initiative, problem-solving, and meeting objectives. Possesses the ability to be proactive in seeking out answers or further advice where required
- Creates rapport to build constructive relationships in both formal and informal settings with colleagues, as well as internal and external contacts
- Communicates clearly, concisely, and accurately in all verbal and written communications, using appropriate business language

**What does working at Northrop look like to you?**
At Northrop we understand that the key to success is our people. Together we are creating a workplace that values an inclusive culture. We are proud of our family feel and collaborative working environment.
- We practice flexible hybrid working and are open to discussions about what that means for you
- Benchmarked salary package with annual salary reviews
- Flexible working hours
- Paid parental leave (primary carer, maternity and partner leave)
- Salary income protection insurance
- We offer alternative public holiday leave for those needing to substitute another day for a public holiday to celebrate a religious belief, etc.
- Respectful, supportive and collaborative culture
- We Empower: Mentoring programs, internal and external training and monthly career development/one-on-ones

**Applying**

Northrop is an equal opportunity employer.

Northrop is an equal opportunity employer.

**No agenc

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