Executive Assistant
6 months ago
australia australian capital territory contract super- **APS5 Executive Assistant role within a federal government agency**:
- **Initial 12-month contract plus 2 x 12-month extension options**:
- **NV2 Security Clearance is required prior to commencement**
Our client is seeking for an Executive Assistant to work collaboratively across the Diplomatic Security Division (DSD).
**About the role**
As an Executive Assistant you will work collaboratively with the Executive Officer to manage the office and diary of multiple SES Officers.
In this role, responsibilities include.
- coordinate and prepare meeting briefs, papers, minutes and correspondence, including task tracking to ensure tasks are completed according to priority and deadlines.
- manage office systems and records using Microsoft Office, SAP, PDMS and TRIM (electronic file management systems)
- undertake research and analysis to support project and administration or coordination tasks.
- operate with discretion and use judgement in managing the flow of work and visitors for your SES.
- work collaboratively across the department to achieve outcomes.
- provide support and assistance to the administrative coordination units in your work area.
Duties may vary according to the priorities and needs of the SES Officer/s you are working with.
**Skills and Experience**
You will be an experienced administration professional, with the ability to operate under general direction, providing specialist administrative support, and advice to influence the decisions made by others.
This role calls for an individual that is highly organised, personable, flexible and agile. You will understand customer centricity and be comfortable with conversing and interacting with a range of internal and external stakeholders. You possess a proven ability to think on your feet and proactively find solutions to issues as and when they arise.
You have a strong understanding of the bigger picture and your proactiveness will be crucial in supporting the DSD Senior Executive.
- have excellent interpersonal skills - as the ‘face of the office’ be able to interact positively with a wide variety of stakeholders.
- be approachable and build and sustain positive relationships with stakeholders.
- be highly organised - adept at managing multiple diaries and the reprioritisation of tasks to accommodate competing and changing priorities.
- thrive in a high-volume environment, working with limited direction and supervision.
- handle sensitive information with tact and discretion, maintain confidentiality and adhere to the APS Code of Conduct and values.
**Eligibility/Other Requirements**:
- To be eligible for employment in this role, you must be an Australian citizen, have and hold, or be capable of acquiring and then retaining, an Australian Government security clearance at the NV2 level for the duration of the Contract term.
**How to Apply**:
**for further information.
-
Executive Assistant to The CEO
5 months ago
Canberra, Australia Omni Executive Full time**Vacancy No** - VN207 **Employment Type** - Full Time **Security Clearance Required** - Negative Vetting 1 **Location of Role** - ACT **Job Details** **An exciting opportunity to join Omni’s Executive team in a dynamic and rewarding position Securing Tomorrow, Today.** Established in 2012, Omni is a proudly Australian-owned company dedicated to...
-
Executive Assistant
6 months ago
Canberra, Australia Launch Recruitment Full timeAPS 5 opportunity - S-26 transfer considered - Join a growing and exciting department Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra. This role will be supporting a...
-
Executive Assistants
6 months ago
Canberra, Australia HiTech Personnel Full time**Reference #**: - JF/JA0865**Title**: - Executive Assistants - Federal Govt!**Category**: - ICT**Location**: - ACT**Work Type**: - Contract**Remuneration**: - $Neg**Term**: - 12 Months + EXT**Description**: - **Leading Federal Government Department**: - **Initial 12 month contract + 2 x 12 months extensions**: - **Rewarding Hourly Rate $$$** One...
-
Executive Assistant
6 months ago
Canberra, Australia Launch Recruitment Full time100% onsite role - ASAP Start. - 9 month contract with a view to go permanent - Excellent hourly rate on offer **Full Job Description** - Are you an organised and detail-oriented professional seeking an exciting opportunity to support top-level executives? Our client is currently looking for a dynamic, immediately available Executive Assistant to join them...
-
Executive Assistant
3 weeks ago
Canberra, ACT, Australia Department of Industry, Science and Resources Full timeAbout the opportunityThe Department of Industry, Science and Resources is seeking a highly skilled and motivated Executive Assistant to provide high-level administrative support to our Senior Executive Service (SES) officers and their division and/or branch.As an Executive Assistant, you will be responsible for managing the diary of the Executive, or...
-
Executive Assistant
6 months ago
Canberra, Australia Australian Government Full timeAPS Level 4 | APS Level 5 - Canberra, ACT - APS4: $75,996 - $81,274 | APS5: $83,908 - $89,706 **About the Department of Education** We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning. **The Roles** The Funding and Data Collection...
-
Executive Assistant
6 months ago
Canberra, Australia Optimum Consulting Group Full time**The Opportunity** Our client is seeking an Executive Assistant to join their large organisation. You will have the opportunity to provide a range of high-level administrative support services to the Executives and their team. This will be 4 days a week in the office 1 work from home. **The Role**: - Be the first point of contact for the team - Provide...
-
Executive Assistant
6 months ago
Canberra, Australia HAYS Full timeSeeking an experienced, meticulous, and organised Executive Assistant. **Your new company** This Australian Peak Body is Australia's leading membership association for project professionals. This client is particularly seeking for an experienced Executive Assistant to join their team on a temporary basis with an immediate start. **Your new role** In the...
-
Executive Assistant to The Secretary
5 months ago
Canberra, Australia Australian Government Full timeOngoing / Non-Ongoing - Salary: $114,780 - $139,657 plus 15.4% superannuation - Canberra, ACT **Employment Opportunity** The Executive Assistant to the Secretary plays a critical role in assisting the Secretary to ensure that they are briefed, prepared and able to meet all of their obligations and commitments. The Executive Assistant will provide high...
-
Executive Assistant
1 week ago
Canberra, Australia Hudson Australia Full timeJoin a respected national peak body dedicated to improving social and emotional wellbeing, mental health, and suicide prevention outcomes for Aboriginal and Torres Strait Islander peoples. This community-controlled organisation collaborates with Indigenous leaders, communities, and stakeholders to deliver culturally informed initiatives. With a commitment to...
-
Executive Assistant
5 months ago
Canberra, Australia HAYS Full timeAn exciting permanent Executive Assistant opportunity in Canberra's Private Sector! **Your new company** A leading Canberra development group is expanding their team and seeking an experienced Executive Assistant to support a senior member of their management team. This position will play an integral role in delivering the best possible service, including...
-
Executive Assistant
6 months ago
Canberra, Australia Department of Employment and Workplace Relations Full timeAPS Level 4 - Canberra, ACT - $75,996 - $81,274 **About the Department of Employment and Workplace Relations** We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper. **The Role** The Workforce Australia for...
-
Executive Assistant
6 months ago
Canberra, Australia HAYS Full timeMultiple Executive Assistant roles within the Australian Public Service - APS4 - APS6 **Your new company** The Hays Public Sector Strategy and Support Team, are working on a number of high profile Departments and Agencies within the Australian Public Service, to supply experienced and skilled Executive Assistants to join high profile and established...
-
Executive Assistant
2 months ago
Canberra, Australia Australian Government Full timeAPS Level 4 - Canberra, ACT - $79,036 - $84,525 + 15.4% superannuation **About the Department of Education** We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning. **The Role** The Analysis, Data and Measurement Branch delivers specialist...
-
Executive Assistant
6 months ago
Canberra, Australia Clicks IT Recruitment Full timeThe Branch Coordinator/ Executive Assistant is responsible for maintaining accurate and timely records, managing the day-to-day operations of the branch, and ensuring that all branch activities follow agency policies and procedures. **Key Responsibilities**: Provide general assistance to the Executive Directors (managing diaries, booking travel and...
-
Executive Assistant
1 week ago
Canberra, Australia Flexhive Full timeJoin a respected national peak body dedicated to improving social and emotional wellbeing, mental health, and suicide prevention outcomes for Aboriginal and Torres Strait Islander peoples. This community-controlled organisation collaborates with Indigenous leaders, communities, and stakeholders to deliver culturally informed initiatives. With a commitment to...
-
Executive Assistant
1 week ago
Canberra, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full timeAPS 4 - $74,882 - $81,521 per annum plus superannuation - International Environment, Reef and Oceans Division - Canberra, ACT **Who we are** The International Environment, Reef and Oceans Division leads and influences Australia’s engagement on a range of environment-related international agreements and treaties including those relating to oceans, wildlife...
-
Executive Assistant
6 months ago
Canberra, Australia Ivory Group Full timeWork life balance only working a MAXIMUM of 37.5 hours p/w - Casual Hourly Rate: $45 - $50 p/h + Super - 6 month contract with up to 12 months extension **ABOUT THE COMPANY.** Based in ACT, work for a Federal Government Agency that promotes and protects Australia’s international interests to support our security and prosperity. **ABOUT THE...
-
Executive Assistant
6 months ago
Canberra, Australia DFP Recruitment Services Full time**Job description**: **Executive Assistant - NV2 Cleared** - ** January Start**: - ** 12 month + 2 x 12 month extension**: - ** Flexible work options** **About our client** This prominent Federal Government Department located within the Parliamentary Triangle works in areas relevant international relations and trade. **About the role** As an Executive...
-
Executive Assistant
6 months ago
Canberra, Australia Department of Employment and Workplace Relations Full timeAPS Level 4 - Canberra, ACT; Melbourne, VIC - $79,036 to $84,525 **About the Department of Employment and Workplace Relations** We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper. **The Role** The Employment...
