Executive Assistant

3 weeks ago

Sydney, Australia Santos Ltd Full time

**About Us**

Santos is a global energy company committed to increasingly cleaner energy and fuels production, with operations across Australia, Papua New Guinea, Timor-Leste and North America.

At Santos, our commitment is to be a global leader in the transition to cleaner energy and clean fuels, by helping the world decarbonise to reach net-zero emissions in an affordable and sustainable way.

Santos is one of Australia’s biggest domestic gas suppliers, a leading LNG supplier in the Asia Pacific region. We are committed to supplying the critical fuels such as oil and gas in a more sustainable way through decarbonising projects such as the Moomba CCS project, while we all transition to cleaner fuels.

For more than 65 years, Santos has been working in partnership with local communities, providing local jobs and business opportunities, safely and sustainably developing its natural gas resources, and powering industries and households.

With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

**About the role**

We’re seeking an experienced Executive Assistant to provide an efficient and very high standard of support to the EVP Santos Energy Solutions and broader support to other members of the office, enabling them to optimise their delivery.

This Sydney based role requires a professional who displays a confidential and proactive approach to varied tasks.You'll demonstrate an ability to multitask, prioritise competing deadlines, and deliver to quality standards. The Executive Assistant role will ensure the smooth-running of the office, working both on a one-to-one basis with the EVP, but also with senior managers and the wider organisation.
- Acting as the point of contact between the EVP and internal or external colleagues you'll be responsible for:

- Organising meetings, booking meeting rooms and technology support and providing all necessary logístical support
- Arranging travel and accommodation for domestic and/or international business purposes according to Santos policy and procedure
- Producing reports and detailed presentations at CEO level standard
- Organising internal engagement activities e.g. Co-ordinate Townhalls, producing relevant internal communications, Team offsites
- Coordination of Sydney office facilities in collaboration with the Corporate Facilities team
- Acting as a liaison with external parties
- Processing payment of invoices and ensuring expenses are reconciled promptly
- Offering general administrative support for the division

**About you**

Essential to this role are polished written and verbal communication skills and the ability to interact with a diverse group of internal and external stakeholders at all levels.

You will need exceptional forward thinking ability, a professional manner and resilient qualities in this very fast paced and at times, complex environment. You will need to draw on your extensive experience in similar roles, supporting senior executives to ensure things run smoothly and efficiently.

**Supporting a Diverse Workforce**

Santos acknowledges that we operate on the traditional lands of Aboriginal people. We recognise the traditional rights to maintain the culture, identities, traditions, and customs on their country. We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome - they are essential to our ongoing success.
- We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or anything else that makes us different.
- Australian Aboriginal and / or Torres Strait Islander jobseekers are strongly encouraged to apply.

**How to apply**

Applications to be submitted via our online recruitment system by COB 10th September 2023.

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