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Daily Organiser

2 months ago

Melbourne, Australia Education and Training Full time

Location: Melbourne | CBD

Job type: Full time / From 20/02/2023

Organisation: Education and Training

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1329932

**Selection Criteria**:
SC1 High level written and verbal communication skills and excellent interpersonal skills, with the ability to communicate effectively with all members of the school community including students, parents, staff and external service providers.

SC2 Demonstrated personal qualities of integrity, professionalism, confidentiality, initiative and cooperation.

SC4 Demonstrated experience in working with multiple priorities in a fast-paced environment, and a proven ability to adapt to change quickly when required.

SC5 Demonstrated capacity to work with school staff to problem-solve issues as they arise.

SC6 Demonstrated capacity to facilitate coverage of staff absences (classes and duties) across the school.

**Role**:
**Hours of duty are 7am to 3pm, Monday to Friday**

The Daily Organiser role fulfils and important organisational role to assist with the efficient and effective daily running of the school. It is expected that they will provide a high level of support for the Principal Team and Administration staff in relation to staffing the college.

This Daily Organiser position will be part of the administration team and report to the Principal, Assistant Principals and the Business Manager.

Professional support and guidance will be close at hand and professional development will be provided to assist a suitably qualified person to be upskilled in the timetabling software used by the College.

**Responsibilities**:
**Daily Organisation**

Ensure the smooth day-by-day running of the College. This includes:

- Monitoring and recording of staff absences and working with the Business Manager and ES staff member responsible for recording staff absences on Edupay to ensure that this is reflected accurately on Edupay.
- Allocating top-up classes to staff and Casual Relief Teachers (CRTs).
- Keeping an accurate record of all top-ups allocated to under-allotted staff.
- Maintaining a register of suitable CRTs and liaising with the Business Manager regarding the records of all CRTs employed.
- Taking responsibility for the induction and support of CRTs.

**School Operations**
- Assist in the development of the staff yard duty timetable
- Assist in the development of special timetables in consultation with the Principal and Assistant Principals
- Liaise with teachers who organise alternative timetabled programs

**Exams**
- Liaises with the Timetabler in relation to the logistics of the exam period.

**Camps & Excursions**
- Liaising with relevant Assistant Principal and organising staff member on staffing needs for major College events such as the athletics, swimming and cross country carnivals.

**Subject Selection Process**
- Liaises with the Directors of Middle School and the Senior School in relation to the course selection and allotment preferences for the following year.

This position description describes in general terms the normal duties which the Daily Organiser is expected to undertake. However, the duties described may vary or be amended from time to time without changing the level of responsibility associated with the position.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DET Values**:
**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Location Profile**:
Please refer to the college website

Mentone Girls' SC

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