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Administration Assistant with Daily Organiser

4 weeks ago

Melbourne, Australia Education and Training Full time

Location: Melbourne | Southern Metropolitan

Job type: Part time / From 24/04/2023 - 18/01/2024

Organisation: Education and Training

**Salary**: Salary not specified

Occupation: Other

Reference: 1334913

**Selection Criteria**:
**SC1** Demonstrated capacity to communicate effectively and clearly with students, colleagues and visitors including high level oral and written communication skills.

**SC2 **Demonstrated capacity to successfully manage workload, multi-task and prioritise duties ensuring deadlines are met and department/college guidelines are adhered to.

**SC3** Possess the technical knowledge and expertise in the use of office systems and software as relevant to the position.

**SC4** Demonstrated capacity to work positively and supportively with others, on an individual basis and in a team environment.

**SC5** A commitment to professional learning and growth for both self and others.

**Role**:
This position is part time (19 hours per week) from 8:00am - 12:00pm Monday to Friday. The position is fixed term and will commence from 24 April 2023, concluding on 20 December 2023.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction.

This role supports the HR Manager and Principal assisting with the acquittal of time in lieu for staff, and the Daily Organiser assisting with campus associated daily organisation tasks.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the _Education and Training Reform Act 2006 (Vic)_ or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

**Responsibilities**:
The responsibilities of this position will be:
**Daily Organiser Support**
- Communicate with the daily organiser regarding the Casual Relief Teachers. (You will not be expected to book the CRT’s; this will be handled by the College Daily Organiser).
- Meet and greet CRTs at the Acacia Campus.
- Prepare laptops and provide CRT packs for each relief teacher ensuring their access to Compass, classes and student lists.
- Provide advice on room locations, campus map and answer any questions for CRTs.
- Liaise with daily organiser throughout the shift regarding any changes to the CRT schedules or unexpected cover for teaching staff.
- Update CRT folders as required, ensuring latest information is available.
- Any other duties relevant to the Daily Organiser Assistant role as directed by the Principal Class Team.

**Administration Assistant**
- Support and assist the HR Manager by managing the time in lieu (TIL) acquittal process.
- Generate weekly and fortnightly TIL reports.
- Liaise with HR Manager and/or Principal regarding TIL reports.
- Ensure TIL is acquitted by staff in a timely manner and within DET and College guidelines.
- Liaise with Education Support leaders regarding TIL acquittal for team members.
- Ensure clear communication and deadlines are met and reports are up to date and accurate.
- Maintain files and documentation relating to TIL acquittal data.
- Any other duties relevant to the Administration Assistant role as directed by the HR Manager, Business Manager and/or Principal Class Team.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DET Values**:
**Other Information**:
Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

This position is advertised as an Education Support position at salary level ES Level 1, Range 2. Table below is based on fulltime (38 hours per week) equivalent salary rates.

**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Location Profile**:
Student achievement and engagement is similar to like school groups and retention is high. Our s

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