Administrative Assistant

2 months ago


Bentley, Australia Spacecubed Full time

We are looking for a highly organised and efficient Personal Assistant who can use their administrative, organisational, and people skills to make a significant impact and support our team. You will be responsible for coordinating office operations, procedures, and resources.

You must possess excellent communication, organisational, and time-management skills. You should also be able to maintain confidentiality and exercise discretion while working with sensitive information. Additionally, you must be proficient in using Google G-suite and other software.

**ROLES AND RESPONSIBILITIES**

You will be responsible for providing administrative support to the leadership team. Your responsibilities will include:

- Management of company shared message inbox
- Management of company telephone switchboard
- Diary management for the Managing Director, including coordinating travel, meetings, and other related arrangements.
- Monitoring and organising the Managing Director's calendar and inbox.
- Scheduling and confirming meetings.
- Providing support to the leadership team as required.

You will also be responsible for administrative duties for events, including:

- Account follow-ups
- Coordinating with cross-functional teams to ensure that all aspects of events are communicated effectively.
- Supporting the team with the creation of run sheets for external meeting rooms and event bookings.

**QUALIFICATIONS**

To be considered for this role, you must possess the following qualifications:

- Proven experience in an administration role. Previous experience as a PA or EA would be a bonus.
- Excellent attention to detail.
- Strong communication, organisational, and time-management skills.
- Ability to manage multiple deadlines and workflows and prioritise work.
- Enthusiastic and can-do attitude.
- Process-oriented mindset.

Please note that as a small, but growing, business at times all staff are required to assist with duties outside their core function. This is an infrequent occurrence, but we do ask our staff to help when asked to ensure they receive this support from their peers in kind.

**Job Types**: Full-time, Permanent

**Salary**: $55,000.00 - $65,000.00 per year

Schedule:

- Flexible hours
- Monday to Friday

Ability to commute/relocate:

- Bentley, WA 6102: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What are your salary expectations?

Work Authorisation:

- Australia (preferred)

Work Location: One location

Application Deadline: 14/04/2023
Expected Start Date: 17/04/2023



  • Bentley, Australia Atmos Foods Full time

    **ABOUT US**: Atmos Foods is a WA family owned and operated food service distributer, situated in Bentley. We are seeking an Administration Assistant to join our busy and growing administration team. The position is full time and hours of work are Monday to Friday, 7:30am - 4pm. **THE ROLE**: A full-time position that will see you responsible for...


  • Bentley, Australia Edith Cowan University Full time

    **ABOUT THE ROLE** AFL SportsReady currently has an exciting position available for someone wanting to pursue a career in the Education / Teaching industry. - As the successful applicant, you will: - Be employed by AFL SportsReady. - Work on-site with Edith Cowan University - Study for an accredited qualification: Certificate IV in Business **WHY SHOULD...


  • Bentley, Australia SFDesign Full time

    This role is well suited to someone returning to work who wants to have a casual/ part-time work whilst having their family commitment. SFDesign is a great place to work, every year we hold multiple social events (Swan Valley Day trip, water skiing, waffle day, etc.), have friendly working environment and nice coffee machine. We are located in Bentley...


  • Bentley, Australia Therapy Focus Full time

    Clinical Services | Bentley Closing date: 07/07/2023 - **Annual salary + Super + Salary Packaging + 5 weeks leave + 2 Wellness days + other Benefits**: - **12-month fixed contract - Full time hours.**: - **Based In our Bentley office** **What is Therapy Focus?** Therapy Focus are a non-for-profit, community service organisation who are specialists in...

  • Executive Assistant

    3 weeks ago


    Bentley, Australia Therapy Focus Full time

    CEO | Central Closing date: 13/01/2023 - **Annual salary + Super + Salary Packaging + 5 weeks leave + 2 wellness days + benefits**: - **Join a supportive and collaborative team**: - **Based in our Bentley office** **Who are Therapy Focus?** Therapy Focus are a non-for-profit, community service organisation who are specialists in individual therapy. We...


  • Bentley, Australia First Choice Liquor Market Full time

    From small everyday moments to larger-scale changes unique to a business like ours, as a Retail Leader, you’ll really see the difference your work makes every day. Whether you’re in a distribution centre, a bakery, in-store or on the road, you’re an important part of an Aussie icon at the heart of the nation. **About the role**: As part of Coles...


  • Bentley, Australia Smokemart & GiftBox Full time

    Tenancy 42, Bentley Plaza Shopping Centre, 1140 Albany Hwy, Bentley, WA, Australia, 6102 - Part time **Who We Are** For over three decades, Smokemart & GiftBox has been the go-to destination for all things tobacco and gifting. We not only pride ourselves on providing customers with quality products and specialised service but also promoting a supportive...

  • Community Assistant

    5 days ago


    Bentley, Australia Swan Care Group Full time

    **Introduction**: SwanCare is humbled to be the 2019 HRD Employer of Choice silver winner AND the 2019 national winner of the ACSA Award for Innovation in Service and Design! Working at SwanCare means more than ‘just a job’, we enrich lives for a living and pride ourselves on providing quality care, accommodation, and services to our residents. There is...


  • Bentley, Australia Therapy Focus Full time

    Clinical Services | Bentley Closing date: 30/06/2024 - **Annual salary + super + salary packaging + 5 weeks leave + 2 wellness days**: - **Utilise your clinical background and extensive Assistive Technology experience**: - **Fulltime or parttime hours available, based in our Bentley office** **What is Therapy Focus?** Therapy Focus are a non-for-profit,...


  • Bentley, Australia Smokemart & GiftBox Full time

    Who We Are For over three decades, Smokemart & GiftBox has been the go-to destination for all things tobacco and gifting. We not only pride ourselves on providing customers with quality products and specialised service but also promoting a supportive and positive culture for our team. We can proudly say that the SMGB team supports equality and diversity,...


  • Bentley, Australia coles Full time

    From small everyday moments to larger-scale changes unique to a business like ours, as a Retail Leader, you’ll really see the difference your work makes every day. Whether you’re in a distribution centre, a bakery, in-store or on the road, you’re an important part of an Aussie icon at the heart of the nation. About the role As part of Coles...

  • Admin Officer

    2 weeks ago


    Bentley, Australia Innovation Masterminds Full time

    **Key Responsibilities** ∙Provide administrative support to the organisation, including assisting some members with their administrative duties as needed. ∙Undertake reception duties including greeting visitors, answering phone calls, general cleaning, handling inquiries and other day-to-day activities. ∙Assist with marketing and social media...


  • Bentley, Australia Coles Full time

    JOB DESCRIPTIONFrom small everyday moments to larger-scale changes unique to a business like ours, as a Retail Leader, you’ll really see the difference your work makes every day. Whether you’re in a distribution centre, a bakery, in-store or on the road, you’re an important part of an Aussie icon at the heart of the nation.About the...


  • Bentley, Australia Coles Full time

    JOB DESCRIPTIONFrom small everyday moments to larger-scale changes unique to a business like ours, as a Retail Leader, you’ll really see the difference your work makes every day. Whether you’re in a distribution centre, a bakery, in-store or on the road, you’re an important part of an Aussie icon at the heart of the nation.About the...

  • Facilities Trainee

    3 weeks ago


    Bentley, Australia WESTERN AUSTRALIAN FOOTBALL COMMISSION Full time

    **ABOUT THE ROLE** AFL SportsReady currently has an exciting position available for someone wanting to pursue a career in the Sports & Recreation industry. - As the successful applicant, you will: - Be employed by AFL SportsReady. - Work on-site with WESTERN AUSTRALIAN FOOTBALL COMMISSION - Study for an accredited qualification: Certificate III in...


  • Bentley, Australia Eagers Automotive Full time

    Permanent Full-time position| Central Location - Bentley - Work for a prestige dealership - Mercedes Benz - Friendly & Supportive team environment | Career Development Opportunities **Mercedes Benz Perth **is currently seeking a **Deal Coordinator/** **Receptionist** with great attention to detail and amazing organisational skills to join our dynamic team...


  • Bentley, Australia Longreach Recruitment Full time

    Diverse role within a friendly and supportive team. - Be first point of contact for all tenants and stakeholders. - Salary $77k - $85k + 17% super + benefits. Our client is one of WA's leading Universities offering world class academic services to their students. They are offering a bright property coordinator the opportunity to work with a fantastic team...

  • Contracts Analyst

    3 weeks ago


    Bentley, Australia Therapy Focus Full time

    Corporate | Bentley Closing date: 12/02/2024 **What is Therapy Focus?** Therapy Focus is a non-for-profit, community service organisation who are specialists in individualised therapy. We have a team of clinicians and administrative support staff, who work collaboratively to develop comprehensive, individualised therapy plans to meet the needs and goals...

  • Roster Coordinator

    7 days ago


    Bentley, Australia Swan Care Group Full time

    **Introduction**: SwanCare is humbled to be the 2019 HRD Employer of Choice silver winner AND the 2019 national winner of the ACSA Award for Innovation in Service and Design! Working at SwanCare means more than ‘just a job’, we enrich lives for a living and pride ourselves on providing quality care, accommodation, and services to our residents. There is...

  • The Hub

    2 months ago


    Bentley, Australia Spacecubed Full time

    **Sales & Events Coordinator** **Organisation name**: Spacecubed **Position Type**: Full time **Location**: The Hub, Bentley Technology Park **Reporting**: Senior Growth Manager **MAIN DUTIES/RESPONSIBILITIES**: The Sales & Events Coordinator is the go-to person for building the community at The Hub, located within Bentley Technology Park. They deliver...