Administrative Assistant
2 months ago
We are looking for a highly organised and efficient Personal Assistant who can use their administrative, organisational, and people skills to make a significant impact and support our team. You will be responsible for coordinating office operations, procedures, and resources.
You must possess excellent communication, organisational, and time-management skills. You should also be able to maintain confidentiality and exercise discretion while working with sensitive information. Additionally, you must be proficient in using Google G-suite and other software.
**ROLES AND RESPONSIBILITIES**
You will be responsible for providing administrative support to the leadership team. Your responsibilities will include:
- Management of company shared message inbox
- Management of company telephone switchboard
- Diary management for the Managing Director, including coordinating travel, meetings, and other related arrangements.
- Monitoring and organising the Managing Director's calendar and inbox.
- Scheduling and confirming meetings.
- Providing support to the leadership team as required.
You will also be responsible for administrative duties for events, including:
- Account follow-ups
- Coordinating with cross-functional teams to ensure that all aspects of events are communicated effectively.
- Supporting the team with the creation of run sheets for external meeting rooms and event bookings.
**QUALIFICATIONS**
To be considered for this role, you must possess the following qualifications:
- Proven experience in an administration role. Previous experience as a PA or EA would be a bonus.
- Excellent attention to detail.
- Strong communication, organisational, and time-management skills.
- Ability to manage multiple deadlines and workflows and prioritise work.
- Enthusiastic and can-do attitude.
- Process-oriented mindset.
Please note that as a small, but growing, business at times all staff are required to assist with duties outside their core function. This is an infrequent occurrence, but we do ask our staff to help when asked to ensure they receive this support from their peers in kind.
**Job Types**: Full-time, Permanent
**Salary**: $55,000.00 - $65,000.00 per year
Schedule:
- Flexible hours
- Monday to Friday
Ability to commute/relocate:
- Bentley, WA 6102: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- What are your salary expectations?
Work Authorisation:
- Australia (preferred)
Work Location: One location
Application Deadline: 14/04/2023
Expected Start Date: 17/04/2023
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