Executive Assistant and Office Manager

3 months ago

Botany, Australia Space Machines Company Full time

COMPANY DETAILS
Space Machines Company (SMC) is a pioneering on-orbit servicing provider, offering "Roadside Assistance, In Space" for commercial and government customers. With a fleet of versatile Optimus Orbital Servicing Vehicles (OSVs), SMC delivers essential services such as on-orbit inspection, monitoring, refuelling, debris management, and satellite life extension. By focusing on space safety and sustainability, SMC is revolutionizing the way we maintain and support human presence in space.
ABOUT THE ROLE
Come and join our exciting orbit as an Executive Assistant & Office Manager at Space Machines Company
Space Machines Company is seeking a versatile Executive Assistant to support our leadership team, be our Sydney office manager, and contribute to our marketing efforts. You will be responsible for providing high-level administrative support, managing schedules, coordinating meetings and travel arrangements, and handling various office administration tasks to help SMC achieve its goals.
What will you do?
- Coordinate complex schedules, meetings, and travel arrangements for the CEO and the team.
- Manage and maintain the CEO's calendar, ensuring effective time management and scheduling of commitments
- Manage the Sydney office, including reception duties, maintaining office supplies, and ensuring a professional work environment. Organize and facilitate on-site meetings, including visitor management and logistics.
- Prepare professional documents, presentations, and reports using Canva and Google Workspace. Contribute to the creation of marketing materials using Canva and other design tools.
- Handle administrative tasks including document management, expense tracking, and new employee onboarding.
- Assist in planning and executing corporate events, trade shows, and product launches. Coordinate with vendors and manage event logistics to ensure smooth operations.
- Support merchandising strategies, including inventory management of promotional items.
- Conduct research and provide analytical support for various initiatives.
- Maintain strict confidentiality with sensitive information.
- Assist with special projects and ad-hoc assignments as needed

Who are you?
- Minimum 5 years of experience as an Executive Assistant or in a similar role
- Bachelor's degree in Business Administration, or a related field
- Experience in office management and reception duties
- Knowledge of travel booking and logistics management
- Experience in event planning and basic marketing principles
- Proven track record of providing high-level administrative support
- Exceptional time management, organizational, and multitasking abilities
- Strong attention to detail and commitment to confidentiality
- Advanced proficiency in MS Office, Google Workspace, and Canva
- Excellent written and verbal communication skills
- Ability to work independently and collaboratively in a dynamic environment
- Strong problem-solving and critical thinking skills
- Interest in the space industry and willingness to learn

Why us?
At Space Machines Company, we are at the forefront of in-space services and sustainability. We offer:

- An innovative and fast paced work environment
- Opportunity to contribute to ground-breaking advancements in space technology
- Professional growth and development opportunities
- Competitive salary

If you are a detail-oriented, proactive professional with a passion for administrative excellence, office management, and an interest in space technology, we encourage you to apply. Join our team and play a crucial role in supporting our executive leadership, managing our Sydney office, and enhancing our marketing efforts.
To apply, please submit your resume and a cover letter detailing your relevant experience and qualifications. We look forward to hearing from you.
Space Machines Company is an equal opportunity employer committed to diversity and inclusion in the workplace.

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