Operations Administrator

3 weeks ago

Parramatta, Australia Collar Group Full time

$70,000 - $75,000 pa (depending on exp) + super
- Long term job security in a permanent, full-time position
- Career development and progression opportunities

**About Our Client**:
Our client is a forward-thinking and dynamic company at the forefront of the demolition and construction industry. Specialising in office interior strip-outs, structural modifications, and commercial demolition projects across the Sydney region, they have established themselves as an innovative leader in their field. Committed to excellence and safety, our client places a strong emphasis on providing a secure and inclusive environment for their employees.

With a rapidly expanding client base, they prioritise professionalism, quality workmanship, and outstanding customer service in every project they undertake. Operating within a supportive and experienced team, our client offers long-term job security in a full-time position. They are dedicated to fostering growth and providing autonomy for their employees, offering opportunities for career development and progression within the organisation.

**About the role**:
Our client is a prominent player in the construction industry, known for their commitment to excellence and dedication to delivering top-notch projects. They are currently seeking a diligent and detail-oriented Operations Administrator to join their team and contribute to the smooth functioning of their multiple job sites.
- Managing daily staff, equipment, and subcontractor allocations across multiple sites, ensuring everything runs like clockwork.
- Keeping allocation boards up to date with labour requests, site hours, and material needs for accurate planning.
- Creating driver run sheets and verifying hours to keep logistics on track.
- Handling paperwork such as scanning tip dockets and updating records.
- Coordinating subcontractors and equipment hires as needed.
- Assisting with HR tasks like posting job ads, screening applicants, and conducting inductions.
- Supporting Project Managers with variation works and paperwork.
- Managing supplier invoices and processing weekly timesheets.
- Building and maintaining positive relationships with teams and external partners.

**What you’ll need to succeed**:

- Exceptional organisational and prioritisation skills: You should excel in managing multiple tasks and priorities effectively, ensuring nothing falls through the cracks.
- Strong multitasking skills and ability to work to strict deadlines: You'll be juggling various responsibilities simultaneously while adhering to tight timelines, so the ability to multitask efficiently is crucial.
- Outstanding attention to detail, problem-solving, and troubleshooting abilities: Precision is key in maintaining accurate records and resolving issues promptly and effectively.
- Excellent written and oral communication skills: You'll be liaising with various stakeholders, both internal and external, so clear and concise communication is essential for effective collaboration.
- Good working knowledge of Microsoft Excel, Outlook, and Word: Proficiency in these tools is necessary for managing data, correspondence, and documentation efficiently.

**How to Apply**:

- Collar® Group is an inclusive recruitment agency regardless of your race, ethnicity, gender, age, sexual orientation, religion, disability, or any other characteristic that makes you unique. _
- We welcome and encourage applicants from diverse backgrounds. Collar® Group is committed to building culturally safe working environments that represent our diverse communities in which we operate._

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