Leasing Assistant/team Coordinator

2 weeks ago

Perth, Australia Scentre Group Full time

**Our Story**

Scentre Group is the owner and operator of 42 Westfield living centres in Australia and New Zealand; partnering with the world’s leading retail and luxury brands to create a unique shopping and leisure experience for our customers. A career with us fosters the chance to be a part of a company that is transforming the digital and physical retail space.

Every day, our people play a vital role in our purpose to ‘create extraordinary places, connecting and enriching communities.’

As a Leasing Assistant & Team Coordinator, you will play key hybrid role across the Leasing team in executing critical documentation and providing exceptional administration support.

This role sits within our Businesses team at Scentre Group, and is based out of Westfield Booragoon living destination with opportunities to work at other Westfield assets in WA.

**Your opportunity**

Within our Businesses division at Scentre Group, each team works closely and collaboratively with each other, as well as other divisions across the wider business, to collectively achieve our overall Team Scorecard goals. This Businesses division includes, Leasing, Retail Administration, Retail Design & Delivery, Business Development and Innovation, BrandSpace, Finance, Strategic Analytics and Business Solutions.

Your opportunity will be to provide support to the Leasing team in processing of specialty shop documents in accordance with the established guidelines and timeframes as well as providing thorough administrative support to the regional leasing team.

Some key responsibilities include, but are not limited to:

- Creating Retailer Accounts to ensure the appropriate structure is established, setting up precedent agreements and ongoing maintenance of Accounts
- Providing support to the Leasing Executives to ensure they are ‘deal ready’, including but not limited to generating reports and portfolio & account research of recent deals across the business.
- Ensure a high level of focus on quality on information and speed to transact end to end.
- Working with internal stakeholders to convert lease to opportunities, input commercial terms,request plans,shop fit out works and create renewal opportunities in advance.
- Generating and issuing letters of offer, Disclosure Statements, counter offers and acceptance letters to external stakeholders.
- Assist with preparation of Budgets and Co-Owner presentations
- Provide administrative support on expenditures
- Working with stakeholders on the delivery and return of critical documentation to our Business Partners
- Generate location plans and create Retailer presentations
- Coordinate the execution and witnessing of lease documents

**What will set you apart from the rest?**
- You are confident in your ability and know how to ‘get stuff done’
- You are quick to respond, know how to juggle priorities and always give your stakeholders the peace of mind that you are on it
- You know how to collaborate with stakeholders and pride yourself in your effective and strong communication style (verbal and written)
- You will be a proactive self-starter, someone who is eager to learn and always curious
- Working knowledge of Microsoft Office & Adobe
- Excellent administration skills

**What sets us apart from the rest?**
- Market leading benefits including, 5 weeks of annual/life leave, 18 weeks parental leave (no waiting period), volunteer days to work with our charity partners, health and wellbeing discounts, and the ability to purchase extra annual leave
- Diverse career paths across our vertically integrated business
- We are proud of our strong people culture.

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