Projects Team Assistant

7 months ago

Perth, Australia Albemarle Corporation Full time

Are you inspired by “what’s next”? So are we.

When you join the Albemarle team, you contribute to a better tomorrow. You will play a role in powering many of the world’s largest and most critical industries, from energy and communications to transportation and electronics. We are putting innovation to work to improve people’s lives and we want YOU to be a part of it.

**Job Description**:
The Role

The Projects Team Assistant is responsible for providing administrative assistance to a team of Project Directors and Functional Leaders within the Major Projects team.

This role will be responsible for coordinating and organising the delivery of essential administration services, including arranging meetings, booking travel, reconciling expenses, coordinating workshops and events, and working closely with project team to coordinate business initiatives. The Projects Team Assistant should be interpersonally skilled, be able to manage their time well and demonstrate initiative.

Key Responsibilities
- Assistance to Project Directors and Major Projects Functional Leaders
- Coordinating meetings, including scheduling and sending out meeting invitations and agendas, taking meeting minutes, and distributing meeting notes
- Organizing and maintaining project files, documents, and databases
- Liaising with other departments and stakeholders to ensure project deliverables are completed on time
- Booking travel arrangements using the Concur system / via travel agent
- Preparation of expense claims using Concur
- Prepare reports and presentations including drafting and formatting a range of documents in MS Office (Word, PowerPoint, Excel, Publishing)
- Provide support for meetings and training including arranging catering and room set-up
- Contributing to process improvement initiatives to increase project efficiency and effectiveness
- Provide general administration support to Project Directors and extended Major Projects Functional Leaders on ad-hoc administration needs
- General Administration
- Prepare and complete requisitions and purchase orders including receipting and invoice reconciliation, ensuring procurement and contracting policy and guidelines are followed and compliance achieved
- Assistance with collection of mail, organizing courier bookings, stationery and PPE orders, site access and other administrative duties as requested
- Liaising with internal and external stakeholders as required
- Booking and coordination of staff events and functions
- Uphold and promote Albemarle’s core values in all decision making and undertaking business activities
- Take an active role in developing a culture of safety and respect.
- Other ad-hoc duties as required

Work Experience Requirements
- Previous experience in an administration role.
- SAP / Concur experience preferred.
- Strong attention to detail, and the ability to prioritize tasks and manage competing priorities.
- Excellent communication skills and be able to work effectively with a range of stakeholders, both internal and external to the organization.
- Complex problem solving and analytical skills.
- C Class Driver’s License.

Education / Qualification Requirements
- Completion of Higher School Certificate
- TAFE Certificate well regarded

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