Project Team Assistant

3 months ago

Perth, Australia Albemarle Corporation Full time

Are you inspired by “what’s next”? So are we.

When you join the Albemarle team, you contribute to a better tomorrow. You will play a role in powering many of the world’s largest and most critical industries, from energy and communications to transportation and electronics. We are putting innovation to work to improve people’s lives and we want YOU to be a part of it.

**Job Description**:
The Role

The Projects Team Assistant is responsible for providing administrative assistance to a team of Project Directors within the Capital Projects - Australia team.

This role will be responsible for coordinating and organising the delivery of essential administration services, including arranging meetings, booking travel, reconciling expenses, coordinating workshops and events, and working closely with project team to coordinate business initiatives. The Projects Team Assistant should be interpersonally skilled, be able to manage their time well and demonstrate initiative.

Key Responsibilities
- Assistance to Project Directors
- Coordinating meetings, including scheduling and sending out meeting invitations and agendas, taking meeting minutes, and distributing meeting notes
- Organizing and maintaining project files, documents, and databases
- Liaising with other departments and stakeholders to ensure project deliverables are completed on time
- Booking travel arrangements using the Concur system / via travel agent
- Preparation of expense claims using Concur
- Prepare reports and presentations including drafting and formatting a range of documents in MS Office (Word, PowerPoint, Excel, Publishing)
- Provide support for meetings and training including arranging catering and room set-up
- Contributing to process improvement initiatives to increase project efficiency and effectiveness
- Provide general administration support to Project Directors and on ad-hoc administration needs
- General Administration
- Prepare and complete requisitions and purchase orders including receipting and invoice reconciliation, ensuring procurement and contracting policy and guidelines are followed and compliance achieved
- Assistance with collection of mail, organizing courier bookings, stationery and PPE orders, site access and other administrative duties as requested
- Liaising with internal and external stakeholders as required
- Booking and coordination of staff events and functions
- Uphold and promote Albemarle’s core values in all decision making and undertaking business activities
- Take an active role in developing a culture of safety and respect.
- Other ad-hoc duties as required

Work Experience Requirements
- Previous experience in an administration role.
- SAP / Concur experience preferred.
- Strong attention to detail, and the ability to prioritize tasks and manage competing priorities.
- Excellent communication skills and be able to work effectively with a range of stakeholders, both internal and external to the organization.
- Complex problem solving and analytical skills.
- C Class Driver’s License.

Education / Qualification Requirements
- Completion of Higher School Certificate
- TAFE Certificate well regarded

  • Projects Administrator

    2 weeks ago

    Perth, Australia Quattro Project Engineering Full time

    Perth 6000 April 22, 2024 Due to rapid growth, we are seeking a Projects Administrator to join our team on a full time basis. **The Role**: As a result of continuous company growth, we are currently seeking a Projects Administrator to join our Team based in Perth Head office on a permanent full-time basis. This is an exciting opportunity to join a high...

  • Projects Team Assistant

    3 months ago

    Perth, Australia Albemarle Corporation Full time

    Are you inspired by “what’s next”? So are we. When you join the Albemarle team, you contribute to a better tomorrow. You will play a role in powering many of the world’s largest and most critical industries, from energy and communications to transportation and electronics. We are putting innovation to work to improve people’s lives and we want YOU...

  • Projects Team Assistant

    2 weeks ago

    Perth, Western Australia Albemarle Corporation Full time

    Are you inspired by "what's next"? So are we.When you join the Albemarle team, you contribute to a better tomorrow. You will play a role in powering many of the world's largest and most critical industries, from energy and communications to transportation and electronics. We are putting innovation to work to improve people's lives and we want YOU to be a...

  • Project Engineers

    2 weeks ago

    Perth, Western Australia Plummers Project Services Full time

    Career Development Opportunities 2:1 rosters Full time role, excellent benefits About the Role: PPS is seeking Project Engineers with experience at all levels to join our diverse project teams for current and future projects. With the expansion of existing contracts and new work streams, our Project Services team needs experienced engineers to help deliver...

  • Project Engineers

    3 weeks ago

    Perth, Australia Plummers Project Services Full time

    Career Development Opportunities 2:1 rosters Full time role, excellent benefits About the Role: PPS is seeking Project Engineers with experience at all levels to join our diverse project teams for current and future projects. With the expansion of existing contracts and new work streams, our Project Services team needs experienced engineers to help deliver...

  • Project Manger

    2 months ago

    Perth, Australia Universal Business Team Full time

    Signprint invest in emerging technologies, along with their dedicated and passionate teams, they are known for delivering exceptional service to their customers. The Role A great opportunity has become available for an energetic Project Manager to join SignPrint! Bringing a solid background of project management expertise, your key focus will be on...

  • HR Project Officer

    1 day ago

    Perth, Australia Project Human Resources Full time

    Make a meaningful contribution to the financial public sector in this exciting Human Resources Project role. This role will suit someone with a project background, great analytical skills and a passion for stakeholder engagement. This is a temporary contract expected to last around 6-9 months with a possibility of extension. **Tasks & Responsibilities** -...

  • Project Manger

    2 weeks ago

    Perth, Western Australia Universal Business Team Full time

    Signprint invest in emerging technologies, along with their dedicated and passionate teams, they are known for delivering exceptional service to their customers.The Role A great opportunity has become available for an energetic Project Manager to join SignPrint Bringing a solid background of project management expertise, your key focus will be on overseeing...

  • HR Project Officer

    2 weeks ago

    Perth, Western Australia Project Human Resources Full time

    Make a meaningful contribution to the financial public sector in this exciting Human Resources Project role. This role will suit someone with a project background, great analytical skills and a passion for stakeholder engagement. This is a temporary contract expected to last around 6-9 months with a possibility of extension.Tasks & Responsibilities Play a...

  • Environment Project Lead

    3 weeks ago

    Greater Perth WA, Australia Project Human Resources Full time

    Environmental Project Lead Perth WA Health, Safety & Environment (Mining, Resources & Energy) Part time $130,000 - $150,000 per year - **Part-time perm or contract (until June 2025)**: - **Well established company**: - **Immediate start**: - **WFH options available**: - **Perth-based or Southwest-based** Our client is a well-established oil and gas...

  • Business Support Team Leader

    3 weeks ago

    Perth, Australia Quattro Project Engineering Full time

    Perth January 22, 2024 We are currently seeking a Business Support Team Leader to join our team based in our Perth Office on a full-time basis. **The Role**: We are currently seeking a Business Support Team Leader to join our team based in our Perth Office on a full-time basis. The Business Support Team provides support across all divisions of the...

  • All Levels

    3 weeks ago

    Perth, Australia Project Human Resources Full time

    Our exploration client is looking for a Senior Geology Field Assistant and a Field Assitant to join their Greenfields campaign projects. The commodities are Lithium, PGE Nickel, Copper and REE. Reporting to the Project Geologist, you will provide assistance in 4WD, sampling, core marking, site maintenance, camp set-up logistics and field duties in the...

  • Business Support Team Leader

    2 weeks ago

    Perth, Western Australia Quattro Project Engineering Full time

    PerthJanuary 22, 2024We are currently seeking a Business Support Team Leader to join our team based in our Perth Office on a full-time basis.The Role:We are currently seeking a Business Support Team Leader to join our team based in our Perth Office on a full-time basis. The Business Support Team provides support across all divisions of the business and are...

  • Crux Project Information

    2 weeks ago

    Perth, Western Australia Jenny Barbour IT & Project Recruitment Full time

    Coordinate data control activities across the Asset and Capital Projects:Industry leader with outstanding global reputation:- Long term opportunity; anticipated duration 3 yearsThe Project-to-Asset Information and Data (I&D) specialist will be a supporting member of the Asset IM team providing the necessary input and support to the IM/IT team specifically...

  • Project Sales Consultant

    2 weeks ago

    Perth, Australia Universal Business Team Full time

    The Company ADP Store Fixtures is an agile and established retail services organisation which sources and manufactures shelving and display systems for retail chains and boasts 35 years' industry experience. An Australian family-owned and operated SME, our client leverages an extensive global supply chain of trusted partners with in-house Australian timber...

  • Projects Crew

    3 weeks ago

    Perth, Australia Quattro Project Engineering Full time

    Perth January 22, 2024 **The Role**: Duties include but not limited to; - Complying with site policies and procedures - Operation of underground mobile plant including light vehicles, IT's and flatbed trucks - Operation of Hand-Held Rock drills - Completing the relevant training paperwork for training certificates - Conducting pre-start paperwork on...

  • Projects Crew

    2 weeks ago

    Perth, Western Australia Quattro Project Engineering Full time

    PerthJanuary 22, 2024The Role:Duties include but not limited to; Complying with site policies and procedures Operation of underground mobile plant including light vehicles, IT's and flatbed trucks Operation of Hand-Held Rock drills Completing the relevant training paperwork for training certificates Conducting prestart paperwork on vehicles and mobile...

  • Field Assistant

    3 weeks ago

    Greater Perth WA, Australia Project Human Resources Full time

    Project Human Resources Perth WA Mining - Exploration & Geoscience (Mining, Resources & Energy) Contract/Temp $90,000 - $100,000 per year Our exploration client is looking for a Geology Field Assistant to join their exploration projects. Reporting to the Geologist, you will provide assistance in mainly soil sampling site maintenance, and field duties...

  • Crux Project Information

    3 weeks ago

    Perth, Australia Jenny Barbour IT & Project Recruitment Full time

    **Coordinate data control activities across the Asset and Capital Projects**: - **Industry leader with outstanding global reputation**: - **Long term opportunity; anticipated duration 3 years** The Project-to-Asset Information and Data (I&D) specialist will be a supporting member of the Asset IM team providing the necessary input and support to the IM/IT...

  • Project Management Team

    2 weeks ago

    Perth, Western Australia ICDS RECRUITMENT CONSULTANTS LTD Full time

    Civil Project Management Team in AustraliaThis is a great opportunity to join a multi-billion dollar turnover international civil engineering & building contractor in Australia. The company is looking for talented individuals to join their project management team in Perth, WA, with various benefits included such as car, bonus, superannuation, share options,...