Business Support Officer

7 months ago

Brisbane, Australia egisinanz Full time

Company Description
**Join us in building joyful connected cities.**

Egis is committed to creating an inclusive, creative culture that embraces diversity and flexibility. We offer generous parental leave, support flexible work practices and strive to create an environment where employees can connect, collaborate, grow and succeed.

Egis is an organisation with a capacity to make meaningful industry and community change in the space of place making, sustainability and creating connected cities. Different to other engineering firms, Egis offers true end to end capability across the entire design to operation lifecycle, offering advisory, architecture, engineering, design, asset management and operations services.

We are committed to creating great teams doing innovative work and would love **you** to join us to **Impact the Future.**

**Job Description**:
Join our Brisbane team as an experienced Business Support Officer on a permanent basis

This opportunity will expose you to a wide range of tasks, encompassing general administration and project support, with additional involvement in finance and HR activities.

**Key Responsibilities (include but are not limited to)**:

- ** Director of First Impressions**: Be the face of our team in a collaborative environment, welcoming our clients and supporting staff members.
- ** General Office Duties**: Managing meeting rooms, coordinating deliveries/mail, and answering incoming phone calls.
- ** Coordination and Maintenance of the Office Environment**: You will be delegated the responsibility and authority to maintain every aspect of a newly fitted-out office, from ensuring it is stocked and functional to liaising with facilities management.
- ** Staff Event Management**: Coordinate staff functions, social events, conferences and workshops (in line with the company’s financial delegations).
- ** Administration Legend**: Provide essential administrative support to our team from formatting project proposals and reports to reconciliation of credit card and expense claims.
- ** Organisational Manager**:Efficiently coordinating and managing files and documents on various platforms such as the company share drive and Teams environment.
- ** Travel Agent**: Assist our team to navigate business travel requirements via Corporate Traveller.
- ** Welcome our New Team Members**:Our company is growing Assist with onboarding and ensuring a smooth first-day induction.
- ** Training Coordinator**:Book essential training for our team members and maintain the company’s training matrix.
- ** Health and Safety Champion**: Along with the health and safety representative manage the emergency response and workplace inspection audits.
- ** Environmental, Social, and Corporate Governance (ESG) Investigator**: Work with our team toward a Carbon Zero certification

**Qualifications**:

- Proficiency in MS Office packages, including Word, Excel, Outlook, and Teams.
- Exceptional time management and organisational skills, with the ability to prioritise tasks effectively, even under time constraints.
- Excellent communication skills, both written and verbal - enabling seamless interaction with stakeholders at all levels.
- Proactive and adept at working within a dynamic team environment, requiring mínimal supervision.
- Meticulous attention to detail and accurate typing abilities.
- Demonstrated self-awareness with a solution-oriented, collaborative approach.
- Previous experience in a similar capacity/role within a Professional Services or Consultancy environment (whilst not essential, is indeed desirable)
- We highly value diversity, actively seeking individuals from various backgrounds who embrace a growth mindset_

Additional Information

Egis is a global organisation with over 16,000 employees worldwide. With our head office based in Paris, we offer global career opportunities, as well as offer rewarding careers for our people locally.

**Imagine. Create. Achieve. A sustainable future.

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