Executive Assistant and Administration Leader

3 weeks ago

Melbourne, Australia Monash Health Full time

Location: Melbourne | Southern Metropolitan

Job type: Full time

Organisation: Monash Health

**Salary**: Salary not specified

Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Information Management, Procurement

Reference: 57930

**Infectious Diseases Executive Assistant and Administration Leader**

**About us**

Monash Health is Victoria’s largest public health service. We provide safe, high-quality care to one-quarter of Melbourne’s population, across the entire lifespan, from pre-birth to end-of-life.

More than 22,000 of us work at over 40 care locations across south-east Melbourne, including seven hospitals and an extensive network of rehabilitation, aged care, community health and mental health facilities. Each year:

- We provide more than 3.4 million episodes of care to our community,
- More than 276,000 people are admitted to our hospitals,
- Close to 220,000 people receive care at our three emergency departments,
- We respond to more than 67,000 ambulance arrivals,
- We perform more than 48,000 surgical procedures, and
- We deliver more than 10,000 babies.

We are an equal opportunity employer and committed to a fair, non-discriminatory workplace that maximises the talent, potential and contribution of all.

Monash Health Infectious Diseases has approximately 28 infectious diseases physicians and 7 registrars across six Monash Health Sites (Clayton, Dandenong, Moorabbin, Kingston, Casey and the soon to be opened, Victorian Heart Hospital). Monash Health Infectious Diseases has a very busy referral service, consulting on several thousand hospitalised patients and more than seven thousand outpatients across six clinics, per year.

**About the role**
- Work closely with the Professor Director and Clinical Director of Monash Health Infectious Diseases to provide high level administrative support and to ensure the Department operates smoothly and efficiently
- Work collaboratively with members of the Monash Health Infectious Diseases team
- Organise and manage special events
- Complete work required and directed by the Professor Director and Clinical Director of Monash Health Infectious Diseases
- Document preparation including preparation of executive level presentations, documents, monthly reports

**About You**
- Demonstrated ability to deliver high level of accuracy and attention to detail
- Previous experience as an Executive Assistant, preferably managing multiple stakeholders
- Excellent oral and written communication skills, including a demonstrated ability to prepare reports for different audiences using clear, concise language
- Ability to influence and build sustainable and successful relationships with people and teams across all levels of an organisation
- Ability to use digital solutions and to use a technology-based approach to execute initiatives
- Strong organisational and planning skills with the ability to prioritise
- Excellent written and verbal communication skills
- Proficient in Microsoft office and Microsoft 365 platforms

**What we offer**
- Access to Monash Health in-house learning portals to further expand your professional development, technical skills and knowledge base
- Avenues to further develop your leadership skills
- Salary packaging options that increase your take-home pay, access to subsidised car parking and gym and a comprehensive Employee Assistance Program (EAP).
- Organisational commitment to your health and wellbeing, including on-site fitness centre
- ADO for full time positions

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Offers of employment can only be made once all required probity checks have been completed. These include:

- reference checks;
- a clear Police Check conducted within the last three months;
- a current Victorian Employee Working with Children’s Check (or proof of payment for same);and
- proof of immunisation.

A request to conduct probity checks does not guarantee that an offer of employment will be made.

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