Executive Assistant

2 weeks ago

Melbourne, Australia Launch Recruitment Full time

APS 5 opportunity - pay across the band
- WFH flexibility available
- Flexible start date

Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra. This role will be supporting an SES Band One and will also involve supporting the wider division where necessary.

**Someone who**:

- Possesses strong organisation and problem-solving skills, with the ability to plan and manage your workload, select methods that resolve issues as they arise, or seek guidance when required.
- Has good attention to detail, with the ability to take responsibility for accurate completion of work.
- Has the ability to multitask, as well as adjust easily to changing work demands and circumstances.
- Possesses excellent communication skills, both oral and written,
- Has sound judgement, integrity, and discretion, including the ability to maintain confidentiality and privacy.
- Is proficient with Microsoft software packages.

**What’s in it for you?**
- Flexible work arrangements
- Engaged, positive and supportive work environment.
- Genuine development opportunities
- Negotiable remuneration

**What you will do**:
As an Executive Assistant you will manage the following for your Executive and their office:

- Manage diary, calendar, inbox, and phone calls.
- Plan and book travel, including accommodation in line with policy.
- Coordination of administrative tasks such as stationary orders, phone lists, property, security, accommodation requests and financial acquittal services
- Continuous improvement of the Executive office performance using efficient and practical administration processes and systems
- Assist the Executive Officer to manage regular division wide correspondence, reporting and meetings.
- Assist the Executive Officer to assign and collate briefs such as senate estimate briefings and coordinating document management.
- Work collaboratively with other executive assistants across the Division, including assisting with onboarding new executive support staff as needed.
- Ad-hoc tasks as required.

This role would be best suited to an experienced Executive Assistant, who is keen to develop their skills outside of the traditional EA spectrum.

A baseline security clearance is preferred, however not an outright necessity.

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