Executive Assistant

2 weeks ago

Melbourne, Australia AECOM Full time

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team - 47,000 strong - driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let’s get started.

AECOM is a global provider of professional technical and management support services to a broad range of markets, including transportation, facilities, construction, environmental and energy. With over 56,000 employees around the world, AECOM is a leader in all the key markets that it serves.

Our Melbourne Environment Team consists of over 120 people who work with private and public sector clients to deliver projects while promoting resilience, achieving compliance, and mitigating impacts and risks to our communities and natural environment. We are currently seeking an experienced and energetic Executive Assistant to deliver a high-quality service in supporting our senior leaders and Group Director in a range of coordination, administration and operations support.

In this role, you will be joining a dynamic team in which you will deliver a range of Executive Assistance tasks to assist the team achieve its business goals. Typical activities might include (but not be limited to):
+ Supporting the team with organising social and client events;
+ Coordinating team and client meetings;
+ Follow administrative processes and ensure the team complies with requirements;
+ Provide varied Executive Assistant duties as required to assist the team achieve its goals;
+ Utilising a strong working knowledge of software/database packages, including MS Office (Excel, Word, PowerPoint, Outlook) and other bespoke software;
+ Assist the team with record keeping and archiving project files;
+ Supporting the team with organising client events, travel, reimbursements/expenses and other administrative tasks;
+ Write and coordinate the development of reports, briefs, governance papers, project summaries and other documents, ensuring high-quality deliverables;
+ Assist with travel requests, expense reimbursements and other tasks;
+ Support in general formatting of external documentation to AECOM templates.

This is a role that will engage your proven Executive Assistant experience and involve your coordination and support to a variety of stakeholders and tasks, therefore we are looking for the following attributes:
+ Proven experience in an Executive Assistant function, supporting a group of professional and technical employees;
+ Strong and proven computer/database skills; MS Office suite experience with a high degree of proficiency in Excel, PowerPoint and Word;
+ Client focus and the ability to maintain confidentiality;
+ Proven work-alone-initiative and ability to prioritise work while meeting tight deadlines;
+ Excellent oral and written communication skills including the ability to develop comprehensive reports and submissions;
+ High levels of accuracy and attention to detail;
+ Proven background operating within major or global organisations, or Federal/State Government, advantageous;
+ Prior experience with an Engineering or Construction employer will be highly regarded.

Benefits at AECOM

The Workplace Gender Equality Agency (WGEA) recognises AECOM as taking a sophisticated, h

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