Executive Assistant

2 weeks ago

Melbourne, Australia Empire Careers Full time

Contact Name : Leni Di Primo

Location : Melbourne

Job Type : Permanent

Job Salary : $85000 - $110000 per annum
- CBD Location (with WFH 1 day pw)
- Excellent company; Support an amazing leader
- Commence immediately

Are you an experienced and professional Executive Assistant looking for a new challenge? Do you have excellent communication, organisational and interpersonal skills? Do you want to work in a dynamic and reputable entity in the heart of Melbourne?

If you answered yes to these questions, then we have an exciting opportunity for you

**The Role**

Reporting to a dynamic professional who is well respected within the industry, this is a terrific opportunity for you to learn and grow in a new partnership. You will support diary management, coordination of travel, reporting, minute taking and various other administrative duties. This role is full time and offered on a permanent basis.

**Your key accountabilities will include**:

- Proactively planning and prioritising the Managers time for efficiency and productivity, ranging from daily to annual commitments
- Coordinating meetings, events and travel
- Primary point of contact for internal and external stakeholders
- Documenting meeting minutes and actions
- Assist with HR related matters
- Preparing presentations and proposals e.g. PowerPoint presentations
- Working with a wide range of internal stakeholders business wide, including the Communications & Marketing team to assist with drafting, editing and coordinating / sending various communications and
- Administrative tasks, such as collating and processing expense claims.

**_ _**

**Your Experience**
Our client is proud about their unique workplace culture; a welcoming and friendly team coupled with diverse and challenging work. In return, you will bring to the role:

- Prior experience supporting a C-Suite executive/s, ideally within professional services sector
- Clear and confident verbal and written communication skills
- Have the ability to assist with some HR. recruitment matters: interviewing, phone screening etc
- Highly organised methods of working with a sharp eye for detail
- Discretion and integrity in handling confidential information
- High proficiency with MS suite, including Word, Excel and PowerPoint

Ideally you will have worked in a similar opportunity for more than 5 years, are able to deal with sensitive and confidential matters, provide good judgement on all relevant matters with complete discretion, sensitivity, and confidentiality. You also strive for best practice outcomes and continuous improvement.

**To Apply**
- empire group is a legal specialist recruitment firm working with private practice firms from boutique to top-tier/international, government agencies and in-house. As an experienced recruiter who understands the industry, my aim is to assist with your career goals._

**Consultant: Leni Di Primo**

**Phone**:
**0400 108 188**

**Ref: 24991

  • Executive Officer

    4 weeks ago

    Port Melbourne, Australia Logical Executive Solutions Full time

    Waste Management/Recycling Sector - Full Time, On Site, Port Melbourne - Personal Career Development Opportunity A not-for-profit association, they have a primary focus on assisting members with issues relevant to them in the recycling and waste sector. The role of the Executive Officer is to initiate, respond to and manage industry policy and service...

  • Marketing Executive

    7 days ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - $85000 - $110000 per annum- Contact: - Hong Silver**About the organisation** Our client is an established national industry association focussed on servicing over 16,000 members nationally and globally through education, training and business advisory. They set the professional standards and best...

  • Digital Marketing Executive

    4 weeks ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive base salary + 12% super + salary packaging- Contact: - Chanelle Castro**About the organisation** FightMND is driven by a single purpose - a world without Motor Neurone Disease (MND). They exist to champion hope and lead the fight against ‘the Beast’. Since 2014, FightMND has invested...

  • Executive Assistant

    1 month ago

    Melbourne, Australia people2people Full time

    **ASAP Start - Initial 4 week assignment**: - **Melbourne CBD / hybrid working**: - **$55 p.h + super** Work for a State Government Department as a **Executive Assistant** for an initial **The Role**: - Provide executive support to 2 executive directors - Assisting with calendar and diary management - Liaising with stakeholders - Preparing...

  • Executive Assistant

    1 month ago

    Melbourne, Australia Harvest Recruitment Full time

    This is a senior administrative position providing professional, helpful and proactive administrative and secretarial services to the Executive Leadership Team. This position will have a primary focus on supporting the Executive Team to achieve the best strategic and operational outcomes for our consumers. **Key Responsibilities and Duties** - Provide a...

  • Executive Assistant

    1 month ago

    Melbourne, Australia Austin Health Full time

    Location: Melbourne | Northern Metropolitan Job type: Full time Organisation: Austin Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Human Resources, Legal, Occupational Health and Safety Reference: 45470 An exciting opportunity has become available for an experienced Executive Assistant to join the Austin Health...

  • Executive Assistant

    1 month ago

    Melbourne, Australia Crown Melbourne Full time

    (**Job Number**: MEL15510) **Executive Assistant** **Crown Melbourne** At Crown, our overall success is achieved through a combined team effort, therefore we strive to provide opportunities for our employees to learn, grow and thrive in a positive and supportive work environment which embraces diversity and inclusiveness. Crown is “a world of...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia Uniting Church in Australia Synod of Victoria and Tasmania Full time

    About the role - Values-based organisation - Genuine work-life balance culture with great benefits - Effective and supportive team of EAs and admin staff About the role The Uniting Church in Australia, Synod of Victoria and Tasmania, has a great opportunity available for an experienced administrator to join our team as an Executive Assistant. This role...

  • Executive Assistant to Group Executive

    4 weeks ago

    Melbourne, Australia Sharp & Carter Full time

    A fun, dynamic and inclusive team! | SUPER flexible working - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perks | Progressive organisation **About the role**: This is a unique and challenging role that supports the Group Executive within a thriving Customer & Brands Team! The purpose of the...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia Employment Hero Full time

    **The Position** A great opportunity has become available for an experienced Executive Assistant to support the Director and Founder of one of Victoria’s Largest privately owned property Development companies with a highly reputable organization team with a growing portfolio of large lot Multi Unit Townhouses, Apartments, Hotels, Commercial and Retail...

  • Executive Assistant

    1 week ago

    Melbourne, Australia Launch Recruitment Full time

    Purpose of the role:Reporting to the CEO, the Executive Assistant (EA) provides high level executive and administrative support to the CEO, Executive Team and Board. Role Responsibilities: Support the CEO and Executive Team as directed to ensure business operations run effectively and efficiently. Monitor and manage all emails to the CEO, exercising...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia McMillan Shakespeare Full time

    The McMillan Shakespeare Group (MMS) is a trusted provider of salary packaging, novated leasing, disability plan management and support co-ordination, asset management and related financial products and services. From our origins in 1988 when we created Australia’s salary packaging industry to today, MMS has a proud history of innovation and exceptional...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia Boston Consulting Group Full time

    **WHAT YOU'LL DO**: As a solution-oriented, driven Executive Assistant (EA) you’ll work with mínimal direction to support several of our most senior Partners & MDPs. You will proactively assume responsibility for your stakeholders’ agendas, prioritizing effectively to ensure that the consultants we support have what they need to seamlessly serve the...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia The Royal Melbourne Hospital Full time

    Reference Number- 70183- Position Title- Executive Assistant- Location- The Royal Melbourne Hospital - City Campus, Parkville- Award- Admin Officers [10]- Advertisement text**EA to Chief Medical Officer (CMO) and Director Medical Services (DMS)** - **Be part of a supportive and inclusive team-based workplace culture**: - **Full Time permanent role, with...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia Page Personnel Full time

    CBD, MelbourneHyrbid work arrangementsAbout Our ClientOur client, a leading global investment management firm dedicated to managing the assets of industry superannuation funds and other institutional investors. Office location: CBD, MelbourneHybrid work arrangements: 3 days in office requiredJob DescriptionOur client is seeking a highly organised and...

  • Executive Assistant

    4 weeks ago

    Melbourne, Australia The Royal Melbourne Hospital Full time

    -Location: Melbourne | Northern Metropolitan Job type: Full time Organisation: The Royal Melbourne Hospital Salary: Salary not specified Occupation: Administration/Secretarial Reference: 67369 **EA to Executive Director Finance and Logistics (CFO)** **and Director Facilities Management** - **Be part of a supportive and** inclusive team-based workplace...

  • Executive Assistant

    1 month ago

    Melbourne, Australia FourQuarters Full time

    Permanent role - Based in Melbourne Southeast suburbs - Immediate start, Hybrid hours **About the organization** A medium-sized business specializing in renovations within the retirement living sector. Associated with provide the highest quality, proficiency and personal service. **About the role** A motivated and friendly & reliable Executive Assistant to...

  • Executive Assistant

    1 month ago

    Melbourne, Australia McMillan Shakespeare Full time

    At McMillan Shakespeare (MMSG), our purpose is to make a difference to people’s lives. MMSG pioneered salary packaging and novated leasing in Australia and have extended our services to include Asset Management and plan management for eligible NDIS participants. Whilst we’ve grown from a small, family-run business to a global, Top 200 ASX-listed...

  • Executive Assistant

    5 days ago

    Melbourne, Australia The Royal Women's Hospital Full time

    Location: Melbourne | Northern Metropolitan Job type: Not provided Organisation: The Royal Women's Hospital **Salary**: Salary not specified Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Human Resources, IT and Telecommunications, Information Management Reference: 25277 - **Full time ongoing role**: - **...

  • Executive Assistant

    1 month ago

    Melbourne, Australia The Royal Melbourne Hospital Full time

    -Location: Melbourne | Northern Metropolitan Job type: Full time Organisation: The Royal Melbourne Hospital Salary: Salary not specified Occupation: Administration/Secretarial Reference: 70183 **EA to Chief Medical Officer (CMO) and Director Medical Services (DMS)** - ** Be part of a supportive and inclusive team-based workplace culture**: - ** Full Time...