Executive Assistant

2 weeks ago


Deer Park, Australia Brimbank Preschool Association Inc Full time

Executive Assistant

Posted by Brimbank Preschool Association Inc on 28 Jul 2023

**Organisation**

Brimbank Preschool Association Inc

**For Provider**

BPA Children's Services

**Closing date**

09.08.2023

**Primary role**

Other

**Position type**

Part-time

**Location**

Deer Park

**State**

VIC

**About the Centre/Service**

BPA Children’s Services is one of the largest early childhood providers in Victoria, and we take great pride in the work we do in Melbourne’s Western Suburbs. With around 300 staff across 36 sites, we provide an essential service to local families and communities.

**Work Days of the Role**

Tuesday to Friday

**Hours of Work of the Role**

9.00am to 5.00pm

**Description**
- BPA is seeking an experienced part-time
- **_Executive Assistant_**, reporting to the Chief Executive Officer and BPA Board. This is essentially a newly created role that will provide efficient and effective administration support to the Chief Executive Officer and BPA Board. The position is for 30 hours per week, Tuesday to Friday from 9.00am to 5.00pm, plus additional hours as required.
- **Responsibilities include but are not limited to**:

- Effectively manage the infrastructure of the Executive area, including offices meeting rooms, and common areas
- Assist CEO and Board members with timely and accurate administrative and logístical support for internal and external functions
- Management of CEO and Board diaries
- Co-ordinate Executive and Board travel arrangements
- Assist with onboarding and training requirements of Board members
- Establish and maintain effective records and filing systems
- Assist in the preparation of Budgets and Business Plans
- Manage Board and organisation policies for review
- Other duties as outlined in the position description.

**Key Selection Criteria**
- Sound experience in providing administration support to a CEO or Executive level officer/team
- Experience providing administrative support to an organisational Board
- Strong planning, organising, and records management skills
- Experience in managing office infrastructure and equipment
- Demonstrates a high level of integrity, tact, and confidentiality
- Able to meet deadlines
- Demonstrates a high level of accuracy
- Sound written communication skills including taking minutes, preparing Board papers, managing appointments
- Sound oral communication, relationship, and diplomacy skills
- Flexible and adaptable with the ability to multitask
- Demonstrated personal alignment with the values of BPA Children’s Services.

**Mandatory Requirements**
- The right to work in Australia
- Valid Criminal Records Check
- Valid Working with Children Check
- Valid Driver’s Licence to drive in Australia

**Qualifications**

**Desirable**
- Completed studies in business administration, accounting or a related field preferred but not essential

**Requirements**:
WWCC

**Industrial Agreement/Award**

Other

**Salary Other**

$80,000-$90,000


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