Admin Support Officer

2 weeks ago

Melbourne, Australia Ambulance Victoria Full time

Location: Melbourne | Western Metropolitan

Job type: Full time

Organisation: Ambulance Victoria

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: AV/1783996

At Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you join a team dedicated to bringing our vision of ‘Outstanding emergency health care every time' to life.

We are seeking an experienced professional to provide high level administrative support to the Manager Post Graduate & Specialist Education programs and team. This is a fixed term (until April 2025), full time position currently based at our South Melbourne Business Centre with WFH/Hybrid options available.

**About the role**

Reporting to the Post Graduate & Specialist Programs Lead, responsibilities of this position include, but are not limited to:

- Provide high level administration support and assistance to the Post Graduate and Specialist Education Lead and team, including coordinating information, preparing presentations and documentation, and preparing communications and reports as requested
- Maintain an effective and efficient filing system in consultation with AV central records to ensure all information is centrally recorded in Content Manager, stored confidentially and readily accessible
- Assist the Operational Capability Post Graduate and Specialist Lead and team and others as directed, with administrative and secretarial support
- Contribute to continuous improvement of business processes and systems to ensure effective operation and delivery of outcomes, including the development of effective procedures and policies
- Foster constructive and effective working relationships within the Post Graduate and Specialist Education programs, across the organisation, and with external providers

**About you**

To be considered for this position you will possess:

- Demonstrated experience and expertise in providing secretarial and administrative support within a large organisation or department
- Proven time management skills and autonomy
- Strong interpersonal skills to communicate with both internal and external stakeholders
- Capacity to perform role autonomously and on occasions making informed decisions Prior to escalation or when required

**Working at AV**

As a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.

We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you are ready to be an integral part in bringing our values of **Care, Accountable, Respect and Excellence** to life at AV, we want to hear from you

Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including references, misconduct and Police Checks.

This position is graded at **Administration Band 3** under the Ambulance Victoria Enterprise Agreement 2020.

Hybrid working options are available however it is essential that the successful applicant maintains a presence at our South Melbourne Business Centre.

**How to apply**
- Cover letter outlining your experience and interest in the position
- Current Resume
- Separate document addressing the selection criteria (detailed under ‘Key Selection Criteria' in the position description)
- At all levels of our organisation, a diverse and inclusive workforce allows us to deliver Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people._

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