Administration Officer

2 weeks ago

Greater Adelaide SA, Australia Gateway Synergy Recruitment Full time

Experience in general administration, reporting and document management
- Career development opportunities and flexible work arrangements

**The Company**
Our client is a national civil engineering and environmental services provider. They are looking for an Administration Officer to be based in Adelaide.

**The Position**
Our client is seeking an experienced Administration Officer to join their Adelaide team. Reporting to the Team Lead - Local Government, the Administration Officer provides various administrative services and support to the team. As an integral part of the team this role ensures that the administrative functions of the business are coordinated effectively and efficiently.

**The Role**
As an Administration Officer, you will:

- Assist Team Leader and team members with resource planning and forecasting systems, communicating with a variety of internal staff to assist with effective delivery of projects
- Provide support to the human resources function, including coordinating induction and offboarding processes and other administrative tasks
- Support front reception activities including being present at the front desk and providing coverage for periods of time
- Maintain filing and document control systems for project correspondence and documentation
- Coordinate internal and external meetings, prepare meeting agendas and documentation, develop presentations, compile and distribute meeting minutes;
- Support client communications, meetings and events;
- Prepare and distribute internal and external correspondence, develop reports and project documentation, document control and records management;
- Manage project documentation, project correspondence and project files in accordance with established protocols.
- Arrange and coordinate team activities, including attendance at external events.
- Be an active driver of the team culture
- Similar experience gained in a technical consultancy, project, engineering or professional services environment;
- Experience in general administration, reporting and document management including proficiency in MS Office and document management protocols;
- Excellent interpersonal and communication skills with a service-oriented work ethic;
- Strong attention to detail, analytical and written communication skills with the ability to analyse and collate information, prepare project documentation, reports and correspondence;
- Proven teamwork skills, and internal and external stakeholder management skills.

**“OPENING THE GATEWAY BETWEEN TALENT & OPPORTUNITY”

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