Project Administrator

4 weeks ago


East Melbourne, Australia WorkPac Group Full time

8 month opportunity

Competitive pay rate

**About the Role**:
WorkPac on behalf of our leading construction client are seeking an experienced Project Administrator based in our Melbourne office responsible for supporting project delivery. Due to the level of compliance and control of work requirements the role requires a high level of attention to detail and communication skill to successfully perform the role. The role will require a person to be able to work with several project managers, working for a diverse group of clients concurrently.

**Key Responsibilities**:
Collaborate with the Control of Work Manager and Project Manager to assist with the development of Project Management Plans (PMP), incorporating input from the Site Manager and client representatives.

Collate and chase up stakeholders to provide HSSEQ documentation for inclusion in the project safety plan and conduct initial reviews of contractor documentation for completeness.

Ensure effective communication and understanding of project requirements during the contractor engagement process.

Serve as the primary point of contact for contractors to access online portals and facilitate the online safety induction process.

Set project closeout and deliverables expectations for staff and contractors and ensure compliance with contractual KPIs and reporting requirements.

Review and assess returned E-forms for works verification and quality assurance, escalating any gaps or nonconformance issues to the Project Manager for resolution.

Collate and provide all project closeout document submittals, registers, and contract requirements to the client, tailored to meet contractual obligations.

Collaborate with the Project Manager to review contractor and supplier claims, confirming delivery and progress with appropriate documentation and evidence.

Establish and maintain project set and cost code structures, advising the Project Manager on budget overspend prior to issuing purchase orders and subcontract agreements.

Administer ongoing budget management, including variations and budget transfers, on behalf of the Project Manager.

Prepare variation and performance-based reports, such as cost-saving registers, during the invoicing or progress claims process each month.

**Key Requirements**:
2 years experience in a similar role

Experience working in the construction industry


  • Project Administrator

    4 weeks ago


    Melbourne, Australia KBR Full time

    **Title**: Project Administrator **Creativity, collaboration, and excellence are at the heart of KBR’s vision. Does this resonate with you?** We value an inclusive and diverse work environment and are working together to build a culture that embraces each other’s unique strengths and experiences. Our people are important to us and you will play a key...


  • Melbourne, Australia PERSOLKELLY Full time

    This Project Services company in the Telco space is seeking a Project Administrator for a period of three months with the potential for permanency dependent on business needs. Reporting to the National Manager, responsibilities will include; verifying work completions in the database, following up with contractors to confirm items, progression of invoices,...


  • Port Melbourne, Australia Stowe Australia Full time

    Full Time - Monday to Friday - RDO’s & Profit Share Stowe Australia is Australia’s leading provider of electrical and communications services. Operating as a family-owned company since 1910, Stowe Australia recognizes that our most important assets are our people. We currently have a reception position available within our Melbourne Branch. **About...


  • Melbourne, Australia Downer Group Full time

    Downer is a leading provider of end-to-end **Technology & Communications** service solutions, our wireless line of business offers capability across Project Management, RAN design, SAED, construction and integration services for the critical infrastructure of our customers across the Carrier, Transport, Resources, Government, Defence and Utilities...

  • Project Administrators

    20 hours ago


    Melbourne, Australia PERSOLKELLY Full time

    This Project Services company in the Telco space is seeking two Project Administrators for a period of three months with the potential for permanency dependent on business needs. Reporting to the National Manager, responsibilities will include; verifying work completions in the database, following up with contractors to confirm items, progression of...

  • Project Administrator

    4 weeks ago


    Melbourne, Australia Symal Infrastructure Full time

    **We are Symal** Symal ‘meaning together’ is a dynamic infrastructure and construction group providing innovative solutions for a diverse range of clients across Australia. We’ve always been a construction company determined to make a meaningful difference and we’re proud to have some of the best in the game working with us. We’re known as a young...


  • Melbourne, Australia Fed Square Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Fed Square **Salary**: Salary not specified Occupation: Arts and Sports Reference: VG/PTADMIN/4302 Make Anything Happen! Bring your passion for project administration and be part of a team of handpicked few that have the honour of bringing Melbourne’s civic and cultural heart to life each...


  • Melbourne, Victoria, Australia UGL Pty Limited Full time

    About the RoleAs a Project Administration Specialist, you will be responsible for providing administrative support to our project teams, including managing contracts, preparing reports, and coordinating with stakeholders. You will have a minimum of 2-5 years of experience in contracts administration or a related field, with a strong understanding of head...

  • Project Coordinator

    10 hours ago


    Melbourne, Victoria, Australia Bowden Corp Full time

    Bowden Corp is a leading Victorian-based commercial construction company operating in metropolitan Melbourne and across the state. We specialize in delivering high-quality projects that benefit the community, including schools, social housing, emergency services, and local council infrastructure.As a Contract Administrator with us, you will play a vital role...


  • West Melbourne, Victoria, Australia RESPECTED CONSULTANTS PTY LTD Full time

    Job descriptionWe are HiringOne of our Clients, Iconic Trading and Services Pty Ltd is looking for an experienced Project Admin. Our client is one of the leading building and construction works providers in Melbourne's western region. Our client is an expert in building works to designing and custom homes with premium quality standards. We are currently...


  • Melbourne, Victoria, Australia One Power Full time

    Empower Your Career with One PowerWe're looking for an enthusiastic and results-driven Administrative Project Professional to join our team. As a key member of our portfolio management team, you'll support project managers and enhance project efficiency.About the Role:You'll have the opportunity to work with a dynamic team and contribute to driving business...

  • Project Administrator

    4 weeks ago


    Melbourne, Australia Showcleaners Australia Pty Ltd Full time

    Showcleaners Australia Pty Ltd, a waste management and cleaning service provider in the event and entertainment sector with over 20 years of experience, is actively seeking a Project Administrator. Tenure - Full time ongoing **Responsibilities**: - negotiating, developing and reviewing contracts, events, projects and services - responding to inquiries and...


  • Melbourne, Australia Veritas Recruitment Full time

    6-month fixed term contract (annual leave, sick leave and paid on public holidays). May get extended. Immediate start. - Hourly rate negotiable based on your WHS and Administration experience. - Opportunity to work on a large scale WHS project with a global organisation. - Strengthen your previous WHS experience - Learn and develop purchasing and supply...


  • Melbourne City Centre, Victoria, Australia THE LESTER PARTNERSHIP PTY LIMITED Full time

    Are you an experienced and organised professional ready to take your career to the next level?Our client, a highly reputable organisation based in Melbourne, is seeking a motivated Program/Project Administrator to join their dynamic team. This is an exciting opportunity to work in a collaborative environment where you can make a real impact.About the Role:As...

  • Project Administrator

    21 hours ago


    Doncaster East, Australia O'Brien Glass Industries Limited Full time

    Are you searching for a crackin' new career as our new Project Administrator? This might be the role you have been waiting for! **What’s in it for you**: - Discounts on major retail brands, dinning experiences, insurances, travel, health and beauty and much more - Access to our Employee Assistance Program - Get up to 30% on windscreen repair and...


  • Melbourne City Centre, Australia Fed Square Full time

    Immersed in Australia's largest ever cultural infrastructure project, managing Melbourne's civic and cultural heart, and surrounded by all that the city has to offer, MAP Co employees can truly make their mark. A new state government entity, MAP Co is responsible for the delivery of the Melbourne Arts Precinct Transformation project as well as the...

  • Project Administrator

    4 weeks ago


    South Melbourne, Australia Cloudtech Group Full time

    We're seeking a bilingual (Mandarin/English) Project Administrator to oversee company-wide operations and administrative functions. Reporting directly to the CEO, this role combines strategic project management with high-level administrative support. **Responsibilities**: - Drive cross-departmental projects from inception to completion, managing...


  • Melbourne City Centre, Australia William Angliss Institute Full time

    **About us**: William Angliss Institute is Australia’s largest specialist centre for foods, tourism, hospitality and events education and training. The Institute operates locally and internationally, delivering short courses and VET in Schools through to Certificate, Diploma, Degree and Masters Programs across its Melbourne, Sydney, Singapore and off-shore...


  • Melbourne, Australia EST10 Full time

    **Detailed Job Description**: - $100,000 + Superannuation + Flexible Hours | Melbourne CBD - Be the righthand to a team of high-achieving Managers in this exciting client-facing role where no two days are the same! - Join a booming business where you can tailor your own career growth pathway **What makes this company unique?**: Join a growing business that...


  • Melbourne, Victoria, Australia Milestone IT (Milestone Information Technology) Full time

    Milestone IT is a leading provider of innovative technology solutions, and we are seeking a talented Project Support Officer to join our team.As a Project Support Officer, you will be responsible for:Providing administrative support to project managers and teamsCoordinating project schedules and timelinesTracking project progress and providing status updates...