Administration Coordinator

5 days ago

Tullamarine, Australia Linfox Full time

Job no:
755207
- Work type:
Full time**Location**:
Tullamarine - VIC - Australia
- Applications close:
12 Apr 2024 11:55 PM AUS Eastern Standard Time

Here at BevChain, a wholly-owned subsidiary of Linfox, we are leaders in beverage supply chain solutions. As a specialist, we support major customers, including some of Australia’s favourite beer brands. Our mission is to provide our customers with a competitive advantage through industry leading innovations in safety, sustainability and efficiency. Linfox is Asia Pacific's largest privately owned logistics business, and BevChain benefits from Linfox’s extensive scale, resources and logistics network. Create a career to be proud of. Expect all this and more when you join us at BevChain.

What does the job look like?

Collaborating on an exciting new contract with a leading beverage company, the Administration Coordinator plays a crucial role within a dynamic team. This involves providing administrative support to the Transport Managers, Allocators, and the broader team, assisting in tasks such as weekly payroll preparation, manifest creation, and the generation of delivery dockets. Furthermore, the position entails involvement in general administration, as well as the creation and maintenance of spreadsheets, along with handling data entry processing.

This is an exciting permanent opportunity, operating Monday - Friday, from 7am - 3 pm, however offering flexible work hours. Key areas:

- Verify and process employee hours and leave requests accurately using Kronos
- Conduct data entry tasks, which include creating manifests, delivery dockets, and maintaining spreadsheets
- Support financial reporting and documentation efforts, including the preparation of weekly KPI reports
- Manage the weekly customer invoicing process for customers, external contractors, and internal contractors
- Compile general ledger journals with proper supporting documentation
- Establish and uphold a safe working environment for oneself and others

Are you the one?

We are in search of a self-driven and experienced Administration Coordinator to join a dynamic environment, contributing to various administrative responsibilities and providing crucial support to the team on the customer site. Your primary emphasis will be on customer service and effective communication. Proficiency in the MS Suite and tech-savvy skills are essential. We are looking for an enthusiastic individual with strong initiative and quick-thinking abilities You can demonstrate:

- A demonstrated background in a significantly administrative role within Supply Chain Logistics/Transport
- Exceptional written and verbal communication abilities, with the capacity to establish rapport with stakeholders
- Strong analytical skills, demonstrating the capability to plan resources efficiently
- Great relationship-building skills, with both internal and external stakeholders

We kindly request no unsolicited resumes or approaches from Recruitment Agencies. Linfox is not responsible for any fees related to unsolicited resumes.

Further information

You will be required to meet BevChain's employment criteria which will include but not be limited to a criminal history check and full medical with a drug and alcohol test.

LI-AA1

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