Operations Coordinator

4 weeks ago

Tullamarine, Australia Marken Full time

**Title**:
Operations Coordinator

**Job Purpose**:
Need to be identified/confirmed with current EE

**Main Duties and Responsibilities**
- The Operations Coordinator is responsible for monitoring all inbound and outbound shipments on daily basis to ensure that shipments are delivered within agreed timelines.
- Work with our operating system “Maestro” to Plan, execute and monitor import & export shipments
- Coordinate collections, deliveries, drop offs and recoveries with other departments / Marken Offices / Agent and drivers.
- Maintain constant communication with Packaging Team to ensure availability of required supplies for collections, deliveries, drop offs and recoveries.
- Process temperature sensitive shipments designed for the special requirements of the Cold Chain transportation processes
- Prep and maintain temperature controlled shipments as required.
- Provide the proper documentation to the agent/Marken Driver for collections, deliveries, drop offs and recoveries.
- Confirm that every recovery is complete by matching the information against the manifest during reception process.
- Provide expedited dispatch to tender the shipments immediately after collection and alert the receiving agent/office.
- Notify any discrepancies to the respective department, agent or Marken Office and update Maestro accordingly.
- Confirm that the shipment is OK to Send to final destination and obtain Master Airway Bill “MAWB” consignment instructions.
- Define the best possible route to dispatch the shipment to its final destination.
- Condition shipments as required and update the proper milestones in Maestro.
- Obtain a booking with the airline and consign the MAWB as instructed.
- Enter the Route Leg for International Flights.
- Send the Alert through Maestro.
- Coordinate with Dispatch the drop off to the Airline as per the respective SOPs.
- Use Daily Schedule Report and update Maestro with all departures from the airport
- Handling of irregularities
- Perform additional administrative work as deemed necessary.

**Qualifications**
- Professional experience in customer service operations, preferentially in the international air freight, logistics or distribution.
- Preference for existing knowledge and experience of the pharmaceutical and clinical trial industry
- Commitment to quality and attention to detail
- Strong customer focus
- Team player / self-dependent / motivated to succeed
- Proficient in MS Office / Excel / Word

**Marken** is a wholly owned subsidiary of UPS and is a critical part of UPS Healthcare. Marken offers a state-of-the-art GMP-compliant depot network and logistic hubs for clinical drug product storage and distribution worldwide, and supports cell and gene therapy logistics services from clinical to commercial, while maintaining the leading position for Direct-to-Patient and Home Healthcare services, biological sample shipments and biological kit production.

**Moving Our World Forward by Delivering What Matters.

  • Operations Coordinator

    6 days ago

    Tullamarine, Australia Cleanaway Full time

    **Job no**: 515773 **Work type**: Permanent - Full Time **Location**: VIC - Permanent - Full time position -Tullamarine, VIC - Attractive salary package - High growth business - ASX 100 **Who we are** When you start to think of waste as a resource, it opens up a world of possibilities. Cleanaway is the largest waste management company in Australia...

  • Administration Coordinator

    6 days ago

    Tullamarine, Australia Charterhouse Full time

    **Administration Coordinator**: - **Immediate start, 5-month contract**: - **Tullamarine location** **About the Company** - Join this leading FMCG firm who operate globally and offer a culture of diversity and open communication. Reporting into the Head of Operations where you will be part of a people-based business where they work with clients who make a...

  • Freight Coordinator

    6 days ago

    Tullamarine, Australia Retailings Full time

    **Responsibilities** - Be the liaison point for all import / export customers including processing of documentation - Use your solid knowledge of all Freight processes to act as an intergral part of the operational and sales teams. - Accurately sort, package, consign and deliver freight. - Ensure customer’s freight is delivered to the correct destinations...

  • Operations Support Agent

    4 weeks ago

    Tullamarine, Australia TNT Express Full time

    **The Company** FedEx Express is one of the worlds largest express transportation companies and has consistently been selected as one of the worlds top 500 companies and the World’s Most Admired Companies by “Fortune” magazine. FedEx provides fast and reliable delivery to more than 220 countries and territories. As TNT and FedEx officially joined...

  • Freight Coordinator

    3 days ago

    Tullamarine, Australia Team Global Express Full time

    **About Team Global Express**: **Why TGE**: We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop. **What we offer**: - Competitive salary above industry standards - Upskilling, training, mentoring and more to support your career development...

  • Equipment Operative

    4 weeks ago

    Tullamarine, Australia TNT Express Full time

    **About the role** Go behind the scenes as part of our operations team based in the warehouse. Our Dockhands are committed to sorting our freight and ensuring all shipments move through our station seamlessly and with care, so that we can deliver on our service promises. Processing our customer’s shipments takes a huge team of operational Dockhands, on...

  • Operations Support Manager

    4 weeks ago

    Tullamarine, Australia Serco Full time

    **About the Opportunity*** This role is to support the Detection Services Manager deliver on the client KPIs with a focus on the Detection Services and Operation Centre deliverables. Key responsibilities of this role include maximising service delivery, operational efficiency and mitigating operational risk, while meeting contractual obligations. Lead the...

  • Data Centre Operations Supervisor

    4 weeks ago

    Tullamarine, Australia HOBAN Recruitment Full time

    **Role Purpose**: The Data Centre Operations Supervisor is a key position responsible for overseeing the Data Centre Logistics Co-Ordinators and staff, ensuring seamless logistics operational functions. This includes inbound and outbound processes, inventory control, trucking coordination, and the generation of operations documents. The role also involves...

  • Operations Support Agent

    4 weeks ago

    Tullamarine, Australia TNT Express Full time

    **The Company** FedEx Express is one of the worlds largest express transportation companies and has consistently been selected as one of the worlds top 500 companies and the World’s Most Admired Companies by “Fortune” magazine. FedEx provides fast and reliable delivery to more than 220 countries and territories. **About the role**: Go behind the...

  • Equipment Operative

    4 weeks ago

    Tullamarine, Australia TNT Express Full time

    **About the role** Go behind the scenes as part of our operations team based in the warehouse. Our Dockhands are committed to sorting our freight and ensuring all shipments move through our station seamlessly and with care, so that we can deliver on our service promises. Processing our customer’s shipments takes a huge team of operational Dockhands, on...

  • Export Air Freight Coordinator

    4 weeks ago

    Tullamarine, Australia Randstad Full time

    Looking for a new Challenge?We are an International freight forwarding company with offices in all States of Australia and part of an international network of agents operating in a niche and rapidly growing market.We are looking for an Export Air Freight Coordinator for our Melbourne Office located in Tullamarine.Within the role you will be required...

  • Operations Support Agent

    4 weeks ago

    Tullamarine, Australia TNT Express Full time

    **The Company** FedEx Express is one of the worlds largest express transportation companies and has consistently been selected as one of the worlds top 500 companies and the World’s Most Admired Companies by “Fortune” magazine. FedEx provides fast and reliable delivery to more than 220 countries and territories. As TNT and FedEx officially joined...

  • Operations Support Agent

    4 weeks ago

    Tullamarine, Australia TNT Express Full time

    **The Company** FedEx Express is one of the worlds largest express transportation companies and has consistently been selected as one of the worlds top 500 companies and the World’s Most Admired Companies by “Fortune” magazine. FedEx provides fast and reliable delivery to more than 220 countries and territories. As TNT and FedEx officially joined...

  • Equipment Operative

    4 weeks ago

    Tullamarine, Australia TNT Express Full time

    About the role Go behind the scenes as part of our operations team based in the warehouse. Our Dockhands are committed to sorting our freight and ensuring all shipments move through our station seamlessly and with care, so that we can deliver on our service promises. Processing our customer’s shipments takes a huge team of operational Dockhands, on the...

  • Export Air Freight Coordinator

    4 weeks ago

    Tullamarine, Australia Randstad Australia Full time

    Looking for a new Challenge?We are an International freight forwarding company with offices in all States of Australia and part of an international network of agents operating in a niche and rapidly growing market.We are looking for an Export Air Freight Coordinator for our Melbourne Office located in Tullamarine.Within the role you will be required...

  • Export Air Freight Coordinator

    4 weeks ago

    Tullamarine, Australia Randstad Australia Full time

    Looking for a new Challenge?We are an International freight forwarding company with offices in all States of Australia and part of an international network of agents operating in a niche and rapidly growing market.We are looking for an Export Air Freight Coordinator for our Melbourne Office located in Tullamarine.Within the role you will be required...

  • Data Centre Operations Supervisor

    2 weeks ago

    Tullamarine, Australia HOBAN Recruitment Full time

    This role will highly suit someone with an IT based qualification, who has advanced computer skills and who also has experience within Warehousing/Logisitics!Role Purpose:The Data Centre Operations Supervisor is a key position responsible for overseeing the Data Centre Logistics Co-Ordinators and staff, ensuring seamless logistics operational functions. This...

  • Project Coordinator and Scheduler

    4 weeks ago

    Tullamarine, Australia O'Brien Glass Industries Limited Full time

    Our Schedulers are an integral part of our Glazing team. In your next role you will be responsible for maximising the conversion of opportunities for glazing jobs to major centres and surrounding areas. **About the role**: - Planning, scheduling and quoting of Glazing projects - Maintain accurate records of schedules - Ability to work in a fast-paced...

  • E-commerce Sales Coordinator

    4 weeks ago

    Tullamarine, Australia Lloyd Connect Full time

    Join fast growing leading online retailer operating across UK, US Europe & Asia. - Attractive salary on offer and loads of prof. dev. & career progression. - Work on-site at the Tullamarine head office, carparking provided. - Join fast growing leading online retailer operating across UK, US Europe & Asia. - Attractive salary on offer and loads of prof. dev....

  • Account Coordinator

    4 weeks ago

    Tullamarine, Australia Lloyd Connect Full time

    Join fast growing leading online retailer operating across UK, US Europe & Asia. - Attractive salary on offer and loads of prof. dev. & career progression. - Work on-site at the Tullamarine head office, carparking provided. We are growing FAST. That’s because we have a disruptive proposition, managed and run by tech, telecoms and e-commerce experts who...