Studio Administrator/executive Support

6 months ago

Canberra, Australia Cox Full time

Canberra

We are currently searching for a Studio Coordinator/Executive Support role to lead the operational & administration requirements of the Canberra studio.

COX Architecture is a multidisciplinary Australian practice which integrates architecture, planning, urban design, and interior design. We provide a supportive and collaborative culture where we encourage our people to strive for excellence in everything they do.

We are currently searching for a Studio Coordinator/Executive Support role to lead the operational & administration requirements of the Canberra studio.

Reception Management

You will be the first point of contact for visitors and callers to the studio - playing a key role in creating a positive experience for our clients and partners.

First point of contact for clients, visitors to the studio
Manage all incoming calls and enquiries
Manage external supplier relationships

General Administration

You will take charge of the smooth running of administrative processes, big and small, in the studio - enabling the larger team to focus on driving the business

Assist with coordinating internal and external meetings
Book travel, as required, national and international
Create and modify documents using Microsoft Office, Excel
General administrative duties, including but not limited to - staff expense claims, professional registration management, binding &, scanning, mail distribution, credit card reconciliation, maintenance of Canberra intranet page.

Studio & Facilities Management

You will play a key role in keeping studio spaces and facilities inviting and functional for studio members and visitors alike, creating a conducive environment for work and discussions to take place effectively

Facilities management for the Canberra studio tenancy
General oversight of studio facilities - kitchens, bathrooms, meeting spaces
Manage conference room requirements, including catering and AV equipment
Ordering - kitchen, stationery and other supplies as required
Manage cleaning contract and services

Executive Support

You will be the right-hand person to the management team
Prepare and organise documents, presentations, and reports for executive meetings, as required.

**Experience**:
Minimum 5 years’ experience in a similar role
Strong organisational and time-management skills with the ability to multitask and prioritise effectively
Ability to handle confidential information with professionalism and discretion.
A proactive and positive attitude with a strong sense of initiative.
Proficiency with Microsoft Office suite
Professional presentation & a positive attitude
Strong verbal and written communication skills
Strong attention to detail
Demonstrated ability to work autonomously and collaborate as part of a team

**Benefits**:
Competitive salary commensurate with experience
Professional development opportunities
Annual performance review
Collaborative and supportive work environment
Relaxed studio culture on Kingston Foreshore
Free parking adjacent to office or within 10 min walk
Positive workplace culture

If you are a team player and enjoy being part of a collaborative, dynamic design studio, and being pivotal to the smooth running of the studio - then we would like to hear from you.

  • Administrative Professional for Executive Support

    3 weeks ago

    Canberra, ACT, Australia Flexhive Full time

    We are seeking an experienced Administrative Professional to provide high-level support to our team as an Executive Assistant.Flexhive is a dynamic organization that requires an individual with excellent administrative skills, effective communication abilities, and a strong work ethic. The successful candidate will have the opportunity to work in a...

  • Executive Assistant to The CEO

    6 months ago

    Canberra, Australia Omni Executive Full time

    **Vacancy No** - VN207 **Employment Type** - Full Time **Security Clearance Required** - Negative Vetting 1 **Location of Role** - ACT **Job Details** **An exciting opportunity to join Omni’s Executive team in a dynamic and rewarding position Securing Tomorrow, Today.** Established in 2012, Omni is a proudly Australian-owned company dedicated to...

  • Project Administrator

    6 months ago

    Canberra, Australia Halcyon Knights Full time

    6 months contract + extension - Federal government | Canberra | On Site - Experience with Power BI essential Are you an analytical and organized individual with a passion for delivering top-tier executive support? We have a fantastic opportunity for a dynamic **Project Administrator** with experience **producing dashboards and reports using Power BI**. In...

  • High-Level Administrative Assistant

    2 weeks ago

    Canberra, ACT, Australia Hudson Full time

    Executive Support Role for a High-Profile ClientThis is an exciting opportunity to work with a senior executive in the Australian Federal Government, providing high-level administrative support and undertaking moderately complex tasks. The successful candidate will have a proven background in the Australian Public Service or private sector, with excellent...

  • Administrative Support Specialist

    2 weeks ago

    Canberra, ACT, Australia Flexhive Full time

    Flexhive, your on-demand talent platform, is searching for a highly skilled and experienced Administrative Support Specialist to join a dynamic team within a Federal Government Department.About the Role:This is an exciting opportunity to work with a high-profile Federal Government client and provide administrative and secretarial support to senior executives...

  • Hands On Studio Art Assistant

    3 months ago

    Canberra, Australia CatholicCare Canberra & Goulburn Full time

    **Branch**: Canberra Two Locations - M16 Artspace, Griffith or Tenison Woods House, O'Connor Collaborative Environment Working in a Supportive, Dynamic Team Four Positions Available - Part Time or Casual (+25% loading) Are you passionate about empowering individuals and fostering creativity? As a Studio Assistant at The Hands-On Studio, you'll play a crucial...

  • High-Level Administrative Professional Wanted for Executive Support

    4 weeks ago

    Canberra, ACT, Australia Elliott Gray Full time

    We are seeking an experienced and highly skilled Executive Support Officer to join our team at Elliott Gray. This is a 12-month non-ongoing contract opportunity that offers the chance to work in a dynamic environment and provide high-level administrative support to senior executives.About the RoleAs an Executive Support Officer, you will play a critical role...

  • Administrative Support Specialist

    3 weeks ago

    Canberra, ACT, Australia Hudson Full time

    We are seeking highly skilled and organized individuals to fill APS 4 Executive Assistant vacancies on a labour hire/non-ongoing/s26 basis within the Federal Government.The role offers an exciting opportunity to work with senior executives in their mission to serve the Australian people. As an APS 4 Executive Assistant, you will be responsible for providing...

  • Executive Assistant

    4 weeks ago

    Canberra, ACT, Australia Ignite Recruitment Full time

    Job Description:We are seeking a highly organized and detail-oriented Administrative Support Officer to join our team at Ignite Recruitment.About the RoleThis is an exciting opportunity to provide administrative support to diverse business functions, working closely with team members and local leaders. As an Executive Assistant, you will be responsible for...

  • Executive Support Professional

    4 weeks ago

    Canberra, ACT, Australia Hudson Australia Full time

    At Hudson Australia, we are seeking a highly skilled Executive Support Professional to join our team on a 6-month fixed term contract. This is an exciting opportunity to work with a high-profile Federal Government client and support senior executives in their mission to serve the Australian people.About the RoleWe are looking for a motivated and experienced...

  • Executive Support Professional

    3 weeks ago

    Canberra, ACT, Australia Easy Authoring Full time

    Job Description:The role of Executive Assistant is an exciting opportunity to join Easy Authoring as part of our team.About the Role:This position requires a highly skilled and experienced administrative professional to provide exceptional support to the Project Director and Deputy Project Director.Key Responsibilities:Manage incoming and outgoing...

  • Executive Support Specialist

    4 weeks ago

    Canberra, ACT, Australia BaptistCare Full time

    About the RoleAt BaptistCare, we are committed to delivering life-transforming care and creating a career that you will love.We are seeking an Executive Support Specialist to join our team in providing efficient administrative support for our aged care services.The successful candidate will have:Proven experience in office administration with a focus on...

  • Executive Officer

    2 months ago

    Canberra, ACT, Australia Hudson Full time

    Job SummaryWe are seeking an experienced Executive Officer to provide senior administrative support to our SES staff. The successful candidate will have a strong ability to build and maintain working relationships, as well as superior organisational skills.Key ResponsibilitiesProvide detailed advice and administrative support to SES staffManage the flow of...

  • Executive Mail Administrator

    2 weeks ago

    Canberra, ACT, Australia Canon Full time

    About the RoleWe are seeking an exceptional Executive Mail Administrator to lead our small team in providing top-notch administration services to our government client. In this varied role, you will establish and maintain a day-to-day relationship with the customer, ensuring their needs are met and exceeded.The ideal candidate possesses great customer...

  • Senior Executive Administrator

    2 weeks ago

    Canberra, ACT, Australia Flexhive Full time

    Dynamic Opportunity for a Results-Driven Executive AssistantFlexhive, a leading national peak body dedicated to improving social and emotional wellbeing, mental health, and suicide prevention outcomes for Aboriginal and Torres Strait Islander peoples, seeks an exceptional Executive Assistant to support the Chief Executive Officer.This is an exciting...

  • Executive Support Specialist

    4 weeks ago

    Canberra, ACT, Australia Department of Industry, Science and Resources Full time

    About the RoleAs an Executive Support Specialist, you will be responsible for providing high-level administrative support to our Senior Executive Service (SES) officers and their division. This role requires excellent organisational and office management skills, as well as discretion and integrity in managing sensitive information.Key...

  • Marketing Support Officer

    6 months ago

    Canberra, Australia Omni Executive Full time

    **Vacancy No** - VN201 **Employment Type** - Part Time **Security Clearance Required** - Baseline **Location of Role** - ACT **Job Details** **Join Omni's Marketing Team as a Marketing Support Officer!** Established in 2012, Omni is a proudly Australian-owned company dedicated to supporting Australian Government, Defence, and Private Sector clients....

  • Executive Support Professional

    4 weeks ago

    Canberra, ACT, Australia Hudson Australia Full time

    Job Title: Executive Support ProfessionalAbout the Role:Hudson Australia is seeking a highly skilled and experienced Executive Assistant to join our team. This 6-month fixed term contract will provide you with the opportunity to work in a dynamic environment, supporting senior executives and contributing to the success of our organization.Key...

  • Executive Support Specialist for Senior Government Executives

    3 weeks ago

    Canberra, ACT, Australia Hudson Australia Full time

    As an Executive Support Specialist with Hudson Australia, you will play a critical role in supporting senior government executives in their mission to serve the Australian people. We are seeking individuals with a proven background in executive support/administrative who can operate in a fast-paced and changing environment, add value through effective...

  • Executive Administrative Support Professional

    4 weeks ago

    Canberra, ACT, Australia Ignite Recruitment Full time

    About the Role:As an Administrative Support Officer at Ignite Recruitment, you will work under the direction of senior staff, making decisions within defined parameters and supporting day-to-day operations. This role involves a mix of administrative duties, financial administration, and support tasks to keep operations running seamlessly. You will also build...