Executive Support Specialist

2 weeks ago


Canberra, ACT, Australia Department of Industry, Science and Resources Full time
About the Role

As an Executive Support Specialist, you will be responsible for providing high-level administrative support to our Senior Executive Service (SES) officers and their division. This role requires excellent organisational and office management skills, as well as discretion and integrity in managing sensitive information.

Key Responsibilities
  • Managing and organising the diaries of Executives, ensuring effective time management and prioritisation of tasks.
  • Coordinating meetings, Senate Estimates hearings, and other events, including preparation of meeting agendas and minute-taking.
  • Providing administrative support to Executives, including travel arrangements, expense management, and correspondence.
  • Maintaining accurate records, databases, and filing systems.
What We're Looking For

We are seeking a highly motivated and organised individual who is able to work effectively in a fast-paced environment. The ideal candidate will have excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders.

Eligibility

To be eligible for this role, applicants must be Australian citizens and hold a Baseline security clearance. Successful candidates will be required to obtain and maintain a clearance of at least this level.

Work Arrangements

The Department offers flexible work opportunities for many roles, including remote work arrangements. However, this will be determined on a case-by-case basis and subject to business needs.



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