Administrative Officer at The School of Physics

3 weeks ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0061896
**Location**:Parkville
**Role type**:Full-time/ Fixed-term from April to August 2024 (5 months)
**Faculty**:Faculty of Science
**Department/School**:School of Physics
**Salary**: UOM 4 - 73,943 - $78,476 p.a. plus 17% super
- **Provide comprehensive administrative support to the School of Physics for students, staff, and visitors.**:

- **A dynamic role with diverse tasks in a leading academic environment.**:

- **Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families**

**About the Role**
The Administration Officer at the School of Physics provides essential professional support to students, staff, and visitors, encompassing a broad spectrum of administrative responsibilities. These include reception duties, general office support, processing requests, managing databases, ensuring EH&S compliance, and facilitating events.

The role plays a pivotal part in maintaining the smooth operation of the school's administrative functions while delivering quality service to stakeholders.

Your responsibilities will include:

- Supporting School related administration including processing financial administration, procurement of stationery and kitchen supplies and maintaining effective records.
- Assist in the management of physical resources including building maintenance, access control, equipment maintenance, purchasing and allocating keys and assets.
- Provide secretariat support to Committees of the School as allocated, preparing agendas and papers, taking minutes and monitoring actions.

**Who We Are Looking For**
You will possess excellent interpersonal and communication skills, enabling you to effectively engage with a diverse range of individuals both within and outside the University.

You will also have:

- Experience in providing administrative/secretarial support.
- Demonstrated outstanding computer skills, including the Microsoft suite.
- Exceptional organisational skills and the demonstrated ability to evaluate and prioritise tasks and manage time effectively.
- Demonstrated self-motivation and flexibility with the capacity to work independently and as a member of a team.

For further information regarding responsibilities and requirements, please refer to the attached PD.

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your New Team - “School of Physics“**

Currently, some 25 academics, 23 teaching & research staff, 65 research-only staff, more than 95 postgraduate students and 72 associates supported by 32 professional staff make up the School.

Science at Melbourne is a global leader across fundamental and impactful scientific research and education. Science begins with curiosity, and we are dedicated to understanding the universe from the level of sub-atomic particles to the solar system. We aim to be leaders who positively impact the community locally and globally, addressing major societal issues from climate change to disease. Our discoveries help build an understanding of the world around us.

Our strength is our breadth of expertise. We are the second largest faculty in the University comprising seven schools: Agriculture, Food & Ecosystem Sciences, BioSciences, Chemistry, Geography, Earth & Atmospheric Sciences, Mathematics & Statistics, Physics and Veterinary Science.

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be Yourself**
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

**Aboriginal and Torres Strait Islander Applicants**
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personal

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