Executive Assistant

3 weeks ago

North Sydney, Australia Palo Alto Networks Full time

**Company Description** Our Mission**

At Palo Alto Networks® everything starts and ends with our mission:
Being the cybersecurity partner of choice, protecting our digital way of life.

Our vision is a world where each day is safer and more secure than the one before. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are.

**Our Approach to Work**

We lead with flexibility and choice in all of our people programs. We have disrupted the traditional view that all employees have the same needs and wants. We offer personalization and offer our employees the opportunity to choose what works best for them as often as possible - from your well-being support to your growth and development, and beyond

At Palo Alto Networks, we believe in the power of collaboration and value in-person interactions. This is why our employees generally work from the office three days per week, leaving two days for choice and flexibility to work where you feel most effective. This setup fosters casual conversations, problem-solving, and trusted relationships. While details may evolve, our goal is to create an environment where innovation thrives, with office-based teams coming together three days a week to collaborate and thrive, together
**Job Description** Your Career**

This role will report to the Head of Unit 42, JAPAC. The Executive Assistant will be responsible for executive administrative duties, aligning with company priorities and managing executive staff.

**Your Impact**
- Engage in complex communication and calendar management at the executive level including
- Drive and track executive-level communication activities, such as (but not limited to) - All Hands events, monthly newsletters, Skip-level meetings
- Own communication event calendars for the VP
- Support the preparation of presentations and team communications
- Support staff meetings, recording of minutes, and action items
- Anticipate potential conflicts (i.e., schedule issues, critical meetings, location issues) and raise to address/resolve in advance whenever possible
- Collaborate with cross functional teams on key programs and events, generating business reports on an ad-hoc basis
- Partner to support team well-being activities and events
- Support direct staff of VP on ad-hoc basis as needed
- Coordinate travel arrangements, including flights, transportation, lodging and prepare and submit expense reports
- Organize and assist with online, hybrid and in-person events and large team meetings (e.g., team dinners, leadership off sites, All Hands, and training)
- Manage team distribution lists and reporting structure changes on internal systems
- Monitor and review team purchase orders, and team expense reports, prior to manager approval (and/or act as proxy approver when needed)
- Support systems, access, location and IT needs for managers and new employees
- Provide project and presentation support as needed
- Responsible for ordering materials, catering, giveaways, and supplies as needed

**Qualifications** Your Experience**
- Bachelor’s Degree (or equivalent work experience or equivalent military experience required) and 3+ years Executive Administrative Assistant experience - supporting executives within the Technology sector a plus
- Proven ability to always maintain a high level of integrity and confidentiality
- Excellent writing and communication skills, experience executing communications plans is preferred
- Exceptional organization, prioritization, multi-tasking and time management skills
- A proactive and assertive approach to managing tasks and responsibilities
- Ability to solve problems and think quickly under pressure
- Work effectively as a team player in a collaborative environment as well with EA peers and members of the greater organization
- Be comfortable working in a fast-paced, deadline driven environment
- Positive attitude and highly professional demeanor and a sense of humor are helpful

Travel Requirements - Minimal travel may be required
**Additional Information** The Team**

**Our Commitment**

We’re trailblazers that dream big, take risks, and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together.

All your information will be kept confidential according to EEO guidelines.

**Is role eligible for Immigration Sponsorship?: No. **Please note that we will not sponsor applicants for work visas for this position.

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