Personal Assistant to State Director Operations

4 months ago

Melbourne, Australia Woolworths Full time

At Woolworths, we create better experiences together for a better tomorrow. We play a critical role in the community, ensuring everyone can access the products they need and love. We are broadening our ecosystem with forward-thinking solutions to continue delivering great experiences for our customers, who are at the heart of everything we do. Whether you're starting, already on the way to achieving your goals, or at the top of your game, we can help you build a brilliant retail career - the opportunities are endless

**Personal Assistant to State Director Operations | VIC | Fixed Term x 14 months
- 14 months Parental Leave Cover
- Based in MulgraveProactive and team-focused attitude

The Personal Assistant to the State Director plays a crucial role in ensuring the smooth and efficient operation to the State Director. This position requires a highly organised, proactive, and detail-oriented individual with strong communication skills and the ability to maintain confidentiality at all times.

**What you’ll do
- **Diary Management**:Maintain and manage the State Director's complex and dynamic diary, scheduling appointments, meetings, and events, ensuring efficient use of time and minimising conflicts.
- **Meeting Coordination**:Prepare agendas, collate and distribute meeting materials, take minutes, and follow up on action items.
- **Travel Arrangements**: Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- **Event Management**:Assist with the planning and execution of events, offsites including securing speakers all things event oriented.

**What you’ll bring
**You are self-motivated and proactive, with the ability to work independently and as part of a team. Excellent organisational and time management skills, prioritising and managing multiple tasks simultaneously.

You will also have:

- previous experience in an administrative role, ideally supporting senior leaders.
- ability to problem solve, multitask and be flexible with priority of work, knowing what can be handled directly and when to escalate
- experience and/or willingness to learn how to create presentation packs
- resilience, open to feedback and able to be proactive in identifying areas for improvementthe confidence to interact with senior leaders and handle sensitive information

**What you’ll experience
Our Team Members are at the heart of everything we do and we’re always looking for ways to support your career journey and reward great work:

- Team discounts across our range of Woolworths Group brands you know and love and a robust rewards program that celebrates and incentivises purpose-driven work.
- A global business with endless career possibilities around every corner and across every discipline - with valuable exposure to a vast and exciting business network.
- A range of programs to help you prioritise and manage your wellbeing, including 24/7 access to the Sonder app.A progressive and competitive leave policy that gives you more space for what matters to you.

**Endless possibilities with Woolworths Group
**We’re a proud part of the Woolworths Group - 200,000+ bright minds, passionate hearts and unique perspectives working together connected by a shared Purpose - ‘to create better experiences together for a better tomorrow.’

Here you’ll be supported and empowered to explore new ideas, make brave commitments and innovate better ways to meet the food and everyday needs of more than 24 million customers every week. Backed by a culture of genuine care, a flexible approach to work and the support to grow your career and make a meaningful impact, the possibilities for what we can achieve together are endless.

**Everyone belongs at Woolworths Group
**Diversity, equity, inclusion, and belonging are key to realising our purpose of better together for a better tomorrow. We recognise the value our team’s diversity brings to our business, customers, and communities and that teams with diverse experiences and backgrounds enrich our group and are better able to innovate and solve problems. As one of the largest employers in Australia and New Zealand, we aim to create a truly inclusive workplace where everyone feels that they belong, can be their best selves, and reach their full potential.

Our Talent Acquisition Team and Hiring Leaders kindly request no unsolicited resumes or approaches from Recruitment Agencies. Woolworths Group is not responsible for any fees related to unsolicited resumes.

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