Program Administrator

3 weeks ago

Brisbane, Australia Rheinmetall Defence Australia Pty Ltd Full time

**Program Administrator**

**Rheinmetall Defence Australia Pty Ltd in Brisbane**
- Rheinmetall
- /
- **Program Administrator**
- Ref.Nr.:

- **AU01827**
-:
- Contract Type:

- **Permanent Full-Time**

WHAT WE ARE LOOKING FOR

Based at MILVEHCOE (Military Vehicle Centre of Excellence) Redbank, you will predominantly support the Leadership and Program Teams across Tactical Vehicles with all administrative tasks.

**About the role**

The **Program Administrator** is responsible for supporting Tactical Vehicles Leadership and Program Teams, with a focus on setting up and operating the program administrative capabilities. You will provide support and assistance to the Australian based Program Leadership team(s) to achieve a high level of performance excellence.

As **Program Administrator**, you can anticipate some of your day-to-day tasks to include:

- Assist the Leadership Team with the management of meeting calendar with proactive management of meeting clashes and prioritisation including the hosting of WebEx meetings;
- Book travel for the Program Management Team;
- Provide office and program administration support to Program Management Team e.g. coordinating meetings including sending meeting invitations, booking rooms, organising catering and assisting with the planning of reviews; minute taking;
- Facilitate Change Request meetings and ensure all Jira Change Requests are updated with outcomes of Governance Boards;
- Manage action items register, tracking and following up action item resolution including outstanding correspondence;
- Administer Program Action Tracker - will require Administrative level skills in JIRA;
- Raise Purchase Requisitions including monitoring status of workflow approvals and liaise with
- Procurement to raise Purchase Orders;
- Maintain the program filing system on SharePoint and in hardcopy where required; and
- Maintain the SharePoint site.

WHAT QUALIFICATIONS YOU SHOULD HAVE

**What are we looking for?**

Rheinmetall seeks applicants who exemplify our Company’s values of **Safety, Partnering, Openness, Respect and Trust (SPORT)**. This creates a workplace environment where employees value each other, live up to their promises and communicate openly.

The experience and skillset best suited to this role includes:

- Certificate IV of Business Administration or related field (desirable);
- Outstanding verbal and written communication skills;
- Capability to communicate correctly across all levels of internal and external stakeholders;
- Experience in Office Administration and data collation;
- Proficient in MS Office i.e. Excel, Word, PowerPoint, Outlook (Intermediate to Advance);
- Proven ability to work unsupervised and possess a positive can-do, agile attitude;
- JIRA Administrative skills (desirable);
- Microsoft SharePoint Administration experience (desirable);
- Ability to travel internationally and interstate, when required; and
- Must hold or be eligible to obtain a Baseline Australian Government Security Clearance (must hold Australian Citizenship).

WHAT WE OFFER YOU
- Work as part of a team with real purpose in what we do;
- Attractive remuneration packages with salary sacrificing and novated leases;
- Access to exclusive employee discounts with over 400 retailers in Australia to help cost of living;
- On-site subsidised café with themed days and multiple dietary options;
- Long weekends every second week with a 9 day working fortnight;
- Opportunity to work on major projects within our Vehicle Systems (Logistic, Tactical Wheeled, Tactical Tracked), Electronic Solutions, Weapon & Ammunition Divisions);
- Generous internal incentive and referral program;
- Genuine career development and progression opportunities;
- Extensive Employee Assistance Program to support overall health and wellbeing; and
- We are proud to be recognised as an Endorsed Employer for All Women by WORK180.

CONTACT INFORMATION

RDA Talent Acquisition Team

LI-DW1

**Applications will close on 17**th** July 2024

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