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Program Administrator
3 months ago
Program Administrator
Rheinmetall Defence Australia Pty Ltd in Brisbane
Rheinmetall / Program Administrator
Ref. no.: AU01827
:
Contract Type: Permanent Full-Time
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WHAT WE ARE LOOKING FOR
Based at MILVEHCOE (Military Vehicle Centre of Excellence) Redbank, you will predominantly support the Leadership and Program Teams across Tactical Vehicles with all administrative tasks.
About the role
The Program Administrator is responsible for supporting Tactical Vehicles Leadership and Program Teams, with a focus on setting up and operating the program administrative capabilities. You will provide support and assistance to the Australian based Program Leadership team(s) to achieve a high level of performance excellence.
As Program Administrator, you can anticipate some of your day-to-day tasks to include:
- Assist the Leadership Team with the management of meeting calendar with proactive management of meeting clashes and prioritisation including the hosting of WebEx meetings;
- Assist the Leadership Team with prioritisation of approvals and correspondence responses including email;
- Book travel for the Program Management Team;
- Provide office and program administration support to Program Management Team e.g. coordinating meetings including sending meeting invitations, booking rooms, organising catering and assisting with the planning of reviews; minute taking;
- Facilitate Change Request meetings and ensure all Jira Change Requests are updated with outcomes of Governance Boards;
- Manage action items register, tracking and following up action item resolution including outstanding correspondence;
- Administer Program Action Tracker – will require Administrative level skills in JIRA;
- Raise Purchase Requisitions including monitoring status of workflow approvals and liaise with
- Procurement to raise Purchase Orders;
- Maintain the program filing system on SharePoint and in hardcopy where required; and
- Maintain the SharePoint site.
WHAT QUALIFICATIONS YOU SHOULD HAVE
What are we looking for?
Rheinmetall seeks applicants who exemplify our Company’s values of Safety, Partnering, Openness, Respect and Trust (SPORT). This creates a workplace environment where employees value each other, live up to their promises and communicate openly.
The experience and skillset best suited to this role includes:
- Certificate IV of Business Administration or related field (desirable);
- Outstanding verbal and written communication skills;
- Capability to communicate correctly across all levels of internal and external stakeholders;
- Experience in Office Administration and data collation;
- Proficient in MS Office i.e. Excel, Word, PowerPoint, Outlook (Intermediate to Advance);
- Proven ability to work unsupervised and possess a positive can-do, agile attitude;
- JIRA Administrative skills (desirable);
- Microsoft SharePoint Administration experience (desirable);
- Ability to travel internationally and interstate, when required; and
- Must hold or be eligible to obtain a Baseline Australian Government Security Clearance (must hold Australian Citizenship).
WHAT WE OFFER YOU
- Work as part of a team with real purpose in what we do;
- Attractive remuneration packages with salary sacrificing and novated leases;
- Access to exclusive employee discounts with over 400 retailers in Australia to help cost of living;
- On-site subsidised café with themed days and multiple dietary options;
- Long weekends every second week with a 9 day working fortnight;
- Opportunity to work on major projects within our Vehicle Systems (Logistic, Tactical Wheeled, Tactical Tracked), Electronic Solutions, Weapon & Ammunition Divisions);
- Generous internal incentive and referral program;
- Genuine career development and progression opportunities;
- Extensive Employee Assistance Program to support overall health and wellbeing; and
- We are proud to be recognised as an Endorsed Employer for All Women by WORK180.
CONTACT INFORMATION
RDA Talent Acquisition Team
Recruitment.Australia@rheinmetall.com.au
#LI-DW1
Applications will close on 17th July 2024
Apply now
