Course Administrator

3 weeks ago

Preston, Australia Melbourne Polytechnic Full time

POSITION NUMBER

3573
- DEPARTMENT

Business and Construction
- ROLE TYPE

Non-teaching
- JOB TYPE

Casual
- LOCATION

Preston
- APPLICATIONS CLOSE

15 January 2023**COURSE ADMINISTRATOR**:

- **Hourly Rate $35.80 - $38.66 + Superannuation**:

- **Work as part of a team that provides administrative support to both Vocational Education and Higher Education programs.**:

- **MP offer Flexible Working, this role is based out of our Preston Campus. We are close to public transport and provide secure onsite parking, onsite Café & restaurant with a gym facility, hair salon & we are only a 2 minute walk to Preston market.**

**About the Organisation**:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

**About the role**:
The purpose of this position is to work as part of the school’s administration team, working in a flexible and collegiate manner to ensure the institutes policies and procedures are implemented, and that efficient and effective administration is provided and dealings with employees and the public is professionally undertaken.

The position incumbent will work as part of a team that provides administrative support to both Vocational Education and Higher Education programs. This position focuses mostly on supporting the Higher Education courses within school. The position incumbent will provide high-level customer service while maintaining strictest confidence of information regarding the personal records of students, the content of examinations, and other materials.

**Duties**:

- Assist in the administration of the Student Life Cycle within the Business & Construction department, ensuring strong relationships between Melbourne Polytechnic students and employers (where appropriate). This includes but is not limited to assisting with enquiries, course information, enrolments, amendments, completions, ensure relevant and current program information is available on the staff and student portals and other administrative requirements as needed.
- Perform high-level administrative support to the school’s higher education and VET programs and general administrative duties including correspondence, mail merges and mail outs, meeting administration and secretariat duties, resource maintenance, database maintenance, reporting, assist with producing purchasing orders, prompt payments, processing tax invoices and other assistance as required.
- Provide accurate and consistent record keeping and maintenance including databases, filing and archiving systems (hardcopy and electronic), to comply with Institute policy and procedures and external quality assurance requirements.
- Provide proficient use of software e.g. Outlook, MS Word, MS Excel, SharePoint, CELCAT and Student Management System (STRATA) and have understanding of Markbook functionality
- Assist the programs in academic administration such as the management of assessment procedures, flexible learning, and day-to-day student administration.

**Skills and experience required**:

- Appropriate tertiary qualifications or equivalent together with demonstrated experience in administrative support roles preferably in a higher education setting and a Working with Children Check.
- Demonstrated high-level administrative and organizational skills including skills in document presentation, drafting and formatting, producing excel spreadsheets, database maintenance, filing and administrative systems maintenance and high-level literacy of the Microsoft Office suite
- Experience in the use of Learning Management Systems (LMS) or willing to learn
- Demonstrated experience in or ability to undertake administrative support of internal and external accreditation processes in both Vocational and Higher education.
- Excellent written, oral and interpersonal communication skills and a demonstrated ability, commitment and attitude to effective communication and liaison with internal and external stakeholders.

**How to apply**:

- Current CV
- Cover Letter
- Key Selection Criteria response

Key Selection Criteria can be found in the Position Description at the bottom of the page.

**_ Diversity and Inclusion _**:

- Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm. _

**_ Vaccination Requirements_**:

- T

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