Administrative Assistant

3 weeks ago

Preston, Australia Melbourne Polytechnic Full time

**POSITION NUMBER**

3739
- **DEPARTMENT**

VET
- **ROLE TYPE**

Non-teaching
- **JOB TYPE**

Full time
- **CONTRACT**

Ongoing
- **LOCATION**

Preston
- **APPLICATIONS CLOSE**

05 December 2023**ADMINISTRATIVE ASSISTANT**:

- **Full Time Ongoing Role - PAACT 3 $56,788 - $61,320 + Superannuation**:

- **Work in a support and dynamic team, providing administrative assistance to the Vocational Education department**:

- **Located in Preston, close to public transport and the Preston Market**

**About the Organisation**:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

**About the Role**:
The administrative assistant works as part of the Directorate's administration team, providing administrative support to both Vocational Education and Higher Education programs. Work in a flexible and collegiate manner to ensure the Institute's policies and procedures are implemented and that efficient and effective administration is provided.

Focusing mostly on supporting the Vocational Education courses within school, this position will provide high-level customer service while maintaining strict confidence of information regarding the personal records of students, the content of examinations, and other materials.

**Duties**:

- Provide proficient use of software e.g. Outlook, MS Word, MS Excel, SharePoint, CELCAT and Student Management System (STRATA) and support in the setting up of the Markbook functionality, working with Program Leads to ensure the accuracy of Markbook entries.
- Support Project area in monitoring of outstanding results, unresolved attendance and training plans, working with departments in rectification procedures and implementing
Course Standards.
- Assist the programs in academic administration such as the management of assessment procedures, flexible learning, and day-to-day student administration.
- Assist with the administration of accreditation/ renewal of accreditation process of courses
as instructed by the Directorate Administrator.
- Attend and participate in departmental and institute training to upskill and maintain knowledge of legislative and internal processes.
- Participate and provide input to projects suggested by the Directorate Administrator that will enhance the work of the position incumbent and administrative services to the Department and students.
- Plan and prioritise administrative tasks including database establishment and
management, word processing, organisation of meetings and events. Develop and
maintain excel spreadsheets.
- Provide finance administration, including processing tax invoices, purchase orders and
prompt payments.
- Provide administration support in the lead up to the hosting of events, meetings, or training
associated with the Departments specific activities as required.

**Skills and Experience Required**:

- A current Working With Children Check (Employee).
- Appropriate experience in administrative support roles preferably in a education setting.
- Demonstrated high-level administrative and organisational skills including skills in document presentation, drafting and formatting, producing excel spreadsheets, database maintenance, filing and administrative systems maintenance and high-level literacy of the Microsoft Office suite.
- Demonstrated experience in or ability to undertake administrative support of internal and external accreditation processes in both Vocational education.
- Excellent written, oral and interpersonal communication skills and a demonstrated ability, commitment and attitude to effective communication and liaison with internal and external stakeholders.
- Demonstrated advanced organisational and problem-solving skills, the ability to be proactive, successfully arrange priorities, meet deadlines, continually improve operational strategies and be self-motivated and flexible in responding to changing work priorities.

**How to Apply**:

- Current CV
- Cover Letter

**Recruitment Agencies**

Please be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.

**_ Diversity and Inclusion _**:

- Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children

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