Contract Administration Hawthorn
3 days ago
$$ Neg - Permanent role
- Monday to Friday - 8.30am to 5.00pm
- Strong communication and computer skills
- Ability to multitask and prioritise
- Immediate start
- Hawthorn / Port Melbourne location
**The Company**:
Join a Building Services Facilities company who value their staff, provides long term career opportunities and has a reputation for being 'the place to work'**The Role**:
Reporting to the Contracts Administration Team Leader and supporting the Technical Support team, you will assist with the management and delivery of maintenance contracts and preparation of client reports. The role will primarily be on site at Hawthorn with commute to Pt Melbourne office.**Responsibilities include and not limited to**:
- Ensuring current processes and workflows are kept updated
- Providing administrative support to the General Manager and Contract Managers
- Maintaining an accredited list of subcontractors
- Assisting in the preparation of monthly reports
- Creating warranty contracts in accordance with company procedures
- Gathering information from subcontractors and suppliers as directed by the contract management team
- Completing all contract information as required
- Assisting in coordinating contract management requirements including labour requirements for quoted work, timelines for subcontractors, parts delivery etc
- Assisting with the mobilisation of new and existing contracts
- Administering preventative maintenance contracts
You have a ‘can do’ attitude, high attention to detail, are self motivated, enthusiastic and have excellent interpersonal, written and communication skills. A minimum of 3 years' experience in a similar role is essential and previous experience in the building services industry an advantage.
- Intermediate to advanced level of MS Office i.e. Word, Excel, Outlook, PowerPoint and Access and knowledge of Great Plains will be highly regarded.
- This is a permanent full time role (40 hours per week on site and/or in office)
- 8:00am to 4:30pm or 8:30am to 5:00pm with a ½ hour lunch break**mandatory.
-
Office Manager
6 days ago
Hawthorn, Australia Employment Hero Full timeNew Aim is Australia's largest and fastest-growing private ecommerce company. Since 2005, we've evolved from marketplace seller to ecommerce enabler, ranking among the 'Top 500 Private Companies' in Australia. We’re reimagining the possibilities of ecommerce, introducing new technologies to democratise business ownership, and inspiring entirely new...
-
Finance Officer Hawthorn
2 months ago
Hawthorn, Australia Access Health and Community Full timePart time Max Term 6-month 0.8 EFT to May 2025, Hawthorn - Not for profit with flexibility to work from home within school hours - Great fit for a fresh Graduate in Accounting/Finance **About Us** Access Health and Community, with a 150-year legacy of compassionate care, is on a mission to build healthier lives together. Our team of over 400 dedicated...
-
Clinic Administrator
3 days ago
Hawthorn, Australia Early Start Australia Full timeWe are currently seeking a Full time Clinic Administrator who is proactive with a positive "can-do" attitude for our clinic in Hawthorn. You will have the opportunity to develop and extend your administration practice in a friendly, well supported team in an organisation that values your growth, passion and skills! **What we offer you**: Early Start...
-
Finance Officer- Community Service Hawthorn
4 months ago
Hawthorn, Australia Access Health and Community Full timeMax Term Part Time, 0.8 EFT flexible role, Feb 2025, Hybrid, Hawthorn - Thriving Not for Profit, salary packaging, flexibility & wellbeing support - Collaborative & highly supportive friendly team environment **About Us** Access Health and Community, with a 150-year legacy of compassionate care, is on a mission to build healthier lives together. Our team...
-
Fixed-term Contract Administrative Assistant
3 months ago
Hawthorn, Australia Compass Education Full timeWe’re MSP Photography - Australia’s leading school photography company. Our national footprint consists of 25 local businesses, all backed by a national support network. Following our philosophy, we aim to make the lives of teachers, students and, parents easier, which is why we’re skillful in handling the unique photography, printing, promotional, and...
-
Front Office Receptionist
1 month ago
Hawthorn, Australia Corporate Living Accommodation Hawthorn Full time**Join our Team!** **Front Office Receptionist** **CLA Hawthorn** Are you customer service-oriented with a passion for creating exceptional guest experiences? Corporate Living Accommodation Hawthorn is seeking a talented Front Office Receptionist to be the welcoming face of our brand. Our extended stay and corporate travelers keep us busy! This...
-
Owners Corporation Manager
7 months ago
Hawthorn, Australia Oak Recruitment Full timeState of the Art Hawthorn Office - $100K-$120K + Super - Huge Name Brand and Admin Support **Owners Corporation Manager - Hawthorn** Working in a Owners Corporation Manager role within an established, renowned firm which manages 700 lots and 15 OC's, with 2 days WFH, 50+ staff members and one of the best brands in strata. Your position as Owners...
-
Teacher Sport Leadership
1 month ago
Hawthorn, Australia Box Hill Institute Full timeBased at Hawthorn Football Club’s Venues - Fixed Term until December 2025 - Attractive remuneration package offered **About the role**: A new and exciting opportunity to join Box Hill Institute as our Sport Leadership and Management Teacher in partnership with Hawthorn College of Sport! Box Hill Institute has partnered with Hawthorn College of Sport to...
-
Oshc Coordinator
7 months ago
Hawthorn, Australia Extend After School Care Full time**OSHC Coordinator - Hawthorn, VIC** **Outside School Hours Care Service Coordinator** **$34 - $40 Per Hour + Generous Allowances** **Casual position** **The Opportunity** **Extend **Children at **Bialik College** in **Hawthorn** are looking for an OSHC Service Coordinator to play, teach, and take care of them in a safe learning environment at **After...
-
Hawthorn East, Australia Engage Personnel Full timeGreat Team Environment! - Rewarding Role! - Hawthorn East Location! **The Company** Our client is an expert in the field, guiding their clients in developing a clear strategy for success. Their efficiency and forward-thinking attitude enables clients to achieve financial and lifestyle goals sooner! **The Opportunity** Due to growth, they are looking for a...
-
Oshc Educator
7 months ago
Hawthorn, Australia Extend After School Care Full time**OSHC Coordinator - Hawthorn, VIC.** **Outside School Hours Care Service Coordinator** **$34 - $40 Per Hour + Generous Allowances** **Casual position** **The Opportunity** **Extend** children at **Bialik College** in **Hawthorn** are looking for an OSHC Service Coordinator to play, teach and take care of them in a safe learning environment Before and...
-
Oshc Coordinator Hawthorn and Surrounds
7 months ago
Hawthorn, Australia Junior Adventures Group Full timeDescription and Requirements Are you studying teaching, community services or a related area and want to get a kickstart on your career? Or maybe you have a family of your own and are looking for a role where you can care for kids, lead a small team and learn something new every day? A service based in Hawthorn and surrounds is looking for a passionate and...
-
IT Sales Administrator
7 months ago
Hawthorn, Australia Coachwood IT & Executive Recruitment Full timeOur client is an established Managed Services Provider with over 20 years’ experience in the Melbourne marketplace. Their small yet dynamic team offer an innovative, fast-growing and advanced business technology environment for a trusted client base around Victoria and Australia. The team are busy and currently recruiting for a sales support professional...
-
Administrative Officer
4 weeks ago
Hawthorn, Australia Bialik College Full time**About Bialik College** One of Australia’s highest performing schools, Bialik College is an inclusive Jewish school in Melbourne, Victoria. Students attend one campus in Hawthorn, creating a close-knit community of learners from as young as three months old in our Children’s Centre, three years old in the Early Learning Centre through to Year 12 in the...
-
Administration/receptionist Highly Reputable
7 months ago
Hawthorn, Australia Engage Personnel Full timeHawthorn location - Work from home 1 day a week! Close to public transport! - Amazing team environment with a supportive culture - $70,000 - $80,000 + Super **The Firm** A fantastic opportunity for an Reception/ASIC Office Administration Officer with public practice experience to work with a highly reputable and passionate Accounting firm in...
-
Medical Receptionist
3 months ago
Hawthorn East, Australia Hawthorn East Medical Centre Full time**Key Responsibilities**: 1. Greet patients and visitors warmly and professionally, creating a welcoming environment. 2. Answer phone calls promptly and handle inquiries, directing calls to the appropriate staff. 3. Scheduling of patient appointments, managing the diary to optimize the doctors time efficiently. 4. Collect and verify patient details...
-
Office Administrator
7 months ago
Hawthorn, Australia Flexi Personnel Full time**Company Overview**: With over 25 years of expertise in accounting, our client offers a comprehensive array of financial solutions tailored to the needs of individuals and businesses. Their careful selection process ensures top-tier service and guidance from industry professionals. Their mission is to exceed client expectations by delivering personalised...
-
Administration and Dispatch Technician
7 days ago
Hawthorn, Australia Your Solution Compounding Pharmacy Full timeAn exciting opportunity exists for an Administration and Dispatch Technician at Your Solution Compounding Pharmacy in Hawthorn About Us Your Solution Compounding Pharmacy is a leader in the compounding industry. We are always seeking to improve our customer's quality of life through tailor-made medication. Our pharmacy has made a huge impact with over 500k...
-
Showroom Sales Consultant/administration
7 months ago
Hawthorn, Australia Pace Interiors Pty Ltd Full timeA well established & reputable soft furnishings company who provide a large range of window coverings based in Hawthorn is seeking a highly motivated full time/part time Showroom Sales Consultant/Administration. The position calls for the delivery of high levels of customer service and the accurate maintenance of administrative records. These functions are...
-
Showroom Sales Consultant/administration
7 months ago
Hawthorn, Australia Pace Interiors Pty Ltd Full timeA well established & reputable soft furnishings company who provide a large range of window coverings based in Hawthorn is seeking a highly motivated full time/part time Showroom Sales Consultant/Administration. The position calls for the delivery of high levels of customer service and the accurate maintenance of administrative records. These functions are...