Finance Officer- Community Service Hawthorn

2 months ago

Hawthorn, Australia Access Health and Community Full time

Max Term Part Time, 0.8 EFT flexible role, Feb 2025, Hybrid, Hawthorn
- Thriving Not for Profit, salary packaging, flexibility & wellbeing support
- Collaborative & highly supportive friendly team environment

**About Us**

Access Health and Community, with a 150-year legacy of compassionate care, is on a mission to build healthier lives together. Our team of over 400 dedicated employees and 200 volunteers, serves across 18 locations. We are thrilled to announce our upcoming merger with Inspiro, a trusted partner in community health. Inspiro, with a skilled team of 100, is dedicated to providing accessible, inclusive, and high-quality care in the Yarra Ranges. This merger strengthens our commitment to delivering exceptional care and opens up new opportunities for our team and the communities we serve.

**The Opportunity**

We are seeking a highly motivated Finance Officer to join our friendly and supportive finance team for affixed tern contract to Feb 2025. Reporting to the Finance Manager you will work in partnership with the Finance Team on Accounts Receivable and Payable, NDIS administration and related functions. The role includes all facets of the AR & AP functions, including but not limited to timely and accurate billing of Customers and Funders with a key focus on collections and management of the debtors ledger, maintaining accurate Contract Register, bank reconciliations, timely and accurate processing of payable invoices and managing weekly payment run, Supplier Statement reconciliations, liaising with private and institutional Customers, Vendors and Suppliers, general ledger reconciliations, and other month end reporting tasks.

This Part Time 0.8 EFT (30.4hrs) hybrid role offers the flexibility to manage your hours across the week to suit your work life balance and is based in Hawthorn.

**Since this is a maximum term role until February 2025, for efficient NDIS Check clearance, we request that applicants with an Australian Passport only apply.**

**What you will be doing**
- Key Responsibilities_

The primary purpose of this position is to ensure the smooth and timely administration of the Accounts function including, but not limited to:

- Recording of daily revenue from the banking sheets for all clinics and via various gateways and portals such as PRODA, Credit Cards, Tyro and Stripe
- Reconciling operating bank account on a daily basis
- Maintaining an up-to-date Contract Register and raising of invoices to Federal, State and Local government funding bodies in accordance with funding contracts
- Performing weekly/fortnightly billing and direct debit runs for HCP, NDIS, CHSP clients
- Monitoring of outstanding debt on a regular basis and ongoing collection with private and institutional clients to maintain a clean Debtors Ledger
- Managing NDIS debt collections and administration issues, including portal corrections, service bookings and manual claims in line with NDIS Guidelines and relevant regulations
- Processing Supplier Invoices in a timely and efficient manner
- Preparing cash required listing for weekly payment run and timely submission for review
- Processing the payment run upon approval, uploading the payment files to bank, coordinating with signatories to approve and send-out remittances
- Monitoring AR and AP Inboxes and resolving Customer and Vendor queries in liaison with other business areas
- Perform end-of-month rollovers for AR and AP sub-ledgers and other reconciliations in line with month end reporting timelines
- Managing Petty Cash replenishment and reimbursement process for AHC

**What you will bring**
- A relevant tertiary qualification such as administration, finance or commerce (Cert IV or greater)
- Minimum of 2 years’ experience in a Senior Finance role, ideally in a not for profit, disability or healthcare setting
- Minimum of 6 months’ experience with NDIS administration including Portal claiming and processing within a disability or health care service provider (essential)
- Prior hands-on experience with Bank Reconciliation and Debt Collection in an environment with mu**l**ti system interfaces (preferably Attaché, Trakcare / Echidna)
- Prior involvement with Accounts Payable and payment runs**,** month-end processes and accruals
- Demonstrated ability to produce accurate information, prepare accurate reports on time, and work under time pressure
- Demonstrated IT competence particularly in MS Excel (Intermediate or Advance level) & Microsoft Office Suite

**Attributes**
- Demonstrated customer service focus
- Strong communication skills particularly working with clients with a disability and / or Cultural and Linguistically Diverse backgrounds
- Demonstrated ability to relate to people from a diverse range of social, cultural and ethnic backgrounds
- Commitment to continuous quality improvement and health promotion principles
- Ability to work as part of a multidisciplinary team
- Ability to work respectfully and creatively
- Effective time management a

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