Administration Assistant

5 months ago


Ballarat, Australia St John of God Health Care Full time

Your role at St John of God Ballarat Hospital

The Administration Assistant is responsible for providing high-level administration support to the relevant department. Communicate effectively with all customers and patients using the appropriate channels, utilising appropriate formal and informal channels of communication.

The Position
- Participates in determining and evaluating the quality of care being delivered to patients.- Co-operates in data collection of hospital-wide Quality Activity projects and Clinical Indicators.- Ensures that the need of the customer, both internal and external, receives the highest priority and that the objective is to exceed the customer’s expectations.- Manage the telephone lines and sensitively handle telephone calls from patients.- Answer all incoming calls and ensure that the telephone system is maintained.- Liaise with ward clerks, medical and nursing staff to ensure the completion and accuracy of rehabilitation, psychiatric, coronary care, neo-natal, overnight, day only or acute care certificates as required.- You will provide sensitive management of the reception area, dealing with patients and other stakeholders who inquire about the service and welcoming patients who come for appointments. Well-developed organisational skills, with an ability to manage your own workflow and cope with competing demands.- To succeed you will have advanced skills and knowledge with a range of computer packages, particularly the Microsoft Office suite. Demonstrated ability and commitment to maintaining confidentiality, sound analytical and report writing skills and excellent interpersonal skills with the ability to work well within a team environment.

Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you
- Salary: $57,000 to $59,000, plus 11% superannuation
- Casual position available
- Generous salary packaging options

o Up to $15900 on a range of benefits such as mortgage, your rent, or other everyday living expenses

o Up to $2650 on meal entertainment, holiday accommodation and venue hire
- Access to novated leasing to use pre-tax dollars for a car and expenses
- A welcoming & supportive culture
- Flexible work options
- Discounts on hospital services & private health insurance
- Option to purchase up to two weeks of additional annual leave
- Dynamic role in multidisciplinary team

For enquiries contact Allira Huff, Patient Services Team Leader on (03) 5320 2574.
- All caregivers employed by St John of God Health Care are required to be vaccinated from Covid-19 and Influenza in order to fulfil the requirements of the role._



  • Ballarat, Australia gforce employment + recruitment Full time

    Sensate is a leading manufacturer and supplier of an extensive range of flavours, seasonings and colours to the food, beverage, dairy, bakery, sports nutrition, snack food and small goods industries. On behalf of our client Sensate, gforce recruitment is seeking an Administration Assistant responsible for providing a wide range of administrative support to...


  • Ballarat, Australia McCain Foods (Aust) Pty. Full time

    **Position Title**:Administrative Assistant **Position Type**: Regular - Full-Time **Position Location**:Ballarat **Requisition ID**: 25810 Potatoes. French Fries. Taters. You love them, we make them. In fact, we make 1 in 4 of the world’s frozen potato products and if you have eaten fries this week, there is a good chance they were ours. **About the...


  • Ballarat, Australia Ballarat Health Services Full time

    **About the Role** The Grampians Regional Continence Service currently has a vacancy for an experienced Administration Officer to work 45 hours per fortnight. The role of the Administration Officer is to support the Grampians Regional Continence Team to deliver care in the most efficient, client-centred, cost-effective, high quality and responsive...


  • Ballarat, Australia La gestion du cabinet dentaire Full time

    Join our educational center in Ballarat, specializing in dental practice management, with flexible work arrangements and growth opportunities! Tasks - Assist with daily administrative tasks. - Organize and schedule meetings. - Maintain and update records. - Support event planning and coordination. - Handle communication and inquiries. **Requirements**: -...


  • Ballarat, Australia Handy Girl Australia Full time

    At **Handy Girl Australia **we focus on delivering quality service provision for all of our trusted clients. Our reputation is critically important and doing the job right first time-everytime is what we strive to achieve. We work closely with our clients and take the time to understand their needs. We are the leading all-female crew of property maintenance...


  • Ballarat, Australia HAYLO People Full time

    Work with a supportive and fun team - Great career paths and opportunities for progression - $50,000-$60,000 Plus Super dependant on experience This is a fantastic role if you are looking to start your career and want to help people across the community. Our client is looking for a **Claims Administrator** who will be based in** Ballarat** This is an...


  • Ballarat, Australia Ballarat Health Services Full time

    **Administration Assistant** **Central Allocations Unit** **Casual Bank** **HS1 - plus 25% casual loading** **$29.57 per hour** **About the role** **Key Responsibilities** - Maintaining accurate availability in our electronic rostering system and accepting shifts based on availability - Demonstrated ability to function within a team - Flexibility to work...


  • Ballarat, Australia Mulcahy & Co Financial Services Full time

    **Ballarat Office**: Mulcahy & Co are a busy, well established business hub who provides an extended range of specialised services from personalised taxation and business advise to legal, financial planning, loans & finance, agri-business and marketing services. We understand the importance of offering reliable, superior service to all our clients. We offer...


  • Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Part time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 18802 **About the Role** The Grampians Regional Continence Service currently has a vacancy for an experienced Administration Officer to work 45 hours per fortnight. The role of the...


  • Ballarat, Victoria, Australia Melba Support Services Full time

    At Melba Support Services, we are seeking a skilled Enquiry, Administration and Reception Support professional to join our team.As an Enquiry and Administrative Support Assistant, you will be responsible for managing and responding to enquiries related to our services.Key responsibilities include:Providing accurate information, guidance and support to people...


  • Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Full time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 18933 **About the Role** As Clinical Trials Administration Assistant you will join a dynamic and supportive team in leading the delivery of high-quality, community and patient-focussed...


  • Ballarat, Australia Ballarat Health Services Full time

    **About the Role** As Clinical Trials Administration Assistant you will join a dynamic and supportive team in leading the delivery of high-quality, community and patient-focussed clinical trials. The Clinical Trials Unit at Grampians Health Ballarat is a leading regional department with more than 70 clinical trials active across Cardiology, Gastroenterology,...


  • Ballarat, Australia Ballarat Clarendon College Full time

    **Ongoing** **About the role** **Clarendon focus** Throughout a student's time at Ballarat Clarendon College, our focus is to maximise their competence, skills and capacity so that, at the end of their time at the school, when they stand on the threshold of their future, they can choose their heart's desire. **Selection criteria** - KS1 Child Safety -...


  • Ballarat, Australia St John of God Health Care Full time

    Your role at St John of God Ballarat The purpose of this position is to provide comprehensive and collaborative administrative support to the theatre team, in the completion of clerical functions for patient’s admission through to discharge, and provide a high quality customer service to internal and external stakeholders. The Position- Capacity to...

  • Administrator

    5 months ago


    Ballarat, Australia JK Personnel Full time

    Full time ongoing opportunities - Competitive rates of pay - Role variety coupled with working in supportive and diverse teams JK has a range of vacancies available within Ballarat for small-medium size manufacturing businesses who are seeking experienced administrators to join their growing teams. Due to the variety of businesses, we are working with,...


  • Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Casual Organisation: Grampians Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 17379 **Administration Assistant** **Central Allocations Unit** **Casual Bank** **HS1 - plus 25% casual loading** **$29.57 per hour** **About the role** **Key Responsibilities** -...


  • Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Casual Organisation: Grampians Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 17379 **Administration Assistant** **Central Allocations Unit** **Casual Bank** **HS1 - plus 25% casual loading** *** **About the role** **Key Responsibilities** - Maintaining accurate...


  • Ballarat, Australia Browns office supplies Full time

    About Us :Browns is the best office supply company in the universe!About You :Certificate in Administration or equivalent experienceCurrent Working with Children CheckCurrent Driver's LicencePosition Summary :Position SummaryThe Administration Officer role is responsible for assisting with the delivery of efficient and effective administration support...


  • Ballarat Central, Victoria, Australia Ballarat Health Services Full time

    About the Diabetes Administration Officer RoleThe Diabetes Administration Officer plays a vital role in supporting the diabetes service team, delivering essential administrative assistance to ensure timely access to care for the wider community.Key Responsibilities and DutiesProvide administrative support to the diabetes service team, ensuring seamless...

  • Administration Officer

    2 months ago


    Ballarat, Australia McEvoy Mitchell Racing PL Full time

    **McEvoy Mitchell Racing P/L** 1 active job (view) - Published- September 16, 2024- Expires- October 21, 2024- Location- Ballarat- Category- Office & Admin- Job Type- Part-time- Country- Australia- State- Victoria**DESCRIPTION**: McEvoy Mitchell Racing has an exciting job opportunity to support our Administration team in the role of Administration...