Records Officer

2 weeks ago

Canberra, Australia Department of Finance Full time

Business Enabling Services Group / Corporate Services Division / Business Services and Support Branch
- APS 2 ($59,029 - $67,554) | Ongoing | Full-time
- Canberra, ACT

**ABOUT THE SECTION**

The Digital Information Management team supports digital transformation, good governance, efficiency, transparency and accountability within the Department of Finance. It does this by promoting, developing, implementing and managing effective information and records management innovations, policies and procedures for the department.

The team provides expert advice and a range of services including:

- Digital information and records management for both structured and unstructured information in Finance business systems.
- Translation of information and records management legislation and policies into effective business practice.
- Administration of Content Manager records management system for the Department’s physical file holdings.
- Classification, description, metadata, disposition and digitisation of corporate records.
- Recordkeeping assessment of Finance business systems, both current and prospective.
- Training for information and records management practices.
- Paper file management, including census, retrieval, storage, sentencing and disposal.
- Finance library services including research and collection management.

**ABOUT THE**
**OPPORTUNITY**

The Records Officer will work under routine direction against established priorities and procedures while exercising some autonomy. They will complete administrative support to ongoing business activities; provide routine information management advice on straightforward matters; work as part of a small dedicated team based in the Department’s records warehouse at Hume; administer Finance’s incoming mail services under clear procedures; undertake manual handing tasks; and support and maintain effective client and stakeholder relationships.

**Mandatory Duties include**:

- Undertake the routine creation, retrieval, movement, searching, digitisation and archiving of Commonwealth records in accordance with internal policy and instruction, under general supervision.
- Process data entry of records information in Finance’s records management system, Content Manager.
- Undertake manual handling duties, including handling standard archive boxes weighing no more than 16kg, and show proficiency in safe manual handling practices in a warehouse environment.
- Collect, process, digitise and distribute the Finance mail in accordance with internal procedures, under general supervision.
- Provide basic advice and support to clients and stakeholders as directed in accordance with internal procedures and policies.

**Desirable Duties include**:

- Drive a Commonwealth vehicle and undertake courier duties between Finance’s tenancies.

**DETAILED VACANCY INFORMATION**

For detailed information about this role, including the job specific capabilities, please refer to the downloadable vacancy pack, which can be accessed by clicking the hyperlink at the bottom of this page.

**ELIGIBILITY ADVICE & CANDIDATE NOTES**
- Under section 22(8) of the _Public Service Act 1999_, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
- Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated in the downloadable job pack. All Finance staff are required to have a minimum baseline security clearance prior to commencement.

**CONTACT INFORMATION**
- For specific questions relating to this job vacancy, please refer to the details on the contact officer located in the downloadable job pack.

Frequently Asked Questions Opens in new window

Frequently Asked Questions Opens in new window

2023-245 - Vacancy Pack Opens in new window

  • Records Officer

    6 days ago

    Canberra, Australia ACT Government Full time

    Do you like a challenge, have a passion for records and information management and want to make a difference by being part of a high performing team? Then this opportunity is for you. The Business Transformation and Systems Branch is an enabling and support service for Community Services Directorate (CSD). The primary focus of the branch is the effective...

  • Records Management Officers

    5 days ago

    Canberra, Australia Infinite Consulting Full time

    Infinite Consulting requires experienced NV1 cleared Records Management Officers for an initial 6 month contract starting ASAP. Ideally you will have previous experience working within the Australian Federal Government and demonstrated experience undertaking a range of records management tasks. The Records Management Officer roles will support the Records...

  • Information Manager/ Records Officer

    2 days ago

    Canberra, Australia HiTech Personnel Full time

    **Reference #**: - JF/LS1384**Title**: - Information manager/ Records Officer - Federal Government**Category**: - ICT**Location**: - ACT**Work Type**: - Contract**Remuneration**: - $Neg**Term**: - 12 months**Description**: - **Newly created position with a leading Federal Government Department** - **Lucrative 12-month contract with extensions!!** -...

  • Aps 5 - Information and Records Officer

    1 day ago

    Canberra, Australia Australian Government Department of Defence Full time

    $78,143 - $83,700 (plus Super) - Canberra - ACT, Edinburgh - SA, Williamtown - NSW **The Role** Airborne Surveillance Control and Intelligence Systems Program Office (ASCISPO), located at RAAF Base Williamtown, NSW and RAAF Base Edinburgh, SA, performs sustainment and major capability upgrades for the Air Forces fleet of E-7A Wedgetail and MC-55A Peregrine...

  • Territory Records Advisory Council

    1 day ago

    Canberra, Australia ACT Government Full time

    Are you keen to influence the way the ACT Government creates, manages and makes available the records of its corporate and collective memory? Do you have a passion for issues of public accountability and community heritage? The Territory Records Office is seeking individuals with a connection to Canberra for nomination as members of the Territory Records...

  • Sharepoint Records Integration Specialist

    7 days ago

    Canberra, Australia halcyonknights Full time

    **Content Manager 9 / SharePoint Records Integration Specialist** 6 months + 6 month option Hybrid WFH policy - 2-3 days per week in the office Australian Citizens eligible for a Baseline Security Clearance Perform data extraction activities from Content Manager 9, and provide assistance to end-users on the old-to-new mapping of SharePoint...

  • Records Management Officer 3 X Positions Available

    5 days ago

    Canberra, Australia Ignite Specialist Recruitment Services Full time

    I am working with a large Federal Government organisation to find three Records Management Officers. This is an initial 6 month contract position with the strong possibility of extension for another 6 months. This role will involve: - Contributing to managing the organisation's information (both digital and paper files) - Assisting with file sentencing -...

  • Aps 5 - Information and Records Manager

    6 days ago

    Canberra, Australia Australian Government Department of Defence Full time

    $78,143 - $83,700 (plus Super) - Brindabella Park - ACT **The Role** An exciting opportunity exists for an experienced Information and Records Manager to join Satellite Communications Systems Program Office (SATCOMSPO) within Space Systems Branch. As the APS 5 Information and Records Manager you will be part of a team providing a range of business and...

  • Sharepoint Records Integration Specialist

    7 days ago

    Canberra, Australia Hudson Australia Full time

    **Content Manager / SharePoint Records Integration Specialist** **Contract Length**: 4 months | Possible 6 months extension **Location**: Canberra, Melbourne and Launceston. **Flexible and Hybrid Working Arrangements** **Fantastic opportunity to work with the Federal Government client that requires the services of an experienced HPE Content Manager / TRIM /...

  • 16666 Policy Officer

    6 days ago

    Canberra, Australia Northbridge Recruitment Full time

    Strong Collaborative, Research, Communication, & Project Management - Strong Policy writing - Experience with NAA Guidelines, Archives Act (1983) **Requirements**: Role Summary: CER's Records Authority, established in 2016 requires updating. Extensive research must be undertaken to determine the types of records that the CER holds which relate to our unique...

  • Content Manager 9

    7 days ago

    Canberra, Australia Halcyon Knights - LogicMelon Full time

    6 months + 6 month option - Hybrid WFH policy - 2-3 days per week in the office - Australian Citizens eligible for a Baseline Security Clearance **Content Manager 9 / SharePoint Records Integration Specialist** - 6 months + 6 month option - Hybrid WFH policy - 2-3 days per week in the office - Australian Citizens eligible for a Baseline Security...

  • Information Management Officer and Record Management

    2 days ago

    Canberra, Australia Modis Full time

    12 month contract +extentions - Located in ACT (hybrid available after discussion with management) - secure your spot under a governemnt department of IT business to what your career progress. A bit about the role; The Information Management team have a positive culture that values initiative, creativity, and commitment. The IM team are a collaborative and...

  • Criminal Records Administrators

    7 days ago

    Canberra, Australia Australian Federal Police (AFP) Full time

    EMPLOYMENT TYPE - Ongoing Full time LOCATION - ACT AFP BAND & SALARY - Band 03, $69,224.00 - $80,821.00 + additional 22% composite for some positions* JOB REFERENCE NUMBER - 12880 This advertisement is to fill current vacancies and create a merit pool for future ongoing or non-ongoing vacancies arising over the next 12 months. Did you know? The mission...

  • Information Management Officer

    6 days ago

    Canberra, Australia Department of Agriculture & Water Resources Full time

    APS 5 - $78,548 - $86,168 per annum plus superannuation - Digital Services Division - Canberra, ACT - undertakes administrator duties and provides user support for the department’s EDRMS - has primary responsibility for the management of the department’s paper files - coordinates digitisation of records and helps prepare files for transfer (to other...

  • Payroll Officer

    6 days ago

    Canberra, Australia HorizonOne Recruitment Full time

    We work closely with a range of organisations. Whether you are after a larger organisation that offers a range of internal opportunities, or a smaller department where you can grow in a close-knit working environment, we have a role that will suit your next career move. **The Opportunity**: We continue to receive and find opportunities for contracts,...

  • Information Management Officer

    1 day ago

    Canberra, Australia FinXL Full time

    Location: - Canberra, Australian Capital Territory- Job Type: - Contract- Specialisation: - Government- Salary: - Negotiable- Reference: - CR/020424_1673823805**Must be Australian Citizen and be able to obtain NV1 Clearance** **6 Months Contract with 2x6 months extension options** **Canberra ACT** The Federal Government has an ongoing requirement for...

  • Asd 4, 5, 6 History and Access Officers, and

    2 days ago

    Canberra, Australia Australian Signals Directorate (ASD) Full time

    $71,919 - $98,768 ( plus super) - Canberra - ACT **The Role** **History and Access Officers** ASD History & Access Officers will be responsible for undertaking a range of tasks at the relevant classification and work level, including content contribution (blogs, newsletters and social media content), oral history program assistance, museum and artefact...

  • Information Management Officer

    1 day ago

    Canberra, Australia GMT People Full time

    Australian citizen with ability to gain NV1 clearance - Attractive rate - Records management - EDRMS & paper - Excellent organisation **Job Requirements**: Contract: to end-December 2023 plus 2 x 6 month options Eligibility**:Australian Citizens** with NV1 or at least 10 years residence in Australia. Location: Canberra - hybrid/WFH **The role**: Our client...

  • Aps4 Payroll Officer

    6 days ago

    Canberra, Australia Chandler Macleod Full time

    As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our Federal Government client is seeking...

  • Executive Support Officer

    3 days ago

    Canberra, Australia Chandler Macleod Full time

    As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our Government client is seeking to engage a...