Events Coordinator

3 weeks ago

Melbourne, Australia Melbourne Business School Full time

**Create fabulous events within Melbourne Business School**:

- **1 year fixed-term contract**:

- **Carlton location with flexible work options**

Looking for the challenge of running fast-paced, creative and stimulating events in a flexible and fun environment? Enjoying meeting interesting people?

**About Us**
- Melbourne Business School is home to some of the world's brightest students, academics and professionals. We offer a range of MBA and business analytics degrees, short courses, and custom learning programs for organisations like NAB, L'Oreal Australia and The Royal Melbourne Hospital. Our purpose is to unleash ideas and leaders for a sustainable future.

**The Opportunity**
- Due to the School’s growth and expansion, we are looking for an outstanding Events Coordinator to join our small team. You will be responsible for planning and delivering parts of the School’s events program to a high standard, with an emphasis on creating experiences that enhance the School’s engagement with key stakeholders such as our faculty, students, alumni, VIP’s and staff, donors and members of the business community.
- With guidance from the Events Manager and in partnership with internal stakeholders, the Events Coordinator will lead the planning and delivery of small-to-medium sized events, such as appearances from industry guest speakers, student competitions and award ceremonies.

The position is for 12 months, and sometimes calls for working outside of regular office hours. Your flexibility would be highly appreciated.

Some key accountabilities will also include:

- Take ownership and accountability for the end-to-end planning and delivery of events, including the preparation of planning documents, event logistics, speaker liaison, VIP liaison and marketing and communication materials
- Ensure that project milestones and deadlines are met by meeting regularly with the project sponsor, providing them with an update and requesting information or support from them in order to keep the project on track
- Manage internal and external venue arrangements and event logistics
- Create high-level run sheets, speaker notes and venue documents for each event
- Produce briefs for suppliers, such as photographers and videographers, manage their visit to the School and ensure timely and accurate settlement of their invoices
- Build and maintain strong, positive working relationships with the in-house facilities, catering and IT teams, as well as external suppliers
- Produce all required supporting materials, such as name badges, place cards, handouts and visual aids, ensuring accuracy and consistency with the School’s brand and event format

**About you**
- As an experienced Events Coordinator, with prior experience working and delivering small
- and large-scale events, you will be able to also demonstrate success in working on multiple events simultaneously.
- Some experience gained within the Higher Education sector or in supporting the delivery of graduation ceremonies would be highly regarded.

You will ideally have:

- Tertiary qualifications in events or a related field such as marketing or public relations would be highly regarded
- Advanced proficiency with Microsoft Office products, such as Word and Excel
- Exceptional written and verbal communication skills, with a high degree of attention to detail and the ability to identify key facts within a large amount of information
- Ability to develop strong working relationships across different teams within an organisation, and across different cultures
- Strong personal time management and project management skills
- Ability and willingness to work outside of regular office hours to deliver events when required

**What’s on offer**
- We value our people and ensure that we can reward you with more than just a salary. Our thanks to you includes:

- Competitive remuneration, including not-for-profit salary packaging options and generous parental leave provisions
- Flexible work options
- Subsidised gym membership, health and wellbeing programs and regular social events
- Access to world-class learning and development programs at a discounted rate
- A workplace that promotes diversity, collaboration, and new ideas in the heart of Melbourne's innovation precinct
- Working alongside talented and supportive colleagues who are passionate about innovation and creativity

**by Sunday 14**
**th**
**May 2023.

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