Executive Assistant

2 weeks ago


Brisbane, Australia Energy and Public Works Full time

**As the Executive Support Officer, you will**: - Manage and provide high-level executive support and coordinate information and advice to the Deputy Director-General and Business Manager to ensure the effective functioning of the Office of the Deputy Director-General. Provide and coordinate quality control for the administration of the Deputy Director-General's meetings, which includes coordination of forward agendas and briefs and follow-up actions that arise from meetings. Maintain the Deputy Director-General's diary, including organisation of appointments, accommodation and travel arrangements. Organise Deputy Director-General communication and engagement activities (e.g., divisional, executive and leadership team meetings, external stakeholder meetings) including associated documentation, conference room bookings, travel and logistics. Coordinate agendas and papers for boards and committees chaired or attended by the Deputy Director-General including pre-approvals, review and comment prior to meetings. Assist with the management of corporate card reconciliations, payment of invoices, stationery orders and administrative reports. Develop and maintain relationships across the division, the Office of Director-General, departmental offices, within government and with the private sector. Contribute to a workplace culture based on values and behaviours which maintain a positive work environment that is safe, healthy, diverse, respectful and inclusive.
Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.



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