Office Assistant
1 month ago
Parkwind develops, finances, and operates offshore wind farms. Since 2023 Parkwind has been wholly owned by JERA, the Japanese energy group that is one of the world’s largest electricity producers. It is now part of JERA Nex, JERA’s renewable energy subsidiary.
With more than a decade of experience and 1028MW under operational management worldwide, Parkwind is currently expanding internationally. Our team of 160 professionals works from Belgium (Leuven & Ostend), Germany, Ireland, Norway, Greece, Australia, and New Zealand, and is committed to making green energy available and affordable for everyone.
**Parkwind as an employer**
At Parkwind, we want to create a better world for future generations by making offshore wind energy available to all. We are ambitious and set the bar high for ourselves with enthusiasm, not only today but also tomorrow. This is not a short-term job but requires a long-term commitment and vision for the future.
And we realize that changing the future starts with ourselves. Parkwind's real magic lies in people. We do business with people, for people. And that is why we find it essential to work together in an open and safe environment, where everyone feels welcome and can contribute optimally.
Parkwind is seeking a highly motivated fulltime **office assistant** to join our dynamic Australian team in Melbourne. This is an exciting opportunity to contribute to the growth of clean energy and be part of a company dedicated to innovation and environmental responsibility.
If you the skills and experience to excel in this role, we invite you to apply
**Your Role**:
- Although our offices include a front desk, this position is the main point of contact for visitors upon arrival, ensuring a professional and friendly welcome.
- Set up meeting rooms, organize materials, arrange refreshments, and ensure all necessary equipment is available.
- Sort, distribute, and prepare mail and packages for dispatch.
- Monitor and order office supplies, ensuring the office remains well-stocked.
- Support the upkeep of the office by coordinating facility-related needs such as arranging repairs, liaising with building management, and ensuring that the office environment is clean, safe, and well-maintained. Communicate with vendors for office maintenance services (cleaning, repairs, utilities) and assist in managing service schedules to minimize disruptions.
- Provide administrative support to the team to ensure efficient office operations and a well-organized work environment. This includes managing printing and layout requests, organizing team meetings, preparing agendas, taking team meeting minutes, and coordinating team events, training sessions, or workshops.
- Assist the team in organizing, maintaining, and controlling the flow of documents. Manage both physical and digital files, ensuring all documents are securely stored, accurately labeled, and archived according to company standards.
- Liaising with HSSE officer to implement practical matters, such as: evacuation plan, first aid equipment & Managing inventory and stock levels of Personal Protective Equipment (PPE), ensuring adequate supply, and tracking usage to prevent shortages or overstocking.
- You are an integral part of the Administrative Team based at our headquarters in Leuven, Belgium, collaborating closely to align on tasks. This role requires some flexibility to accommodate time zone differences.
**Your Profile**:
- You have a strong ability to manage multiple tasks, maintain order, and ensure accuracy in all aspects of work.
- You are welcoming, making visitors feel comfortable and supported.
- You handle sensitive documents with confidentiality.
- You collaborate well with colleagues, maintaining a positive, proactive, and "can-do" attitude.
- You have advanced proficiency in Microsoft Office and are adept at using other office software tools, with a readiness to quickly learn and adapt to new systems as needed.
- You are flexible and open to occasionally working outside of regular office hours, with the understanding that this role requires on-site presence and does not accommodate home office arrangements.
**What We Offer**:
- Start-up and entrepreneurial environment in a company that is part of a larger, well-funded firm, that has long-term ambition to contribute to global decarbonization.
- Opportunity to define your workplace. We are starting out and every idea counts
- A job that is part of making our world a greener place.
- A company and team that acknowledges the rights and responsibilities of Traditional Owners of the Country on which we work through our practical support for self-determination.
- International team that benefits from our different perspectives, backgrounds and experiences.
- We are high-performing and ambitious individuals who also enjoy our private lives. We hope you can identify with that.
- We believe in the benefit of flexible working hours and location and appreciate that we see one another
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